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Ss Conference

The document outlines the timeline and activities for organizing a conference from December 2016 to January 2017. It includes tasks such as setting objectives, booking venues, securing speakers and sponsors, and preparing communication materials. Additionally, it highlights the need for planning logistics, registration processes, and contingency plans for the event.

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cybermission.client
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7 views2 pages

Ss Conference

The document outlines the timeline and activities for organizing a conference from December 2016 to January 2017. It includes tasks such as setting objectives, booking venues, securing speakers and sponsors, and preparing communication materials. Additionally, it highlights the need for planning logistics, registration processes, and contingency plans for the event.

Uploaded by

cybermission.client
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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2016 2017

December 2016 January 2017


Activity Status 01 04 05 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 01 02 03 04 05 08 09 10 11
Initialize
Set objectives and goals
Conference committee
Appoint conference manager
Determine budget
Set timeline and dates
Choose theme
Venue/Speakers/Sponsors
Set up venue checklist
Research venues
Book Venue
Preliminary list speakers
Approach & book speakers
Outline conference program
Longlist sponsors
Approach sponsors
Communication material
Logo
Website
Flyer & adds
Press release
Advertise
Printed program
Delegate information packa…
Signage
Instructions staff/caterers
Instructions speakers
Staff & equipment
Order supplies
Hire staff:
- Caterer/bartenders
- Security
- Photographer
- Cleanup Crew
PA system
Visual and computer equipm…
Delegates
Determine registration proc…
Determine potential delegat…
Invite delegates
Early bird registration
Registration
Confirm attendance
Planning
Venue layout
Transportation arangements
Entertainment & social even…
Contingency plans

event: ....
venue: ....
date: ....

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