WRITING
REPORT
C1 CAMBRIDGE
MAIN PARTS
PART 1. Introduction: The purpose of this report is...
PART 2.Main content
Paragraph 1 – Subheading
Give the relevant facts
Paragraph 2 – Subheading
Give the relevant facts
PART 3. Conclusion: conclusions and giving a final answer
EXAMPLE
We will use the example topic below:
You have just completed six months in a new job. In preparation for a progress
meeting, you have been asked to write a report to your manager.
Your report should explain what you feel you have achieved in the job so far,
describe any problems you have had, and suggest any future training that would be
suitable.
WRITE A REPORT (AROUND 220 – 260 WORDS)
STEP 1: FIND THE TOPIC POINTS AND THE MAIN TOPIC.
Knowing the topic can help you set the tone as well as think about vocabulary and
expressions that you might want to include in your text. Also, we need to find the main
topic points that we need to address in the task because they will make up the main
portion of our text.
You have just completed six months in a new job (MAIN TOPIC: JOB). In
preparation for a progress meeting, you have been asked to write a report to your
manager. (REPORT IS: for the manager)
Your report should explain what you feel you have achieved (Topic point) in the job
so far, describe any problems you have had(Topic point), and suggest any future
training(Topic point) that would be suitable.
WRITE A REPORT (AROUND 220 – 260 WORDS)
STEP 1: FIND THE TOPIC POINTS AND THE MAIN TOPIC.
Topic: six months in a new job
Main key points:
1. explain what you feel you have achieved
2. describe any problems you have had
3. suggest any future training
The topic is your new job and we have three points which we must comment on.
The last thing we should think about in our task analysis s who’s going to read our report
by finding out this kind of information we can decide on the correct style and most
appropriate register for our text.
Target reader: your manager.
STEP 2: TITLE
The report should start with the title it could be something like:
Report on ……. and then you write the topic of what you’re
reporting.
or you can write the topic and end it with phrase : a report
in this way, the title will have an appropriately formal connotation.
See both examples below:
TITLE: REPORT ON SIX-MONTH PROGRESS AS A TEACHER
TITLE: SIX-MONTH TEACHER PROGRESS: A REPORT
STEP 3: INTRODUCTION
The introduction must contain all the necessary information covered by the report:
appropriate beginning in which you should explain your purpose for writing your report
The purpose of this report is to…..
The topic of the report (see step 1)
The three main key points that you discovered (see step 1)
Report on six-month progress as a teacher
The purpose of this report is to (appropriate beginning) evaluate the progress
following the first half year in my current position as an English Teacher (topic) as
well as enumerate achievements (point 1), outline issues (point 2) and make
suggestions (point 3) for professional development measures.
STEP 3: INTRODUCTION.
General Purpose Starters
The purpose of this report is to...
This report aims to...
This document intends to...
This report outlines / summarizes / presents...
Topic Phrases (Context Setting).
..analyses the current situation regarding... .summarizes key findings about...
...provides an overview of... ...outlines the main issues surrounding...
...assesses the impact of...
...explores the developments in...
...presents the outcomes/results of...
...examines the progress made in... ...highlights the main achievements and challenges in...
...focuses on the key aspects of... ...considers the implications of...
...reviews recent activities related to... ...addresses concerns related to...
...evaluates the current strategies used in...
STEP 3: INTRODUCTION.
Structuring the Report – General Point Outlining Phrases
The report is divided into the following sections:
This report will address the following areas:
It is structured around three key components:
The document will examine three main aspects:
The following topics will be covered:
This report considers the following elements:
Each section of the report focuses on a different aspect of...
The report outlines three primary areas of interest:
For clarity, the report is organized into the following parts:
This analysis will focus on three core areas:
The structure of the report includes:
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
In the main content, you should comment on/answer the main key points that
you discovered in the task (see step 1) under suitable subheadings
(positive/negative points), and each is placed in a separate section/paragraph.
Main key points (see step 1):
1. explain what you feel you have achieved
2. describe any problems you have had
3. suggest any future training
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
EXAMPLE.
Achievements – add heading/simple, informative, formal
Throughout the first six months of employment at XYZ School, I have made
important strides in professional development by incorporating several new
methods such as the task-based approach in daily teaching practice, which
has improved my students’ experience tremendously. Apart from personal
progress, numerous students have achieved their goals and advanced to
higher education providers under my guidance.
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Problems – add heading
Despite all of this organisation of internal exams is underdeveloped as there
does not seem to exist policy and students have expressed their displeasure
with other groups at the same level receiving easier or more difficult questions
in their tests. Additionally, my mentor has not always been available even
though a certain level of guidance in specific areas, for example developing
teaching materials, is still required.
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Future opportunities – add heading
Considering all of the above, two main areas of possible improvement can be
identified.Firstly, student and teacher satisfaction could be increased by
establishing a resource bank for tests and exams and by training all the
teachers to use them so as to ensure a consistent experience for our students.
Secondly, regular meetings with a mentor should be mandatory in order to
provide guidance and to help teachers become independent and confident
with teaching materials.
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Vocabulary related to...
1. Achievements (Logros)
Encabezados posibles (headings):
Achievements
Key Accomplishments
Notable Progress
Professional Development Highlights
Vocabulario útil y general:
Throughout the reporting period, I have successfully...
Significant progress has been made in the area of...
One major achievement has been the implementation of...
A key accomplishment has involved...
These efforts have led to noticeable improvements in...
Feedback from _______ has indicated that.
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Vocabulary related to...
2. Problems (Problemas o Desafíos)
Encabezados posibles (headings):
Challenges Encountered
Ongoing Issues
Areas of Concern
Difficulties Faced
Vocabulario útil y general:
Despite the progress made, some challenges remain.
One of the main issues encountered was...
A recurring difficulty has been...
This has negatively affected...
Another area of concern involves...
Several complaints have been raised regarding...
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Vocabulary related to...
3. Future Opportunities / Recommendations.
Encabezados posibles (headings):
Suggestions for Improvement
Recommendations
Future Opportunities
Next Steps
Vocabulario útil y general:
Moving forward, it is recommended that...
In order to improve outcomes, the following steps should be considered...
To address the challenges mentioned, it may be beneficial to...
One potential solution could be...
A long-term improvement would involve...
Greater consistency could be achieved by...
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Other useful expressions
a) Reporting your results:
Most people claimed/expressed the opinion that …
According to …
A high/small/significant proportion of those surveyed/respondents said that…
25% of the students…
A small number felt that …
The conclusion to be drawn from these facts is that…
b) Presenting a list:
The following aspects should be taken into consideration:
The key factors are listed below:
The advantages/disadvantages of ___ include the following:
The most relevant issues can be grouped as follows:
The following areas require particular attention:
STEP 4: THE BODY PARAGRAPHS (MAIN CONTENT)
Other useful expressions
c)Phrases for listing points:
Firstly, / Secondly, / Thirdly,
In the first place, / In the second place
Another important point is that...
A further consideration is...
In addition, / Moreover, / Furthermore
It is also worth mentioning that...
Lastly, / Finally
STEP 5: CONCLUSION
The conclusion should contain a final assessment of the report, providing information,
conclusions and giving a final answer.
The task of the report was, for example, to answer some questions, then this information
should be included in the summary.
Conclusion –
In the final analysis, the situation of the teachers and students at our school is
very likely to improve and overall satisfaction will probably increase due to more
efficient work processes if ideas included in the report are implemented.
STEP 5: CONCLUSION
Useful Vocabulary for the Conclusion Section
In conclusion, it is expected that...
Overall, the findings of this report suggest that...
If the proposed measures are implemented, it is likely that...
As outlined above, these changes could result in...
Taking all factors into account, it can be anticipated that...
Provided that appropriate actions are taken, the situation should improve...
The outlook appears positive, assuming that the recommendations are followed.
In summary, this report has highlighted key areas for progress and practical solutions.
Going forward, the implementation of these strategies may contribute significantly to...
