GUIDELINES FOR ADMISSION TO PhD PROGRAMMES

ACADEMIC SESSION 2025-26

1. Applications for admission to PhD programs at HBTU, Kanpur are invited for Academic
session 2025-26. Online Registration and Fee Payment of Rs. 2500/- (Non-refundable)
through the URL https://hbtuadm.samarth.edu.in/ Detailed guidelines related to admission are
also available on the University website.
2. All eligible Indian residents may apply for PhD programs. There is no age limit for the candidates
seeking admission to the Ph.D. programs at HBTU Kanpur.
3. Candidates are advised to read the guidelines carefully and check their eligibility before filling out
the online application form.
4. Accepting admission at HBTU Kanpur implies the acceptance of all the provisions of admission
by the candidate. Any change in the rules, regulations, fees, etc. shall apply mutatis mutandis to
the admitted candidates.
5. Candidates seeking the benefit of reservation are required to indicate the same in the Online
Application Form. Original certificates are to be produced at the time of Document Verification
along with one set of self-attested copies of each one of them. Formats for different certificates are
available on the HBTU website. These formats are subject to change as per the orders of Govt. of
Uttar Pradesh. Note that the OBC certificate for such candidates should be issued on or after
01.04.2025 (mandatory condition for non-creamy layer for OBC candidates). Candidates from
other states will get vertical reservation only (No horizontal reservation). They are required to
submit a reserve category certificate issued by the Central Government.
6. If the result of the qualifying examination has not been declared till the date of the Document
Verification due to any reason, whatsoever, such candidate shall not be eligible for admission
under any circumstances.
7. If any document/declaration submitted by the candidate is found to be false at any stage, his / her
admission shall be canceled and he/she may be liable to prosecution under the law. In case of any
legal dispute, the jurisdiction will be limited to Kanpur courts only.
8. Incomplete application forms will be rejected and the sole responsibility for its consequences will
be on the candidate. No representation in this regard will be entertained.
9. Academic Fee for admission to Ph.D. programs is Rs. 65,000=00 (Rs. Sixty-Five Thousand only)
for academic session 2025-26.
10. Written Examination / Interview and Document Verification for PhD admissions will be
conducted at HBTU Kanpur. A separate intimation will be displayed on the HBTU website for
this purpose.

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11. The candidates will be required to qualify in the Written Examination comprising of Papers I & II.
The contents of Paper-I will have thrust on testing the skills of data interpretation, language
proficiency, reasoning and logic design, research aptitude etc. Paper-II shall be subject-specific.
Both papers will contain multiple-choice type questions. A candidate is required to obtain an
aggregate of 50 percent marks or more in papers I & II to be called for an interview. Weightage of
Written Examination and Interview is 70 percent and 30 percent, respectively.
12. Candidates with valid UGC-NET (Category-1/2/3) / CSIR-NET / GATE / CEED and similar
National level test scores in their relevant discipline will not be required to appear in the
Written Examination. However, they are required to appear for the interviews.
13. The number of seats under the regular Ph.D. programme is given in Table 1. The sponsored
and part-time candidates may get admission against the availability of seats under the
faculty members (maximum 04 for Assistant Professor, 06 for Associate Professor, and 08
for Professor).
14. Candidates who have been awarded grades in the qualifying examinations are required to present
a conversion formula for an equivalent percentage of marks from the University / Institute. In the
absence of such a conversion formula, the decision taken by the Admission Committee will be
final.
15. All the candidates are required to come with photo identity proof such as an Aadhar Card /
Driving License / PAN at the time of Written Examination and Interviews for admissions.
16. All the information related to PhD admissions for academic session 2025-26 will be made
available on the University website http://www.hbtu.ac.in. Candidates are advised to frequently
visit the website for updates. HBTU Kanpur will not be responsible for the consequences to the
candidates due to the lack of communication.
17. In case of seat allotment, the candidate is required to deposit the full Academic Fee within the
specified period otherwise; his / her admission will be canceled. The seats thus, vacated will be
filled by candidates from the waiting list.
18. If a candidate fails to report for Registration on the due date or leaves the University after
completing the formalities of admission or leaves the study midway, the Academic Fee
deposited by the candidate will be forfeited and any request for withdrawal/refund will not
be entertained.

19. Refund Policy:

A sum of Rs. 5000/- will be deducted as processing fee as per UGC norms in case of
withdrawal after submitting Full Academic Fee. Other deductions will be as per UGC
guidelines.
20. University reserves the right to modify the Guidelines as and when required.

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 Table 1: Eligibility criteria for PhD programs in different departments of at
HBTU Kanpur
No. of
Seats
Department Eligibility
(*Full
Time)
School of Engineering
05 (i) M. Tech. / M. E. Degree in relevant discipline with a
Civil Engineering
minimum of 55% marks or equivalent CGPA/ CPI.
15 or
Computer Science & Engineering (ii) B.E. / B. Tech. degree with a minimum of 70%
marks or equivalent CGPA/CPI along with at least
10
Electrical Engineering 10 years of professional experience in relevant field.
or
10 (iii) B.E. / B. Tech. degree in relevant discipline with a
Electronics Engineering
minimum of 75% marks or equivalent CGPA/CPI.
10 or
(iv) M.C.A degree with a minimum of 55% marks or
Mechanical Engineering
equivalent CGPA/CPI for MCA Stream (Eligible
for pursuing Ph.D. in CSE Department)
School of Chemical Technology
Chemical Engineering 10 (i) M. Tech. / M. E. degree in relevant discipline with a
minimum of 55% marks or equivalent CGPA / CPI.
Biochemical Engineering 05 or
Food Technology 05 (ii) B.E. / B. Tech. degree with a minimum of 70%
marks or equivalent CGPA/CPI along with at least
Leather Technology 05 10 years of professional experience in relevant
field.
Oil Technology 05
or
Paint Technology 05 (iii) B.E. / B. Tech. degree in relevant discipline with a
minimum of 75% marks or equivalent CGPA/CPI.
or
Plastic Technology 04 (iv) M. Sc. degree with minimum 55% marks in Chemistry /
Industrial Chemistry / Applied Chemistry /
Biotechnology or equivalent CGPA / CPI.
School of Basic & Applied Sciences
Chemistry 05
Physics 05 M. Sc. Degree in relevant discipline with a minimum of
55% marks or equivalent CGPA / CPI
Mathematics 05
School of Humanities & Social Sciences
Master degree in relevant discipline/subject with a
Management 02
minimum of 55% marks or equivalent CGPA / CPI
School of Entrepreneurship & Management
Management Master degree in relevant discipline / subject with a
10
(SFS) minimum of 55% marks or equivalent CGPA / CPI

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Note:

1. A relaxation of 5% of marks in minimum qualifying marks is permissible (without grace

marks) to candidates belonging to SC / ST / OBC-NCL / Differently-abled, EWS and
other category candidates as decided by the UGC time to time for admissions to Ph.D.
programmes.

2. A University Fellowship of Rs. 15000=00 per month for a maximum period of three
years will be granted to all Full-time Regular PhD students. Reservation of Seats

a) Vertical Reservation:
Category Percentage of Reservation
(a) Scheduled Caste 21%
(b) Scheduled Tribe 02%
(c) Other Backward Classes 27%

b) Horizontal Reservation (Sub-categories):

Sub-category Code Maximum Percentage
of Total Seats
a. Dependents of Freedom Fighters FF 02%
b. Sons / Daughters of Defense Personnel AF 05%
Retired (superannuated) or killed /
Disabled in action
c. Handicapped / Disabled persons PH 05%
d. Girls GL 20%

c) The candidates can be given only one type of horizontal reservation out of FF / AF / PH
(Certificate no. 4, 5 & 6 respectively). However, the Female candidates can also claim for
any one of FF / AF / PH along with GL.

d) Economically Weaker Section (EWS) Reservation (over and above a maximum of 10%
of the offered seat intake in the course)
Candidates who wish to avail the benefit of EWS reservation must not be covered under the
existing scheme of reservation for the Scheduled Castes, Scheduled Tribes other Backward
Classes. They must produce Certificate No. 12 issued by the Government Officer, not below
the rank of Tehsildar to claim the benefit of this reservation.

e) Request for the change of category/sub-category filled during Online Registration Form
shall not be entertained under any circumstances.

f) Category / sub-category claims must be supported by the relevant certificates as per the
format provided at the time of Document Verification. Otherwise, the allotment will be
canceled and the candidates shall be treated in the General Category in the next round of
counseling.

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g) Advantage of horizontal reservation in Armed Forces sub-category is available to
sons/daughters of Defense Personnel of U.P. and the Defense Personnel posted in U.P. on
the date of admission.

h) Benefits of UPGL subcategory will automatically be given to all eligible female candidates.

i) Candidates belonging to other states will have only vertical reservations. Centre Government
list for reserved category candidates will be accepted.

Medical Standards
a) Candidates will have to submit a certificate of Medical Fitness / Handicapped on
Certificate no. 8 at the time of Document Verifications at HBTU, Kanpur.
b) The medical standards prescribed are given below:

Height
Candidates should be physically and mentally fit to
Weight
pursue his / her studies in opted courses.
Chest Measurement
Heart and lungs No abnormality
Hernia, Hydrocele, Piles etc. The presence of any of these is to be corrected before
joining
Vision Normal, if defective, it must be got corrected to 6/9
in the better eye and 6/12 in the worse one. Eyes
should be free from congenital or any other disease
Hearing Normal, If defective, it must be got corrected before
joining.

Physically Handicapped / Disabled:

Physically Handicapped / Disabled persons of Uttar Pradesh will have a minimum of 5%
reservation on the basis of impairment and mentioned below:
Type I Minimum 40% permanent Visual impairment
Type II Minimum 40% permanent Locomotors disability
Type III Minimum 40% permanent speech and Hearing
impairment
Note: Physically Handicapped / Disability certificate should be issued by the CMO of
the district.

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 Ph.D. Programs Offered by the University

a) Full Time
Research scholar in this category will have to work on Full-time basis to pursue their
PhD. They will be eligible to receive assistantship / scholarship from the University, or
any other recognized funding agency as per the rules.
b) Sponsored
A research scholar in this category is sponsored by a recognized R&D organization,
academic institution, government organization, research laboratory or industry to pursue
Ph.D. in the University on a full-time basis. Such students will be required to submit a
Sponsorship Certificate from their respective organization along with their GPF / CPF /
NPS contribution proof. The University shall not provide any assistantship/scholarship
to such research scholars and all the applicable University fees and expenditure for
pursuing research work shall be remitted by the sponsoring organization to the
University. Research scholars under this scheme shall be treated as full-time students.
c) Part-time
A candidate working at a research center recognized by the University, regular /
contractual faculty members of this University / employees working in Govt. / Govt.
aided / Private Engineering Colleges / Universities / Industries / Public sector
organizations shall be considered for the admission under this category if their
Organization is situated within 100 km distance from HBTU Kanpur. All such
candidates have to submit “No-Objection Certificate” from their employers at the time of
interview. The requirement of 100 KM distance may be relaxed if appropriate authority
of the candidate’s organization provides “No-Objection Certificate” explicitly stating
that:
i. The candidate is permitted to pursue studies on a part-time basis.
ii. His/her official duties permit him/her to devote sufficient time for research.
iii. If required, he/she will be relieved from his/her duty to complete the course
work.
Eligible faculty / staff members of the University shall be treated as Part-time students.
d) Quality Improvement Program (QIP)
QIP provides opportunities to faculty members of the degree awarding Engineering
Institutions to improve their qualifications by admitting them to Ph.D. programs as per
the rules prescribed in the QIP scheme of MHRD, Govt. of India. Research Scholars
under this scheme shall be treated as full time students.

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 TABLE 2: FEE STRUCTURE FOR PhD PROGRAMS

S. No. Particular Fee in (Rs.)

A Tuition Fee 25000

B Other than Tuition Fee

(i) Registration, Examination & Certification 10000

(ii) Facility 15000

(iii) Medical Fee 3000

(iv) Activity Charges 1000

(v) Other Charges

Caution Money 1500

University Alumni Fund 1500

Student Aid Fund 1500

Contingency & Miscellaneous Charges 6500

Total (i+ii+iii+iv+v+vi) 40000

Grand Total (A+B) 65,000.00

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 Harcourt Butler Technical University, Kanpur
Tentative Admission Schedule for PhD Programme
Academic Session 2025-26
Sl. No. Activity Dates

Phase I Admission Process May 15-June 30, 2025

Online submission of application forms on the URL: May 15-June 15, 2025
1. https://hbtuadm.samarth.edu.in/

Display of Programme wise list of qualified candidates with

valid UGC-NET (Category-1/2/3) / CSIR-NET/ GATE /
2.
CEED and similar National level test scores for interview
(Exempted from University Entrance Test 2025)* June 20, 2025

Display of Programme wise list of candidates eligible for

3.
University Entrance Test 2025
Document Verification & Interview of qualified candidates
with valid UGC-NET (Category-1/2/3) / CSIR-NET/ GATE /
4. June 24, 2025
CEED and similar National level test scores in their respective
Departments
Academic Fee deposition by qualified candidates with valid
5. UGC-NET (Category-1/2/3) / CSIR-NET/ GATE / CEED and June 24-June 25, 2025
similar National level test scores (Online)
6. University Entrance Test of Eligible Candidates June 25, 2025

Display of Programme wise list of University Entrance Test

7. June 27, 2025
2025 qualified candidates for Interview

Document Verification & Interview of University Entrance

8. June 27, 2025
Test 2025 qualified candidates in their respective Departments
Academic Fee deposition by University Entrance Test 2025
9. June 30-July 01, 2025
qualified candidates (Online)
Phase II Admission process for vacant seats after Phase I To be announced later

10. Commencement of Classes for all Ph.D. Admitted Candidates July 21, 2025

 Candidates with UGC-NET (Category-1/2/3) / CSIR-NET/ GATE / CEED and similar

National level test will be exempted from the Written Test. However, they are required to
appear in the Interviews.

 The syllabus for University Entrance Test 2025 (UET-2025), is given separately on the
admission portal: https://hbtuadm.samarth.edu.in/

 Academic Fee for PhD programmes is Rs. 65,000=00 for academic session 2025-26.