EXERCISE -1
PREPARE CLASS TIMETABLE WITH DIFFERENT TEXT FORMATTING
To create a timetable like the BCA Data Science timetable shown in the image, follow these steps
in Microsoft Excel:
Step 1: Open Microsoft Excel
1. Launch Microsoft Excel on your computer.
2. Open a new worksheet.
Step 2: Define the Table Layout
1. Merge Cells for the Heading:
o Select the first few columns (A1 to H1).
o Click "Merge & Center" in the Home tab.
o Type "TIME TABLE BCA DATA SCIENCE" and format it (bold, increase font size,
change color).
2. Create Column Headings:
o In Row 2, enter the period numbers in Columns B to H.
o In Row 3, enter the corresponding time slots.
3. Enter Week Days:
o In Column A (from Row 4 onwards), list the days of the week (Monday to
Saturday).
Step 3: Input Subject Data
1. Start entering the subjects in their respective time slots.
2. Ensure proper alignment for clear visibility.
3. Use "Merge & Center" for subjects spanning multiple columns.
Step 4: Format the Table
1. Apply Borders:
o Select the entire table.
o Go to "Borders" in the Home tab and choose "All Borders".
2. Change Cell Colors:
o Highlight different subjects with different colors.
o Select the cell → Go to "Fill Color" (Bucket icon) and apply a color.
3. Bold and Center Align Text:
o Select the entire table.
o Click "Bold" and "Center Align" in the Home tab.
Step 5: Insert "Lunch Break"
1. Select the Lunch Break row (Column B to H).
2. Click "Merge & Center" → Type "LUNCH BREAK".
3. Change the background color (e.g., Yellow) to highlight it.
Step 6: Save the Timetable
1. Click File → Save As.
2. Choose a location and save the file as "BCA_DataScience_Timetable.xlsx".
OUTPUT:
EXERCISE -2
PREPARE A PAYSLIP WITH DETAILS OF AN EMPLOYEE SALARY
Step-by-Step Guide to Creating a Payslip in Excel
Step 1: Open Excel and Set Up the Sheet
1. Open Microsoft Excel.
2. Select Sheet1 (or insert a new sheet if needed).
3. Adjust column widths to fit text properly:
o Select columns A to E, then go to Home → Format → Column Width and set it around
20 for better visibility.
Step 2: Enter the Header Details
1. Merge and center the header:
o Select B1 to D1, click Merge & Center (in the Home tab), and type "COMPANY NAME"
in bold and uppercase.
o Select B2 to D2, merge and center, then type "ADDRESS OF THE COMPANY".
o Select B3 to D3, merge and center, then type "PAY SLIP FOR JUL-21".
Step 3: Enter Employee Details
1. In column B, list the labels:
o Name of the Employee
o Employee ID
o Designation
o Department
o DOJ (Date of Joining)
o Gross Wage
o Total Working Days
o LOP (Loss of Pay) Days
2. In column C, enter corresponding values:
o Example: G S V KUMAR, 12345, Manager, etc.
3. Add UAN, PF No, ESI No, Bank Name, and Account No in column D.
Step 4: Create Earnings and Deductions Sections
1. Earnings Section (Column B):
o Basic Wage
o HRA
o Conveyance Allowances
o Medical Allowances
o Other Allowances
o Total Earnings
2. Deductions Section (Column D):
o EPF
o ESI/Health Insurance
o Professional Tax
o Loan Recovery
o Total Deductions
Step 5: Format Cells
1. Apply Borders:
o Select all the data, go to Home → Borders → All Borders.
2. Make Titles Bold:
o Select the main headings and press Ctrl + B.
3. Align Text:
o Select text data and use Align Left for proper formatting.
Step 6: Calculate Net Salary
1. In the Total Earnings row, use:
=SUM(B17:B21)
2. In the Total Deductions row, use:
=SUM(D17:D20)
3. For Net Salary:
=B22 - D22
Step 7: Add Signatures
1. Merge cells B23-C23 and type "Employer Signature".
2. Merge cells D23-E23 and type "Employee Signature".
Step 8: Save the File
1. Click File → Save As.
2. Select Excel Workbook (.xlsx) and save it as "Payslip.xlsx".
