Experiment 2
Aim: To create a mail merge using Mail Merge Wizard and creating label using Label Wizard in
MS Word.
REFFERENCE: From the book “Computer Applications In Pharmacy” by “Dr. Varun
Arora”.
Theory: Mail Merge is most often used to print or email form letters to multiple recipients.
Using Mail Merge, you can easily customize form letters for individual recipients. Mail merge is
also used to create envelopes or labels in bulk.
This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016
Procedure:
Mail Merge
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.
2. Click Step-by-Step Mail Merge Wizard.
3. Select your document type. In this demo we will select Letters. Click Next: Starting
document.
4. Select the starting document. In this demo we will use the current (blank) document.
Select Use the current document and then click Next: Select recipients
5. Select recipients. In this demo we will create a new list, so select Type a new list and
then click Create.
o Create a list by adding data in the New Address List dialog box and clicking OK.
o The Mail Merge Wizard reverts to Use an existing list and you have the option to
edit the recipient list.
o Selecting Edit recipient list opens up the Mail Merge Recipients dialog box,
where you can edit the list and select or unselect records. Click OK to accept the
list.
o Click Next: Write your letter.
6. Write the letter and add custom fields.
o Click Address block to add the recipients' addresses at the top of the document.
o In the Insert Address Block dialog box, check or uncheck boxes and select options
on the left until the address appears the way you want it to
o Note that you can use Match Fields to correct any problems. Clicking Match
Fields opens up the Match Fields dialog box, in which you can associate the fields
from your list with the fields required by the wizard
7. Press Enter on your keyboard and click Greeting line... to enter a greeting.
8. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the
drop-down arrows and selecting the options of your choice, and then click OK
9. The address block and greeting line are surrounded by chevrons (« »). Write a short letter
and click Next: Preview your letters
o Preview your letter and click Next: Complete the merge
o Click Print to print your letters or Edit individual letters to further personalize
some or all of the letters.
Mailing Labels
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.
2. Click Step-by-Step Mail Merge Wizard.
3. Under Select document type, click Labels, and then click Next: Starting Document.
4. Under Select starting document, click
Change document layout or Start from existing document.
5. Click Next: Select Recipients
6. In the Mail Merge task pane, click Use an existing list, and then click Browse under the
Use an existing list heading.
The Select Data Source dialog box appears.
7. In the list of files in the Select Data Source dialog box, select the data source that you
want to use, and then click Open.
8. Click Next: Arrange your labels
9. Word displays the items that you can use to lay out your labels, such as Address block.
After clicking in the label where you want to insert, click to select an item to display
there.
10. Click Next: Preview your labels to preview your merged data.
11. In the Mail Merge task pane, verify that the Complete the merge step is displayed.
12. To merge on the screen, click Edit individual labels. The Merge to new document
dialog box appears, so that you can select which records to merge. Click OK to merge the
labels. You can view the labels before you print them.
