DEPARTMENT OF ARTIFICAL INTELLIGENCE AND DATA SCIENCE

Event Name : One Day Workshop on Advanced Excel and Word- Extension Activity
Date & Time of the Event: 27.06.2025 & 10.00 AM to 03.00 PM
ADVANCED EXCEL

STEP 1: CLEAN YOUR DATA & SET HEADERS

Goal:
Make sure the subject codes (like GE3451, CS3591, etc.) are column headers and student
details start from row 2.
Instructions:
1. Open the Excel file.
2. Keep the column headers as:
SlNo | Register No. | Name | GE3451 | CS3591 | AL3452 | AL3451 |
MA3391 | AD3491

STEP 2 : CALCULATE SUBJECT-WISE AVERAGES

📌 Goal:
Find the average score for each subject across all students.

🔧 Instructions:
1. Go to a row below your student data (e.g., if students go up to row 50, go to row
51).
2. In that row, label the first cell as:
"Subject Average"
3. In the next cells (under each subject column), enter formulas like:
o For GE3451 (assuming it's in column D):
=AVERAGE(D2:D50)
o For CS3591 (assuming it's in column E):
excel
CopyEdit
=AVERAGE(E2:E50)
oRepeat this for all other subjects (AL3452, AL3451, MA3391, AD3491).
Adjust the row numbers (D2:D50) according to your data range.
4. Highlight this average row with a light gray fill or bold font for clarity.

STEP 3: Count Pass, Fail, 50–74%, and 75% — Per Subject

We’ll add four new rows below Row 56 (averages), to capture:
1. Pass Count (50)
2. Fail Count (<50)
3. 50–74% Count
4. 75% Count
You’ll now add summary formulas starting from Row 57.
Adjusted Ranges: D2:D56

🧮 Row 57 → Label in C57 as "Subject Average"

Colu
Formula
mn
D57 =AVERAGE(D2:D5
 Colu
Formula
mn
6)
=AVERAGE(E2:E5
E57 6)
=AVERAGE(F2:F5
F57 6)
=AVERAGE(G2:G5
G57 6)
=AVERAGE(H2:H5
H57 6)
=AVERAGE(I2:I5
I57 6)

Row 58 Label in C58: "Pass Count"

=COUNTIF(D2:D56, ">=50")
Row 59 Label in C59: "Fail Count"
=COUNTIF(D2:D56, "<50")
Row 60 Label in C60: "50–74%"
=COUNTIFS(D2:D56, ">=50", D2:D56, "<75")
Row 61 Label in C61: "75%"

STEP 4: CONDITIONAL FORMATTING – COLORING

FAIL, PASS, AND ABSENT
🎯 Goal:
Make marks automatically change color based on the value:
● 🔴 Red if mark < 50 (Fail)
● 🟨 Yellow if "AB" (Absent)c
● 🟩 Green if mark 50 (Pass)

🎨 STEP-BY-STEP GUIDE:
Let’s assume your subject marks are in columns D to I, and your students are in rows 2 to 56.
That means your full marks area = D2 to I56

1. SELECT the entire marks area:

● Click and drag from cell D2 to I56.

2. Go to:
Home tab Conditional Formatting New Rule

🟥 Rule 1: Fail (<50)

● Choose: "Use a formula to determine which cells to format"
● Type this formula:
=AND(ISNUMBER(D2), D2<50)
● Click Format Fill Red Color
● (Optional) In Font tab, make it bold/white
🔁 Then click OK.

🟨 Rule 2: Absent (if cell contains "AB")

● Again, go to Conditional Formatting New Rule
● Choose: "Use a formula to determine which cells to format"
● Type this formula:
=D2="AB"
● Format Fill Yellow
● (Optional) Font Bold
🔁 Then click OK.
🟩 Rule 3: Pass (≥50)
● Go to Conditional Formatting New Rule
● Formula:
=AND(ISNUMBER(D2), D2>=50)
● Format Fill Light Green
🔁 Then click OK.

Note:
These rules will apply to the whole range, even though you're using D2 in the formula —
Excel will auto-adjust it across D2 to I56.

Once you’ve added all 3 rules, you’ll see:

● Fails as red
● Absents as yellow
● Passes as green

STEP 5: IDENTIFY & MARK SLOW LEARNERS

🎯 Goal:
Tag students who have any subject below 50 as "Slow Learner"

📌 How:
We’ll create a new column at the end called “Slow Learner” and use a formula to check if
any of the 6 subjects are less than 50.

🔧 Instructions:
1. Go to column J (or next empty column after the subjects).
2. In cell J1 (or appropriate row), type:
Slow Learner
3. In cell J2, enter this formula:
=IF(COUNTIF(D2:I2, "<50")>0, "Yes", "No")
4. Press Enter.
5. Drag the formula down to all rows (up to Row 56).

Step 5B: Count Total Slow Learners

📌 Goal:
Count how many times "Yes" appears in the Slow Learner column.

🔧 Instructions:
1. Go to an empty cell — e.g., J58 or any space below your data.
2. Type a label in I58:
Total Slow Learners
3. In J58, enter this formula:
=COUNTIF(J2:J56, "Yes")
This counts all rows where you marked "Yes" in the Slow Learner column.

STEP 6: Create Auto-Filtered List of Slow Learners

Using Filters
Select your table (including header row).
1. Go to Data Filter
2. In the "Slow Learner" column, click the filter dropdown.
3. Check only "Yes" click OK
🟢 This filters the main table, but doesn't copy the list — for that, you can copy-paste the
filtered result to a new sheet.

GOAL: Get List of Only "Slow Learner" Students

You already have a column called "Slow Learner" (in column J), which says "Yes" or
"No" for each student.
Now we want to:
● Show only the "Yes" rows
● Copy their Register No, Name, and maybe marks to a new list

🔄 Step-by-Step: Using Excel Filter

🔶 1. Select your full table:
Click and drag from A1 to J56
(Include headings like SlNo, Register No, Name, and all marks, plus the "Slow Learner"
column)

🔶 2. Apply Filter:
Go to the top menu:
Data Click on Filter (you’ll see small dropdown arrows on all column headers)

🔶 3. Filter only "Yes" in the Slow Learner column:

● Click the arrow on the "Slow Learner" column (column J)
● Uncheck "No", so only "Yes" is selected
● Click OK
Now you will only see the rows of students marked "Yes" = slow learners

🔶 4. Copy the filtered list:

● Select the filtered rows (e.g., columns B, C, and J)
o B = Register No
o C = Name
o J = Slow Learner
● Press Ctrl+C (Copy)
● Go to a new sheet
● Click any cell and press Ctrl+V (Paste)

STEP 7: Create a Summary Table

🎯 Goal:
Give a clean table that shows per-subject analysis, such as:
● Subject Code
● Faculty (optional)
● Average Marks
● No. of Students Passed
● No. of Students Failed
● 50–74% count
● 75% count
● Pass %

Create a Summary Table in New Sheet using IAT1

🔶 📋 Create a New Sheet:
1. Click the “+” button at the bottom to add a new sheet.
2. Rename this new sheet as:
Summary
3. FORMAT FOR SUMMARY TABLE:
Subjec Faculty Avg Passe Failed 50– ≥75 Pass Previous Performance
t Code Marks d 74% % % Pass Trend
Percentag
e
🔶 In Summary, build this table starting from A1:
A B C D E F G H
Faculty
Subjec Avg Pass Fail
(Option 50–74% 75% Pass %
t Code Marks Count Count
al)
GE345 =IAT1! =IAT1! =IAT1! =IAT1! =IAT1! =D2/55*1
1 D57 D58 D59 D60 D61 00
CS359 =IAT1! =IAT1! =IAT1! =IAT1! =IAT1! =D3/55*1
1 E57 E58 E59 E60 E61 00
AL345 =IAT1! =IAT1! =IAT1! =IAT1! =IAT1! =D4/55*1
2 F57 F58 F59 F60 F61 00
... ... ... ... ... ... ...
Replace 55 with your student count if it changes — or use:
=COUNTA(IAT1!B2:B56)

STEP 8A: Create a Bar Chart for Pass %

🎯 Goal:
Make a bar chart showing pass percentage for each subject.

🔧 Steps in the Summary Sheet:

1. Select PREVIOUS PASS % and Pass %
2. SELECT CHART – BAR CHART

To Change the Chart Title:

1. Click directly on the chart title (Chart Title).

2. You'll see a blinking cursor—type your new title (e.g., Performance Comparison).
3. Press Enter to apply.

To Change Series Names (Legend):

Your current Series1 and Series2 likely correspond to:

● Series1 Pass %
● Series2 Previous Pass Percentage

To rename:

1. Click on the chart.

2. Go to Chart Design Select Data .
3. Under Legend Entries (Series):
o Select Series1 Click Edit type Pass %
o Select Series2 Click Edit type Previous Pass %
4. Click OK.

To Add/Change X-Axis Labels (Subject Codes):

Currently your X-axis shows 1, 2, 3… You can replace them with actual subject codes
(Column B).
Steps:

1. Click the chart Go to Chart Design Select Data .

2. On the right side, click Edit under Horizontal (Category) Axis Labels.
3. TYPE : =Sheet1!$B$2:$B$7 ( sheet 1 should be the name of summary)
4. Click OK twice.

STEP 9: Add “Performance Trend” Logic

🎯 Goal:
In your Summary sheet, add a column that tells whether the subject’s performance:
● Improved
● Declined
● Same

🧾 What You Need:

If you already have previous test pass % (say from IAT0 or IAT2), note them down beside
your current pass %.
Example table:
Subje Current Pass Previous Pass
ct % %
GE34
84.3 75.1
51
CS359
76.2 80.0
1
AL34
65.0 65.0
52

Create the Trend Column (Column K):

In K2, enter this formula:
=IF(H2>J2, "Improved", IF(H2<J2, "Declined", "Same"))
● H2 = Current Pass %
● J2 = Previous Pass %
🟢 Drag this formula down for all subjects.
Now your table will show:
Subje Pass Previous
Trend
ct % %
GE34 Improv
84.3 75.1
51 ed
CS359 Decline
76.2 80.0
1 d
AL34
65.0 65.0 Same
52

STEP 10: Count No. of Absent Students per Subject

You already have:
● Subjects in columns D to I
● Student rows from 2 to 56
● Absentees marked as "AB"

🔧 Add a New Row for “Absent Count”

Let’s say you are continuing your summary rows (after Avg, Pass, Fail, etc.).
📌 In Row 62 (or next free row), write:
● In Column C:
 Absent Count
● Then in D62 (under GE3451), type:
=COUNTIF(D2:D56, "AB")
● In E62:
=COUNTIF(E2:E56, "AB")
● Repeat this for F62 to I62 for all subjects.

STEP 11: Lock single column in excel

🔹 Step 1: Unlock the Entire Sheet First

1. Press Ctrl + A to select all cells in the sheet.

2. Right-click Format Cells Go to Protection tab.
3. Uncheck ✔️“Locked”.
4. Click OK.

🔁 This makes the entire sheet editable again — including the column you want to lock later.

🔹 Step 2: Lock Only the Column You Want to Protect (e.g., Column E)

1. Select only Column E (or whichever you want locked).

2. Right-click Format Cells Protection tab.
3. Check ☑️the box “Locked”.
4. Click OK.

🔐 Step 3: Protect the Sheet

1. Go to Review tab.
2. Click Protect Sheet.
3. You can set a password (optional).
4. Make sure these two are checked:
o Select locked cells
o Select unlocked cells
(Leave other options as needed)
5. Click OK.