Assignment Database for a Doctors' Surgery

title

Assessor SAG

Date issued 27/01/2016

Final 11/02/2016
deadline
Duration
(approx)

Qualificatio BTEC Level 1/Level 2 First Award in Information and Creative Technology
n suite BTEC Level 1/Level 2 First Certificate in Information and Creative Technology
covered BTEC Level 1/Level 2 First Extended Certificate in Information and Creative
Technology
BTEC Level 1/Level 2 First Diploma in Information and Creative Technology.
Units Unit 10: Database Development
covered
Learning Learning aim A: Understand the uses of and tools/techniques used in databases
aims Learning aim B: Design a relational database
covered Learning aim C: Develop and test a relational database
Learning aim D: Review the finished relational database

Scenario An established doctors’ surgery with five doctors and about 600 patients
currently uses a combination of paper and spreadsheet systems to store and
manage the information about patients and appointments.
However, a planned reorganisation of the health services in the area will mean
an increased number of patients and doctors, and the managers have decided
to upgrade their systems.
They have decided not to replace all of their systems at the same time. They
want to focus initially on a new and improved appointment system. This will
allow time for staff to become confident in using new systems and software in
an area of their work that has a limited risk to patient safety.
As an IT employee of the local health authority, you have been asked to develop
the new appointment system.

Task 3 Develop and Test the Relational Database

It’s now time to develop the appointment system.

You will refine the database solution, using automated tools and techniques,
to improve productivity, accuracy and the presentation of output data, taking
into account relevant user feedback.

The relational database must demonstrate awareness of the purpose of the

database, user requirements and accuracy by including the following:
 at least two tables with appropriate field attributes including names, sizes
formats, data types, validation rules and text.
 defined primary and foreign key(s).
 tables populated with a combined data set containing at least 50 records.
 at least one example of a one-to-many relationship.
 ability to sort records using single and multiple fields alphabetically or
numerically in ascending or descending order.
 at least two data-entry forms.
 creation of reports to present meaningful information, using features,
e.g. titles, page layouts, colours, field selection, date/time, grouping,
introductions and images.
 a main menu form with options to access other forms, queries and reports.
 searching with single and multiple criteria on one or two fields in at least two
tables, using relational and logical operators and wildcards.
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  onscreen user guidance to assist users with the user interface, particularly
with instructions on how to navigate throughout the forms, data entry and
data management, queries and reports.
 error messages resulting from validation and verification checks to data
including queries, reports and the user interface.
 automations, e.g. the ability to automate tasks using macros.

It is now time to test the functionality and additional features of the database,
and to ensure it fits its intended purpose. Record any repairs made by making
comments on the designs and test plans about any issues discovered and how
they were resolved. Changes to the database should be documented, for
example, different versions from stages of development could be used to
evidence this.

Arrange a meeting with your tutor to demonstrate your database solution. You
should discuss the functionality and usability of the relational database and
record this feedback as part of the testing process. Use the discussion to review
your designs and improve productivity, accuracy and the presentation of output
data.

Reminder
 Once complete, you should consider which elements of the design you would
like to showcase in your digital portfolio (as part of Unit 3) and also think
about how this will fit in with your portfolio design. You should save a copy,
in an appropriate format, of the selected documents and/or files for inclusion
in your digital portfolio at a later date.
Evidence  Original database.
you must  Annotated reviewed database (after testing).
produce for  Data-entry forms with clear labelling.
this task  Queries.
 Reports.
 Sorted data.
 Testing table and data.
 Feedback from others.
 Witness statement.
 Digital copy of the database.
Criteria covered by this task:
Criterion
To achieve the criteria you must show that you are able to: Unit reference
Develop a relational database with a realistic data set, which 10 2C.P4
includes:
● two tables
● sort records
● data-entry forms.
Test the functionality and purpose of the relational database 10 2C.P5
for functionality, repairing any faults.
Develop the database demonstrating awareness of users’ 10 2C.M3
requirements and accuracy. To include:
● customised data entry forms
● queries and output data reports
● onscreen navigation and guidance

Gather feedback from others and use it to improve the 10 2C.M4

database and test any additional functionality, repairing any
faults.
Refine the database solution using automated tools and 10 2C.D3
techniques to improve productivity, accuracy and the
presentation of output data, taking account of user
feedback.

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Sources of Books
information
Allman, E., Jarvis, A., Kaye, A. and McGill, R. (2012) BTEC First in Information and
Creative Technology Student Book, Pearson Education Ltd,
978 1 44690 187 8
Textbook designed for this qualification with strong vocational focus.
Churcher, C. (2007) Beginning Database Design, Springer, 978 1 59059 769 9
Good coverage of basic design issues.
Stephen, M., (2006) Databases with Access: Learning Made Simple, Routledge,
978 0 75068 186 5
An old version of Microsoft Access is employed. However, key tools and
techniques are compatible. Useful for building practical skills and competence in
the software.

Websites
www.advanced-ict.info/databases/clash.html
Microsoft Access specific guidance on a particular issue related to appointment
systems – double bookings.
www.gpuk.net/appointconfighelp.php3#running
Details about the operation of a real online appointments system. Useful for
learners to appreciate the practical application.
www.wisegeek.com/what-are-the-advantages-of-electronic-medical-records.htm
A general background article that explores the advantages of computerising
medical records using accessible language.
www.yourwebskills.com/dbrelationships.php
A very useful description of how relationships work in a health practice context.

Note to assessors

We are committed to ensuring that teachers/tutors and learners have a

choice of resources to support their teaching and study.

We would encourage them to use relevant resources for your local area
such as local employers, newspapers and council websites.

Resources from various publishers are available to support delivery

and training for all Pearson and BTEC qualifications so that learners
and teachers/tutors can select those that best suit their needs.

Above are some examples of textbooks. Further useful resources may

be found at www.edexcel.com/resources/Pages/default.aspx.

LEARNER ASSESSMENT SUBMISSION AND

DECLARATION

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When submitting evidence for assessment, each learner must sign a declaration confirming
that the work is their own.

Learner name: Hussam Amin Assessor name: Mr Gangat

Issue date: 27/01/2016 Submission date: 11/02/2016 Submitted on: 11/02/2016

Programme: BTEC Level 1/Level 2 First Award in Information and Creative Technology
BTEC Level 1/Level 2 First Certificate in Information and Creative Technology
BTEC Level 1/Level 2 First Extended Certificate in Information and Creative Technology
BTEC Level 1/Level 2 First Diploma in Information and Creative Technology.

Unit: Unit 10: Database Development

Assignment reference and title: Database for a Doctors' Surgery Task 3

Please list the evidence submitted for each task. Indicate the page numbers where the
evidence can be found or describe the nature of the evidence (e.g. video, illustration).

Task ref. Evidence submitted Page numbers or

description
Task 3 Database P4 M3 doctors Database P4 M3
surgery.
Task 3 Test plan word document P5

Task 3 Gathering feedback and Word document M4 D3

defining the database
solution.
Task 3 Database M4 D3 Database M4 D3

Additional comments to the Assessor:

Learner declaration

I certify that the evidence submitted for this assignment is my own. I have clearly
referenced any sources used in the work. I understand that false declaration is a form of
malpractice.

Learner signature: Luke Worthington Date: 22/02/2016

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