CONFERENCE
EVENT
PROPOSAL
1
[Event Name]
Conference Event Proposal
Prepared for:
[Client/Organization Name]
[Contact Name]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
Prepared by:
[Your Name]
[Your Title]
[Your Organization Name]
[Organization Address]
[Phone Number]
[Email Address]
Event Overview
Event Name: [Name of the conference]
Event Theme: [Theme or main topic of the conference]
Event Date(s): [Date(s) of the conference]
Event Time: [Start time to end time]
Event Location: [Venue name and address]
Expected Attendance: [Estimated number of participants]
Purpose: [Education, networking, launching products, etc.]
Event Objectives
1. [Objective 1: Provide insightful knowledge on [specific topics].
2. [Objective 2: Facilitate networking among professionals.]
3. [Objective 3: Highlight innovative solutions or trends.]
4. [Objective 4: Engage attendees through interactive sessions.]
2
Target Audience
[Describe the intended audience, such as industry professionals, executives, students,
researchers, or other specific groups.]
Conference Agenda
Time Session Name/Title Speaker/Host Description
[Time] [Session Name] [Speaker/Host Name] [Brief description]
[Time] [Session Name] [Speaker/Host Name] [Brief description]
Venue Details
Venue Name: [Venue name]
Address: [Venue address]
Facilities: [Conference rooms, AV equipment, breakout rooms, etc.]
Accessibility: [Details about accessibility options like parking and wheelchair access.]
Key Features of the Conference
Keynote Speeches: [Details about keynote speakers and topics.]
Panel Discussions: [Details on topics and panelists.]
Workshops: [Details about hands-on sessions or interactive workshops.]
Networking Opportunities: [Details about networking events like lunches or coffee
breaks.]
Exhibitions/Showcases: [Details about exhibitors or sponsor booths.]
3
Budget Estimate
Item Estimated Cost Notes
Venue Rental $[Amount] [Details about the venue]
Audio-Visual Equipment $[Amount] [Details about sound and visual setup]
Speaker Fees/Travel Expenses $[Amount] [Details about speaker arrangements]
Marketing & Promotion $[Amount] [Details on promotional efforts]
Catering & Refreshments $[Amount] [Details about food and beverages]
Conference Materials $[Amount] [Banners, handouts, etc.]
Staff & Volunteers $[Amount] [Personnel costs, if any]
Miscellaneous $[Amount] [Other expenses]
Total Estimated Cost $[Total]
Sponsorship Opportunities
[Provide details on sponsorship packages. Example:]
Platinum Sponsor: $[Amount] – [Benefits like prominent branding, speaking slots, etc.]
Gold Sponsor: $[Amount] – [Benefits like logo placement on materials, etc.]
Silver Sponsor: $[Amount] – [Benefits like exhibition space, etc.]
4
Marketing and Promotion
[Describe the promotional strategies, such as email campaigns, social media advertising, press
releases, partnerships with relevant organizations, and influencer collaborations.]
Expected Outcomes
Knowledge Sharing: [Details on the expected knowledge gain for attendees.]
Networking Impact: [Opportunities for professional connections formed.]
Audience Reach: [Number of attendees and potential media coverage.]
Market Influence: [Awareness raised or products/services promoted.]
Event Timeline
Milestone Deadline Responsible Party
Event Planning Begins [Date] [Name/Title]
Speaker Confirmations [Date] [Name/Title]
Sponsorship Confirmations [Date] [Name/Title]
Marketing Campaign Launch [Date] [Name/Title]
Registration Open [Date] [Name/Title]
Event Setup [Date] [Name/Title]
Event Day [Date] [Name/Title]
Post-Event Evaluation [Date] [Name/Title]
Contact Information
[Your Name]
[Your Title]
[Your Organization Name]
[Phone Number]
[Email Address]
