Electronic Spreadsheet Notes:
1.What is a Spreadsheet software? Explain?
Spreadsheet software is a combination of rows and columns where data can be
arranged in an order. It provides formulas and functions to generate results
and report in printable format. It converts data in charts to compare and
analyze complex data. It helps to export and import data from other files. This
software is flexible to work with tables.
2.What are the uses of Spreadsheet? List any two popular Spreadsheet
softwares.
Spreadsheets are used for a variety of tasks, such as
• Maintaining records
• Analyzing data
• Creating MIS (Management Information System) reports
• Generating graphs (for pictorial representation of data)
• Doing financial calculations
• Managing inventory
• Budgeting etc.
Some of the most popular spreadsheet software are:
• MS-Excel
• LibreOffice – Calc
3.Explain the following components of the formula bar in the spreadsheet.
Input line: It displays the contents of the selected cell (data, formula, or
function) and allows editing the cell contents.
Sum: used to total the numbers in the cells above the selected cell. The sum is
placed in the selected cell.
Function: clicking on the Function icon inserts an equals (=) sign into the
selected cell and the Input line allows the formula to be entered.
4. Explain the following terms of Spreadsheet.
Rows and columns: The sheet is divided into vertical columns and horizontal
rows. Each sheet can have a maximum of 1,048,576 (220) rows and 1024 (210)
columns. The rows are numbered as 1,2,3,4,… and columns are numbered as
A, B, C, D, …., Z, AA, AB, AC, …., AZ, BA to BZ, CA,…., AMJ.
Cell: A cell is the fundamental element of a worksheet where the rows and
columns intersect. A cell on which the cursor is currently placed is called an
active cell.
5.What is a worksheet in LibreOffice – Calc ?
-The worksheet in Calc is also referred to as a spreadsheet. The spreadsheet
can have many sheets.
-A worksheet is a combination of rows and columns. Each column is addressed
with alphabets A, B, C and each row is addressed with numbers 1, 2, 3.
-The intersection of rows and columns is called a cell and each cell has a
unique address like A1.
6.What is formula in the spreadsheet? List and explain different elements
used in formula.
A formula is a mathematical expression using a cell or range of cells and gives
a result. Three elements are used in a formula.
1) Reference: Cell or range of cells is used in a formula. For example: A1, B1:B8
2) Operator: (+, -, *, /, %, ^) Arithmetic Operators are used in mathematical
expression.
3) Constants: Value that doesn’t change.
7.Explain any five basic functions in Calc.
8. What are charts in a spreadsheet? Explain the purpose of any three
types of charts.
-Charts are visual representations of data used to make it more
understandable.
-It is not easy to comprehend, compare, analyze or present data when they are
represented as numbers.
-But visualizing data through charts helps to uncover patterns, trends,
relationships, and structure in data.
Types of charts:
Bar Chart - Comparing classes of data items in group Group comparison.
Pie Chart - Comparing classes of data items as percentage.
XY Scatter Chart - Comparing data in pairs.
