MS Excel Guide

For Beginners
by AK Bahauddin Choudhury

23
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Table of Contents

INTRODUCTION TO MICROSOFT EXCEL 3

MICROSOFT EXCEL WINDOW COMPONENTS 4
EXCEL FUNCTIONS & FORMULAE 6
MATH & TRIG... 7
DATE & TIME 15
TEXT… 17
STATISTICAL.. 23
LOGICAL.. 26
USE OF DATEDIF FORMULAS: CALCULATE DOB 28
PRACTICAL EXERCISE 1.1 29
PRACTICAL EXERCISE 1.2 30
PRACTICAL EXERCISE 1.3 31
PRACTICAL EXERCISE 1.4 32
PRACTICAL EXERCISE 1.5 33
PRACTICAL EXERCISE 1.6 34
PRACTICAL EXERCISE 1.7 35
PRACTICAL EXERCISE 1.8 36
PRACTICAL EXERCISE 1.9 37
PRACTICAL EXERCISE 1.10 38
PRACTICAL EXERCISE 1.11 39
PRACTICAL EXERCISE 1.12 41
LOOKUP: VLOOKUP, HLOOKUP 42
CLASS ASSIGNMENT 44
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Introduction to Microsoft Excel

There are numbers of spreadsheet programs but from all of them, Excel
is most widely used. People have been using it for last 30 years and
throughout these years, it has been upgraded with more and more features.

The best part about Excel is, it can apply to many business tasks,
including statistics, finance, data management, forecasting, analysis,
inventory, billing, and business intelligence.

At the end of the course, learners are expected to know how to use
Microsoft Excel to:
• Enter text and numbers in a spreadsheet
• Enter Excel formulas
• Format data
• Create Excel functions
• Fill cells automatically
• Print results
• Create Charts, and
• Enter advanced Excel formulas

Three most important components of Excel is which you need to understand first:

1. Cell: A cell is a smallest but most powerful part of a spreadsheet. You can
enter your data into a cell either by typing or by copy-paste. Data can be a
text, a number, or a date. You can also customize it by changing its size, font
color, background color, borders, etc. Every cell is identified by its cell address,
cell address contains its column number and row number (If a cell is on 11th
row and on column AB, then its address will be AB11).

2. Worksheet: A worksheet is made up of individual cells which can contain a

value, a formula, or text. It also has an invisible draw layer, which holds
charts, images, and diagrams. Each worksheet in a workbook is accessible by
clicking the tab at the bottom of the workbook window. In addition, a
workbook can store chart sheets; a chart sheet displays a single chart and is
accessible by clicking a tab.

3. Workbook: A workbook is a separate file just like every other application has.
Each workbook contains one or more worksheets. You can also say that a
workbook is a collection of multiple worksheets or can be a single worksheet.
You can add or delete worksheets, hide them within the workbook without
deleting them, and change the order of your worksheets within the
workbook.
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Microsoft Excel Window Components

Before you start using it, it’s really important to understand that what’s where
in its window. So ahead we have all the major component which you need to know
before entering the world of Microsoft Excel.
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1. Active Cell: A cell which is currently selected. It will be highlighted by a

rectangular box and its address will be shown in the address bar. You can
activate a cell by clicking on it or by using your arrow buttons. To edit a cell, you
double-click on it or use F2 to as well.
2. Columns: A column is a vertical set of cells. A single worksheet contains 16384
total columns. Every column has its own alphabet for identity, from A to XFD.
You can select a column clicking on its header.
3. Rows: A row is a horizontal set of cells. A single worksheet contains 1048576
total rows. Every row has its own number for identity, starting from 1 to
1048576. You can select a row clicking on the row number marked on the left
side of the window.
4. Fill Handle: It’s a small dot present on the lower right corner of the active cell. It
helps you to fill numeric values, text series, insert ranges, insert serial numbers,
etc.
5. Address Bar: It shows the address of the active cell. If you have selected more
than one cell, then it will show the address of the first cell in the range.
6. Formula Bar: The formula bar is an input bar, below the ribbon. It shows the
content of the active cell and you can also use it to enter a formula in a cell.
7. Title Bar: The title bar will show the name of your workbook, followed by the
application name (“Microsoft Excel”).
8. File Menu: The file menu is a simple menu like all other applications. It contains
options like (Save, Save As, Open, New, Print, Excel Options, Share, etc).
9. Quick Access Toolbar: A toolbar to quickly access the options which you
frequently use. You can add your favorite options by adding new options to
quick access toolbar.
10. Ribbon Tab: Starting from the Microsoft Excel 2007, all the options menus are
replaced with the ribbons. Ribbon tabs are the bunch of specific option group
which further contains the option.
11. Worksheet Tab: This tab shows all the worksheets which are present in the
workbook. By default you will see, three worksheets in your new workbook with
the name of Sheet1, Sheet2, and Sheet3 respectively.
12. Status Bar: It is a thin bar at the bottom of the Excel window. It will give you an
instant help once you start working in Excel.
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Excel Functions & Formulae

Functions are one of the most important features of Excel. It helps
you to perform the basic calculations as well complex.
All formulae and functions begin with =
Use your mouse to select a cell or range of cells to be used in a
formula
The operators for building formulae are:
• + Add
• * Multiply
• - Subtract
• / Divide
BODMAS rules apply to arithmetic (Brackets Over Division, then
Multiplication, then Addition, then Subtraction).
Avoid typing variables (such as tax rates) in formulae; instead type
the variable in a separate cell and refer to that cell in the formula
To repeat a formulae down a column, build the formula in the first
cell of the column, then use auto fill to copy the formula down the
column.
Functions follow the format =name(arguments)
Where:
Name = the name of the function (e.g. SUM, VLOOKUP)
Arguments = the cell or range references containing the values
used in the function
Where a function contains more than one argument, each argument
must be separated by a , (comma).

How to apply FORMULA in excel?

Ans:
1. Select an empty cell.
2. Type an equal sign (=) and then type a function. For example,
=SUM for getting the total sales.
3. Type an opening parenthesis (. Select the range of cells, apply
criteria or operations and then type a closing parenthesis).
4. Press Enter to get the result.
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Math & Trig...

EVEN function in Excel

The formula for the EVEN func function
tion in Excel is
=EVEN(number).
The EVEN function rounds a number to its nearest even
value. Or if number is EVEN, it will show that number.
The number can be positive or negative. For example, if the
input is =EVEN(-1.5),
=EVEN( the rounded result will be -2.

We can also use the ISEVEN function to check if a number

is even. For example, to check if the number 4 is even, we
can use the formula =ISEVEN(4) or =ISEVEN(Select Cell).
Cell)
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ODD function in Excel

The formula for the ODD function tion in Excel is
=ODD(number).
(number).
The ODD function rounds a number to its nearest odd value.
Or if number is ODD, it will show that number.
The number can be positive or negative. For example, if the
input is =ODD(-77), the rounded result will be -7.

We can also use the ISODD function to check if a number is

odd.. For example, to check if the number 7 is odd,, we can
use the formula =ISODD(7)
=IS or =ISODD (Select Cell).
Cell)
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POWER function in Excel

The POWER function in Excel returns the result of a
number raised to a given power. It's a built
built-in
in function that's
categorized as a Math/Trig Function.
The formula for the POWER function tion in Excel is
=POWER(number
(number, number) (Provide
Provide two arguments, one
as the number and another as power.).
power.
The POWER function returns the result of a number raised
to a power.
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ROMAN function in Excel

The ROMAN function is a built

built-in
in function in Excel that is
categorized as a Math/Trig Function.

The ROMAN function in Excel converts Indo-Arabic

Indo
numerals to Roman numerals.

The function is: =ROMAN(NUMBER)

or =ROMAN(SELECT CELL)
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SQRT (Square root) (√ ) function in Excel

The SQRT function is a built-in

built in function in Excel that is
categorized as a Math/Trig Function.

The SQRT function in Excel calculates

calculates the square root of a
number.

The formula is: =

=SQRT(number) or =SQRT(select cell)
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SUM function in Excel

The SUM function in Excel adds the numerical values in a

range of cells.

We can use the SUM function to add: Numbers, Cell

references, Ranges.

The formula: =SUM(Cell range)

or =SUM(number,number,number…….)

For example, the formula =SUM(A2:A10) totals the values

valu in
the cell range A2:A10.

The SUM function ignores blank cells and text values.

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SUMif function in Excel

The SUMIF function in Excel calculates the sum of a range of

cells based on given criteria.
criteria
The syntax for the SUMIF function is:
=SUMI
=SUMIF(range, criteria, [sum_range])
The arguments for the SUMIF function are:
• range: The range to apply criteria to
• criteria: The criteria to apply
• sum_range:
range: An optional range to sum.
Here are some examples of the S SUMIF function:
=SUMIF(A1:A8, “>50 “>50”)
14 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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INT function in Excel

The INT function in Excel returns the integer part of a decimal

number by rounding
ng down to the nearest integer.

For example, INT(10.8) returns 10, and INT(-10.8) returns -11.

The INT function always rounds down, even if the decimal value
is closer to the next integer. If we want to round up, we should
use the ROUNDUP function instead.

INT(2.5): Returns 2
INT(-2.5):
2.5): Returns -3
ROUNDUP(5.8,0): Returns 6
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Date & Time

TODAY() function in Excel

The TODAY() function returns today's date,

date, exactly as its name
suggests.
TODAY is arguably one of the easiest Excel functions to use
because
use it has no arguments at all.
Whenever we need to get today's date in Excel, we enter the
following formula is a cell: =TODAY().
Apart from this obvious use, the Excel TODAY function can be part
of more complex formulas and calculations based on today's date.
For example, to add 7 days to the current date, enter the following
formula in a cell: =TODAY()+7 To add 30 weekdays to today's
date excluding weekend days, use this one:
=WORKDAY(TODAY(), 30)
16 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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NOW() function in Excel

The NOW function in Excel displays the current date and time in a cell.
The date and time will update whenever the worksheet is recalculated
or opened.
To use the NOW() function, Insert the formula =NOW() in the cell
where the current date and time should appear.

DATE() function in Excel

To display a specific date we can use DATE() function.

For Example, we need to print 19/05/2022, we have to insert in
a cell: =DATE(2022,5,19)

TIME() function in Excel

To display a specific TIME we can use TIME() function.

For Example, we need to print 12:32:50, we have to insert in a
cell: =TIME (12,32,50)
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Text…

PROPER, UPPER, LOWER:

In Microsoft Excel, the UPPER, LOWER, and PROPER functions

are used to change the case of text:
UPPER: Changes all text to uppercase, =UPPER(Select Cell)
LOWER: Changes all text to lowercase, =LOWER(Select Cell)
PROPER: Changes the first letter in each word to uppercase
and all other letters to lowercase, =PROPER(Select Cell)
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The LEFT function

We want to extract the dialing code of a phone number.

The dialing code is the first
first 3 digits of the phone number.
To extract these figures, we will use the function LEFT.
This function is very simple to use because we only need 2
pieces of information: our initial text (generally the reference
of a cell), the number of digits we want nt to extract (3 in this
case).
The function has the following writing:
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RIGHT function
In the same way, if we want to extract the last 4 digits of the
phone number, we use this time the function RIGHT as
follow:
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MID function
It is also possible to extract a part of a string in the middle.
To do that, we will use the MID function.
To write this function, we must First, put the reference of the
cell. Second, indicate the position where we want to start the
extraction (in our example, position 9) Third, indicate the
number of characters we want to extract xtract (8 characters to
return)
So, if we want to extract the mobile phone number of the cell
B8 in the cell C8, we will write the following formula:
21 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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The LEN function

The LEN function in Excel returns the number of characters
characters in
a given text string.
It counts letters, numbers, special characters, non-printable
non printable
characters, and all spaces from an Excel cell.
The LEN function takes just one argument, i.e. text. If text is
an empty string ("") or text is a reference to aann empty cell,
LEN returns zero.
For example, if cell A1 contains the text "Hello World", the
formula "=LEN(A1)" would return "11", as there are 11
characters
ters in the text "Hello World".
The LEN function is categorized under Excel TEXT functions.
It can be useful in financial analysis.
The formula for LEN is =LEN(Select cell / character / text)
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CONCATENATE function
The CONCATENATE function in Excel joins different
pieces of text together or combines values from several cells
into one cell.

For example, if we want to combine FIRST NAME &

LAST NAME together, we can use this function.
23 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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Statistical..

AVERAGE Function

The AVERAGE function is a premade function in Excel,

which calculates the average (arithmetic mean).

It is typed =AVERAGE
• It adds the range and divides it by the number of
observations.

How to use the =AVERAGE

AVERAGE function, step by step:
o Select a cell (F2)
o Type =AVERAGE
o Start bracket
o Select a range (B2:E2) and end bracket
Hit enter.
o
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COUNT function
The COUNT function in Excel counts the number of cells that
contain numbers.
The syntax for the function is: =COUNT(A2:A10 / range)
The COUNT function ignores blank cells and cells with text.
For example, if we enter the formula =COUNT(A3:A8), In this
example, if three of the cells in the range contain numbers, the
result is 3.

Other functions that count cells in Excel include:

COUNTA: Counts cells that contain any kind of data,
including numbers and text.
COUNTBLANK: Counts blank or empty cells.
COUNTIF: Counts the number of cells in a range that meet a
single condition. The syntax is: COUNTIF(range, criteria)

For example, If we want to count cells that contain

numbers greater than 13 we have to write =countif(A3:A8, >13)
25 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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MAX, MIN & MODE FUNCTION IN EXCEL

• In Excel, the MAX function returns the largest numeric value in a

range of cells.
• The MIN function returns the smallest numeric value in a range
of cells.
• We can use the MAX and MIN functions to determine the
smallest and largest values in a field based on the specified
aggregation, or grouping.
• For example, we could use these functions to return the lowest
and highest cost of any cost list.
• The MODE function calculates the most frequently occurring
value from a list of supplied numbers. If there are two or more
most frequently occurring values in the supplied data, the
function returns the lowest of the values.
• =MAX(Range)
• =MIN(Range)
• =MODE(Range)
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Logical..

Logical functions in Excel are used to compare multiple

conditions or test multiple conditions in a formula. They return
a result of TRUE or FALSE by evaluating the arguments.
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USE OF DATEDIF FORMULAS: CALCULATE DOB

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PRACTICAL EXERCISE 1.1

1. Using the data given, get the sum of all the figures within the
range.
A B C D E F G
1 Mon Tue Wed Thru Fri TOTAL
2 Breakfast 3,560 3,186 2,952 3,395 3,436
3 Lunch 20,163 21,416 19,912 19,681 18,628
4 Bar 9,873 12,172 12,642 12,711 18,846
5 Snacks 2,405 3,544 2,694 3,120 3,712
6 TOTALS

2. Now open Sheet2 aand Show in Sheet2 :

a) Total Expenditure in Monday and Friday?
b) Expenditure on per Item?

For Example:
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PRACTICAL EXERCISE 1.2

1. Open a new workbook and save the file with the name “Payroll”.
2. Enter the labels and values in the exact cells locations as desired.
3. Use AutoFill to put the Employee Numbers into cells A6:A8.
4. Set the columns width and rows height appropriately.
5. Set labels alignment appropriately.
6. Use warp text and merge cells as desired.
7. Apply borders, gridlines and shading to the table as desired.
8. Format cell B2 to Short Date format.
9. Format cells E4:G8 to include dollar sign with two decimal places.
10. Calculate the Gross Pay for employee; enter a formula in cell E4 to
multiply Hourly Rate by Hours Worked.
11. Calculate the Social Security Tax (S.S Tax), which is 6% of the
Gross Pay; enter a formula in cell F4 to multiply Gross Pay by 6%.
12. Calculate the Net Pay; enter a formula in cell G4 to subtract Social
Security Tax from Gross Pay.
13. Save your work.
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PRACTICAL EXERCISE 1.3

1. Open a new workbook and save the file with the name “Call Statistics”.
2. Delete Sheet 2 & 3, and rename Sheet 1 to (Call Statistics).
3. Enter the labels and values in the exact cells locations as desired.
4. Set labels alignment appropriately.
5. Use Warp Text, Orientation and merge cells as desired.
6. Apply border, gridlines and shading to the table as desired.
7. Format column E to include euro (€) sign with two decimal places.
8. Format cell B12 to include % sign with 0 Decimal places.
9. Calculate the Calls per Hour, enter a formula in cell D4 to divide numbers of
calls byHours worked. Using AutoFill, copy the formula to the remaining cells.
10. Calculate the Bonus. Enter a formula in cell E4 to multiply ‘Calls per Hours’ by
the fixed Bonus Rate in cell B12. Using AutoFill, copy the formula to the
remaining cells.
11. Calculate the ‘TOTAL’.
12. Create a header that includes your name in the left section, and your ID
number in the right section. Create the footer that includes the current Date in
the center.
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PRACTICAL EXERCISE 1.4

Enter the data given below into a worksheet.

A B C D E
1 Stationery Supplies Ltd
2
3 Date Sales Person Item Receipt No Amount
4 21-Nov Carl Toys 1238 1,782.10
5 26-Nov Carl Stationery 1255 4,853.55
6 26-Nov Carl Toys 1395 51.35
7 Carl’s Total
8 21-Nov John Cards 1141 91.15
9 24-Nov John Books 1982 442.60
10 21-Nov John Toys 1885 561.50
11 26-Nov John Toys 1875 62.75
12 John’s Total
13 22-Nov Judy Books 1032 234.50
14 26-Nov Judy Sports goods 1920 472.60
15 Judy’s Total
16 25-Nov Mary Toys 1774 364.15
17 Mary’s Total
18 22-Nov Susan Electronics 1160 52.95
19 23-Nov Susan Cards 1075 81.60
20 23-Nov Susan Others 1745 132.95
21 24-Nov Susan Sports goods 1662 2,580.10
22 Susan’s Total
23
24 Grand Total

(i) Calculate the totals for each salesperson and get the grand total.
(ii) Format the worksheet as follows:
Make all the Totals bold, two decimal places, comma, center the
title across columns A-E and make it size 16, bold and Italic.

(iii) Put a double border round the whole table and a single line
border inside the table.

(iv) Save the worksheet as Stationery Analysis.

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PRACTICAL EXERCISE 1.5

Using the information given in the table below, calculate the
total amount payable by the company to the employees.
And also calculate the Amount which will be given to each
employee separately. (Using SUMIF function)
A B C D E
1 Services Company Ltd
2 Overtime Details
3 Date Name Hours Worked Rate Amount
4 26-Nov Kennedy 5 70 350.00
5 26-Nov Kennedy 5 100 500.00
6 26-Nov Mary 5 100 500.00
7 26-Nov Lewis 4 100 400.00
8 30-Nov Judy 3 100 300.00
9 30-Nov Kennedy 6 70 420.00
10 30-Nov Lewis 5 100 500.00
11 30-Nov Kennedy 4 70 280.00
12 30-Nov Judy 5 100 500.00
13 30-Nov Lewis 5 100 500.00
14 02-Dec Judy 4 70 280.00
15 Total Amount

Amount which will be given to each employee separately by

Company:

Kennedy ?
Mary ?
Lewis ?
Judy ?
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PRACTICAL EXERCISE 1.6

1. Create the worksheet shown above.

2. Set the column widths as follows:
3. Enter the formula to find COMMISSION for the first employee. The commission
rate is 2% of sales, COMMISSION = SALES * 2% Copy the formula to the
remaining employees.
4. Enter the formula to find TOTAL SALARY for the first employee where:
TOTAL SALARY = SALARY + COMMISSION
Copy the formula to the remaining employees.
5. Enter formula to find TOTALS, AVERAGE, HIGHEST, LOWEST, and COUNT
values.Copy the formula to each column.
6. Format numeric data to include commas and two decimal places.
7. Align all column title labels horizontally and vertically at the center.
8. Create a Header that includes your name in the left section, page
number in thecenter section, and your ID number in the right section.
9. Create footer with DATE in the left section and TIME in the right section.
10. Save the file with name “Monthly Sales Report”.
35 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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PRACTICAL EXERCISE 1.7

For the above table find the following:

1. TAX (If ITEM PRICE is less than 100, TAX is 50, and otherwise it
should be 100).
[ =IF(item price<100,50,100) ]

2. TOTAL PRICE BEFORE TAX = (NO. OF ITEMS * ITEM PRICE.))

3. TOTAL PRICE AFTER TAX = (TOTAL PRICE BEFORE TAX + TAX.)
TAX.
4. RATE (If TOTAL PRICE AFTER TAX > 3500 then the rate is
“HIGH”, otherwise it is REASONABLE.
[if(total price after tax>3500,”High”, “Reasonable”)
5. Find Count of Items (count function), Min Item PRICE and Max
Item PRICE.
6. Save file as Exercise 1.7.
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PRACTICAL EXERCISE 1.8

Objectives:

• Working with Sum IF and Count IF statements.

• =SUMIF(range,">30000") || =COUNTIF(range,”>30000”)
• Inserting Charts.

1. Create the worksheet shown above.

2. Set the Text alignment, Columns width and high appropriately.
3. Use AutoFill to put the Series Numbers into cells A5:A7.
4. Format cells C3:G7, C8:E11, C13:E13 to include dollar sign with two decimal
places.
5. Find the Average Sales and Maximum Sales for each City.
6. Find the Total Sales for each Month.
7. Calculate the Profit for each month , where profit = Total Sales – Cost
8. Calculate the 10% Bonus, which is 10% of the Profit.
9. Find the Total Sales for each Month; only for sales greater than 30,000.
10. Find the No of Sales for each Month; only for sales greater than 30,000.
11. Create the following Charts:
37 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
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PRACTICAL EXERCISE 1.9

Objectives:
• Working with Sum IF and Count IF statements.
• Inserting Charts.

1. Open a new workbook and create the above worksheet.

2. Make sure that your worksheet looks like the picture (Alignment,
Shedding, Borders, Wrap text, Orientation …).
3. Find the entire customer IDs.
4. Format Colum E & F to Currency with dollar sign and two decimal places.
5. Find the Total Annual Purchases for each City. (using sumif() function)
6. Find the total number of customers from each gender. (using countif() function)
7. Find the total annual salary for each gender. (using sumif() function)
8. Find the total annual salary for each city. (using sumif() function)
9. Create the following Chart:
38 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

PRACTICAL EXERCISE 1.10

Use the worksheet given to answer the questions that follow:

Expenses for the Month of January vs. Budget

Budget Savings
Salaries and Wages 156675.00
Rent 4300.00
Electricity 1000.00
Telephone 200.00
Advertisements 20000.00
Freight and clearing 15650.00
Security 3800.00

Questions
1. Insert a new column between Budget and Savings column.
2. Enter the title ‘Actual’ in cell C3.
3. Enter the following figures in the new column.

Actual
Salaries and Wages 145200
Rent 4300
Electricity 1207
Telephone 142
Advertisements 18550
Freight and clearing 13400
Security 3800
4. Calculate the savings in cells D4:D10.
5. Format the sheet title to Arial Black, size 14, and Bold.
6. Save the file as Audit 1.
7. Format the range B4:D10 to two decimal places.
8. Enter the row title Total in cell A12 and obtain totals for Budget, Actual, and Savings
columns.
9. Create a chart showing Budget vs. Actual vs. Savings
10. Save and Close the worksheet.
39 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

PRACTICAL EXERCISE 1.11

Stationeries supplies LTD.

Payroll
Name Basic Pay Allowances Gross Salary Deductions Net Salary
Lewis 9000
Samim 9500
Najim 8200
Francis 9600
Edwin 9210
Gourav 8540
Ashim 7950
Barun 8552
Salman 9654
Ajmal 9856
Francis 9600

1. Find Allowances of all employee which is 23% of Basic Pay.

2. Find Gross Salary.
3. Calculate Deduction which is 12% of the Gross Salary.
4. Calculate Net Salary.
5. Format all numerical values, Currency with dollar sign and two decimal places.
6. Highlights Net Salary above 10,000. (with green fill, and dark green text)
7. Highlights Net Salary below 9,500. (with red fill, and dark red text)
8. Highlight all cells of Basic Pay column whose values are equal to 9000.(with
red fill)
9. Highlights top 50% allowances. (yellow fill and dark yellow text)
10. Insert Purple Data bar in column "Gross Salary".
11. Insert Green - Yellow color scale in "Deductions" column.
12. Highlights Duplicate values with custom formatting.
13. Select whole data, copy and paste in sheet 2.
40 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

In sheet2.

Stationeries supplies LTD.

Payroll
Name Basic Pay Allowances Gross Salary Deductions Net Salary
Lewis 9,000.00 ********** *********** ********** **********
Samim 9,500.00 ********** *********** ********** **********
Najim 8,200.00 ********** *********** ********** **********
Francis 9,600.00 ********** *********** ********** **********
Edwin 9,210.00 ********** *********** ********** **********
Gourav 8,540.00 ********** *********** ********** **********
Ashim 7,950.00 ********** *********** ********** **********
Barun 8,552.00 ********** *********** ********** **********
Salman 9,654.00 ********** *********** ********** **********
Ajmal 9,856.00 ********** *********** ********** **********
Francis 9,600.00 ********** *********** ********** **********

1. Clear all formatting and keep all values.

2. Format heading of the data only.
3. Fill all cells with question mark using appropriate formula?
4. Create chart for Allowances vs. Deductions.

Total
What is the
number of
maximum
Employee
? salary? ?
What is the
Total Basic minimum
Pay ? salary? ?
Difference
between Min
Total And Max
Allowances ? Salary? ?
Total Gross
Salary ?
Total
Deduction ?
Total Net
Salary ?
41 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

PRACTICAL EXERCISE 1.12

1. Assume you are the Accountant of Stationery Supplies Ltd. Below is the current
payroll.
Stationeries supplies LTD.
Payroll
Name Basic Pay Allowances Gross Salary Deductions Net Salary
Lewis 15,500 3,565 19,065 2,288 16,777
Samim 16,000 3,680 19,680 2,362 17,318
Najim 16,500 3,795 20,295 2,435 17,860
Francis 17,000 3,910 20,910 2,509 18,401
Edwin 17,500 4,025 21,525 2,583 18,942
Gourav 18,000 4,140 22,140 2,657 19,483
Ashim 18,500 4,255 22,755 2,731 20,024
Barun 19,000 4,370 23,370 2,804 20,566
Salman 19,500 4,485 23,985 2,878 21,107
Ajmal 20,000 4,600 24,600 2,952 21,648
Francis 20,500 4,715 25,215 3,026 22,189

Totals 198,000 45,540 243,540 29,225 214,315

2. The following salary review is given to you

Name Current Pay % Increse

Lewis 15,500 17%
Samim 16,000 25%
Najim 16,500 20%
Francis 17,000 14%
Edwin 17,500 16%
Gourav 18,000 14%
Ashim 18,500 13%
Barun 19,000 11%
Salman 19,500 10%
Ajmal 20,000 9%
Francis 20,500 7%

3. Using formula, you are required to update the payroll.

42 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

LOOKUP: VLOOKUP, HLOOKUP

What Is a LOOKUP Function?

Lookup functions in Excel mean referencing a cell to match
values in another row or column against the cell and thereby
retrieving the corresponding results from the respective rows and
columns.

Some uses of LOOKUP functions are:

• We can find the exact or appropriate match by using the
lookup function.
• Users can search for data both vertically (columns) and
horizontally (rows).

Key Terms
• Lookup - Looking for a specified value in the data table.
• Lookup Value - A value to be searched for.
• Master Table - The table from where you will get the
matching value.

VLOOKUP Function
The VLOOKUP function in Excel is a powerful function
used to lookup data in a table organized vertically. It looks down
the left column of a range to find a value.
Syntax: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup] )

HLOOKUP Function
The HLOOKUP function looks up for a value in the first
row of a given range and gives a value in the same column from a
row that you specified.
Syntax: =HLOOKUP( lookup_value, table_array, row_index_num, [range_lookup] )
43 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91
+91-9864313346
 44 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Class Assignment
Assignment-1:
Use of Formulas Sum, Average, If, Count, Counta, Countif & Sumif

Roll Student Hindi English Math Physics Chemistry Total Average Grade
No Name
1 RAM 20 10 14 18 15 77 15.4 A
2 ASHOK 21 12 14 12 18 ? ? ?
3 MANOJ 33 15 7 14 17 ? ? ?
4 RAJESH 15 14 8 16 20 ? ? ?
5 RANJANA 14 17 10 13 18 ? ? ?
6 POOJA 16 8 20 17 15 ? ? ?
7 MAHESH 18 19 3 10 14 ? ? ?
8 ASHUTOSH 19 20 7 14 18 ? ? ?
9 ANIL 22 13 8 12 19 ? ? ?
10 PREM 26 12 10 11 27 ? ? ?

Q.1 Find the Total Number & Average in all Subjects in Each Student.
Q.2 Find Grade Using If Function - If Average Greater >15 then "A" Grade otherwise "B" Grade
Q.3 How Many Student "A" and "B" Grade Use of Countif
Q.4 Student Ashok and Manoj Total Number and Average Use of Sumif
Q.5 Count how many Students Use of Counta
Q.6 How Many Student Hindi & English Sub Number Grater Then > 20 and <15 .Use of Countif

Assignment-2:
Use of Formulas - Product, If, Counta, Countif, Sumif
SRNO ITEMS QTY RATE AMOUNT GRADE
1 AC 20 40000 800000 Expensive
2 FRIDGE 30 20000 ?
3 COOLER 15 10000 ?
4 WASHING MACHINE 14 15000 ?
5 TV 18 20000 ?
6 FAN 17 2000 ?
7 COMPUTER 10 25000 ?
8 KEYBOARD 5 250 ?
9 MOUSE 25 100 ?
10 PRINTER 30 12000 ?

Q.1 Use Product Formula for Calculate “Amount = Qty*Rate”

Q.2 How Many Items in List?
Q.3 How Many Items qty Greate Then > 20 and Less Then <20
Q.4 If Items Amount is Greater > 500000, Then Items "Expensive" otherwise "Lets
Buy it".
 45 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Assignment-3:
Use of Formulas - Sum, NestedIf, Counta, Countif, Sumif, Vlookup
NAME DEPARTMENT POST BASIC DA HRA PF TOTAL GRADE
2.5% 3.5% 1.5%
RAM COMPUTER MANAGER 5000 125 175 50 5250 D
SHYAM COMPUTER SUPERVISOR 8000 ? ? ? ? ?
MANOJ COMPUTER PION 3000 ? ? ? ? ?
POOJA ELECTRICAL GUARD 6000 ? ? ? ? ?
RAHUL ELECTRICAL CASHER 8000 ? ? ? ? ?
RAKESH ELECTRICAL ACCOUNTANT 9000 ? ? ? ? ?
ASHISH FINANCE MANAGER 10000 ? ? ? ? ?
MANISH FINANCE GUARD 5000 ? ? ? ? ?

Q.1 HOW MANY EMPLOYEE IN COMPUTER, FINANCE, ELECTRICAL DEPARTMENT

Use of Countif
Q.2 HOW MANY BASIC SALARY IN COMPUTER DFPARTMENT ONLY? Use of Sumif
Q.3 MANOJ, ASHISH POST & GRADE Use of Vlookup
Q.4 IF TOTAL SALALRY IS GREATER THEN 20000 THEN "A", IF TOTAL SALARY
GREATER THEN 10000 THEN "B",OTHERWISE "C"
Q.5 HOW MANY EMPLOYEE IS MANAGER & GUARD? Use of Countif

Assignment-4:

Use of Formulas - Sum, If, Counta, Countif, Sumif, Vlookup, Lookup

SALESMAN JAN FEB MAR APR MAY JUNE SALES TARGET RESULT
NOT
RAMESH 2000 1500 300 1400 1000 1400 7600 10000 ACHIVED
RAKESH 5000 1200 500 1200 1200 2800 ? 12000 ?
RAHUL 3000 800 1200 3000 1500 3500 ? 18000 ?
POOJA 1000 900 1800 5000 1400 1200 ? 10000 ?
MANOJ 500 1000 2300 8000 1700 1400 ? 12000 ?
ASHOK 800 500 2400 1900 1800 1800 ? 10000 ?
AJEET 1200 1400 1500 700 2500 7000 ? 12000 ?
ALOK 1500 1800 1800 1800 300 1500 ? 10000 ?
AMRIT 1800 2500 1700 1500 2800 1800 ? 12000 ?
SURENDRA 200 3000 1900 1200 1500 3000 ? 10000 ?
SHASHI 1600 1200 2000 800 1700 800 ? 10000 ?

Q.1 How many salesman? Salesman Ajeet Targest & Result? Use of Counta and Vlookup
Q.2 If Sales Greater Than Target Then Target Achived otherwise Not Achived
Use of If Function
Q.3 Rahul Pooja & Ashok Targest & result? Use of Vlookup
Q.4 How Many Salesman Achived Target. Use of Countif
Q.5 Which Sales Man Jan Sales 2000, & Feb Sales is 2500? Use of Lookup
Function
 46 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Assignment-5:
Use of Formulas - Counta, Countif, Sumif, Conditional Formatting
Items Date Cost
BRAKES 01−01−2016 800.00
TYRES 12−05−2016 2000.00
BRAKES 18−05−2016 500.00
SERVICE 20−05−2016 800.00
SERVICE 10−02−2016 1000.00
WINDOW 08−05−2016 1000.00
TYRES 10−05−2016 1200.00
TYRES 25−05−2016 1500.00
CLUTCH 10−07−2016 1800.00
TYRES 10−01−2016 2000.00
CLUTCH 15−06−2016 1500.00
CLUTCH 12−01−2016 1000.00

Q.1 HOW MANY ITEMS ? Use of Counta

Q.2 HOW MANY ITEMS COST IS >1000 & BELOW > = 1000? Use of Countif
Q.3 HIGHLIGHT TYRES ITESM & 500 BETWEEN 2000 COST.
Q.4 TOTAL COST OF WINDOW AND BRAKES ITEMS? Use of Sumif

Assignment-6:
Use of Formulas - Sum, Average, Counta, Countif, Sumif, & If

Student Name Subject Result

Name Maths English Physics TOTAL PERCENTAGE GRADE
Alan 80 75 85 240 80 EXCELLENT
Bob 50 30 40 120 ? ?
Carol 60 70 oor 130 ? ?
David 90 85 95 270 ? ?
Eric 20 30 Absent 50 ? ?
Fred 40 60 80 180 ? ?
Gail 10 90 80 180 ? ?
Harry 80 70 60 210 ? ?
Ian 30 10 20 60 ? ?
Janice 10 20 30 60 ? ?

Q.1 How Many Student? Use Formula Counta

Q.2 How Many Student Percentage Greather Then > 50 Use Formula Countif
Q.3 Student Bob and Eric Total Number? Use Formula Sumif
Q.4 If Percentage Greater Then >70 Then "Excellent", If Percentage Greater Then
>50,"Good", Otherwise "Bed"
Q.5 How Many Student Good and Bed in a list Use Formula Counti
 47 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Assignment-7:

USE OF VLOOKUP

Employee Full SSN Department Start Earnings

ID Name Date
EMP001 ? ? ? ? ?
EMP002 ? ? ? ? ?
EMP003 ? ? ? ? ?

Employee Full Name SSN Department Start Date Earnings

ID
EMP001 Faith K. Macias 845−04−3962 Marketing 27−01−2008 $73,500.00
EMP002 Lucian Q. Franklin 345−28−4935 IT/IS 01−03−2008 $80,000.00
EMP003 Blaze V. Bridges 503−53−8350 Marketing 16−04−2008 $95,000.00
EMP004 Denton Q. Dale 858−39−7967 Marketing 03−05−2008 $1,05,000.00
EMP005 Blossom K. Fox 245−18−5890 Engineering 11−07−2008 $90,000.00
EMP006 Kerry V. David 873−45−8675 Finance 17−07−2008 $60,000.00
EMP007 Melanie X. Baker 190−08−3679 Finance 05−10−2008 $87,000.00
EMP008 Adele M. Fulton 352−36−9553 Engineering 28−10−2008 $1,04,000.00
EMP009 Justina O. Jensen 645−74−0451 Marketing 05−11−2008 $3,80,050.00
EMP010 Yoshi J. England 558−53−1475 Marketing 09−12−2008 $93,000.00
EMP011 Brooke Y. Mccarty 129−42−6148 IT/IS 12−02−2009 $1,80,000.00
EMP012 Kay G. Colon 796−50−4767 Marketing 19−03−2009 $1,00,000.00
EMP013 Callie I. Forbes 266−48−1339 Human 13−04−2009 $1,36,000.00
Resources
EMP014 Zachery O. Mann 663−00−3285 Marketing 28−04−2009 $68,000.00

Q.1 How Many Employee in a List ? Use of Formula Counta

Q.2 How Many Employee work in Finance and Marketing Department?
Use of Formula Countif
Q.3 Employee Blossom K. Fox Department and Earnings? Use of Vlookup
Q.4 Employee Blossom K. SSN No.? Use of Vlookup
Q.5 How Many Amount Earnings Marketing Department? Use of Sumif
 48 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Assignment-8: Use of Formulas - Counta and Vlookup

Total
Product Name Jan Feb Mar Apr May Jun Jul Aug Sales
Apples $2,773 $17,462 $5,954 $1,348 $28,158 $28,799 $25,415 $17,227 $1,27,136
Grapefruit $12,908 $3,083 $24,492 $5,825 $1,080 $2,188 $11,087 $15,544 ?
Lemons $6,554 $14,262 $8,377 $24,982 $12,184 $6,430 $21,159 $18,597 ?
Lime $28,913 $1,437 $20,019 $13,026 $26,952 $27,076 $7,040 $10,884 ?
Oranges $4,768 $7,622 $28,918 $27,141 $3,578 $10,092 $15,207 $12,771 ?
Peaches $13,390 $3,611 $6,226 $27,567 $29,962 $2,967 $5,740 $2,137 ?
Pears $17,585 $28,508 $9,614 $17,110 $12,143 $7,365 $24,185 $1,643 ?
Pineapples $22,579 $16,301 $6,469 $22,050 $8,740 $18,806 $3,334 $3,597 ?
How Many Fruits?
Fruits Lemons and Pineapples sales in Mar and Jul ?
Assignment-9:
Use of Vlookup One Sheet to Another Sheet
Sheet 1- Data

Emp
Id First Name Last Name Department Location
101 Donald Patrick Finance Banglore
102 Samuel Samson Marketing Hyderabad
103 Ian Jacob Finance Hyderabad
104 David Johnson Marketing Pune
105 Ian Smith Marketing Banglore
106 Henry Madrid IT Pune
107 Ronica Brave Finance Hyderabad
108 Christine Salvi Marketing Banglore
109 Andrew Baisley IT Hyderabad
110 Erica Irons IT Pune
Sheet 2- Use of Vlookup
EmpId
First Name Last Name Department Location
101 Donald Patrick Finance Banglore
103 ? ? ? ?
102 ? ? ? ?
105 ? ? ? ?
108 ? ? ? ?
106 ? ? ? ?
107 ? ? ? ?
104 ? ? ? ?
109 ? ? ? ?
110 ? ? ? ?
49 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Assignment-10: USE OF HLOOKUP

Months January February March April May June

Sale 240 180 310 445 650 700

Months April
Sale ?

Name Roger Mat Jim Cole Ricky Mary

Science 36 45 52 66 75 40
English 82 71 56 32 81 66
Maths 32 45 52 51 71 74

Marks in English ?

Name Roger Mat Jim Cole Ricky Mary

Science 36 45 52 66 75 40
English 82 71 56 32 81 66
Maths 32 45 52 51 71 74

Marks in Maths ?

EMP FIS6067 FIS5228 FIS6799 FIS1149 FIS5834

SALES1 66 43 36 82 89
SALES2 51 83 41 125 79
SALES3 35 97 92 41 39
SALES4 84 76 35 48 37
SALES5 110 77 90 37 34

EMP FIS1149
Sales 4 ?

Temperarture(In 21 33 39 42 50
Celsius)
Cities New Delhi Patna Mumbai Pune Bangalore

Temperature 40
City ?
50 MS Excel Guide Prepared by AK Bahauddin Choudhury (BCA)
AIT- Badarpur: +91-9864313346

Assignment-11:
USE OF NESTEDIF

Total Numbers
Name Grade earned
Earned
Condition
John Wilkins 92 ? List
Steve Harrington 88 ? 90−100 A+
Edward Clark 94 ? 85 − < 90 A
Jimmy Chemberlin 84 ? 80 − < 85 B+
Alex Wilkins 95 ? 75 − < 80 B
Patty Scott 78 ? 70 − < 75 C+
Andrew Williams 59 ? 65 − < 70 C
Emilia johnson 43 ? 60 − < 65 D+
Anthony Rogers 90 ? 50 − < 60 D
< 50 F