PROJECT MANAGEMENT PROFESSIONAL EXAM QUESTIONS

TIME ALLOTED: 1HR 30MINS

(1) A project is defined as:

a. A process of considerable scope that implements a plan.

b. An endeavour, which is planned, executed, and controlled; performed by people; and
constrained by limited resources.
c. A temporary endeavour undertaken to create a unique product or service.
d. An objective based effort of temporary nature.

(2) A business case, which helps to determine whether a project is worth the investment, is
created on the basis of the following except for

a. Market Demand
b. Ecological Impacts
c. Social Need
d. Availability of Funds

(3) How much time does the typical project manager spend communicating both formally and
informally?

a. 40-60%
b. 50-70%
c. 60-80%
d. 75-90%

(4) The critical element in a project's communication system is the:

a. Progress report
b. Project directive
c. Project manager
d. Customer

(5) Which of the following Project Scope Management processes involves subdividing the
major project deliverables into smaller, more manageable components?

a. Plan Scope Management

b. Define Scope
c. Validate Scope
d. Control Scope
e. Create WBS
(6) Project scope is:

a. All the work that must be done in order to deliver a product according to the specified
features and functions, only.
b. The features and functions that are to be included in a product or service.
c. A narrative description of work to be performed under contract.
d. a and b
e. all of the above

(7) The sender of a message is responsible for:

a. Confirming the message is understood

b. Ensuring the receiver agrees with the message
c. Scheduling communication exchange
d. Presenting the message in the most agreeable manner

(8) A project management plan is:

a. A formal, approved document used to guide project execution, monitoring, and

control.
b. A document issued by senior management that provides the project manager with the
authority to apply organizational resources to project activities.
c. A narrative description of products or services to be supplied.
d. A document describing the organizational breakdown structure of the company.

(9) The most important criteria in deciding to initiate a project selection method is:

a. Stakeholder's vision
b. Low cost opportunity
c. Environmental consideration
d. Capability

(10) Three major processes in Project Human Resource Management are:

a. Staff recruitment, project staff planning and team building

b. Plan HRM, Acquire Project Team and Develop Project Team
c. Rewarding, salary reviews and penalties
d. Staff acquisition, staff training, staff deployment

(11) According to PMBOK, project management processes are organized into following
order of process groups:

a. Initiating, planning, executing, monitoring, and closing

b. Designing, developing, testing, and implementing
c. Initiating, designing, planning, executing, controlling, and closing
d. Initiating, planning, executing, monitoring and controlling, and closing
(12) A project kick off meeting is usually conducted to:

a. Setup project team and announce the PM assignment

b. To draft project charter
c. Build up team spirit
d. Define project scope and develop WBS

(13) Projects are initiated in response of:

a. Stakeholder's pressure
b. Business needs
c. Technological obsolescence
d. All of the above

(14) The party that needs the change resulting from the project, and who will be its custodian
on completion is the:

a. Owner
b. Sponsor
c. Customer
d. Client

(15) A document or tool which describes when and how human resources will be brought
onto and taken off the project team is called a:

a. Staffing Management Plan

b. Responsibility Assignment Matrix (RAM ).
c. Organizational Breakdown Structure (OBS).
d. Resource Assignment Chart

(16) Which of the following statement is correct?

a. Process Groups are same as Project Phases

b. Each Process Group has a mapped Project Phase
c. Process Groups are not Project Phases
d. Monitoring and Control Process Group applies only in monitoring and control phase

(17) The sending or conveying of information from one place to another is the process of:

a. Networking
b. Transmitting
c. Encrypting
d. Promoting

(18) The three major types of communication are:

a. Written and oral, and verbal and nonverbal.

b. Verbal, formal documentation, informal documentation.
c. Verbal, written, and graphic.
d. Verbal, written, and electronic.
(19) All of the following are communication methods EXCEPT:

a. Memos
b. Grapevine
c. Videos
d. Instant messaging

(20) What are the four parts of the communications model?

a. Sending, Receiving, Decoding, and Comprehending

b. Sender, Message, Medium, Receiver
c. Communicator, Message, Receiver, Decoder
d. Communicating, Transmitting, Receiving, Comprehending

(21) A leadership style in which the project manager shares problems with team members and
formulates solutions as a group is called:

a. Autocratic
b. Persuasive
c. Participative
d. Laissez-faire

(22) Create WBS process belongs to:

a. Initiation Process Group

b. Planning Process Group
c. Executing Process Group
d. Monitoring & Controlling Process Group

(23) Which of the following are examples of indirect costs?

a. Salaries of corporate executives

b. Salaries of full-time project staff
c. Overhead costs
d. A and B
e. A and C

(24) What does TQM stand for?

a. Time Quality Managed

b. Target Quality Management
c. Total Quality Management
d. Time Quote Management

(25) Examples of Projects include:

a. Implementing a new business procedure or process

b. Constructing a building or facility
c. Designing a new transportation vehicle
d. All of the Above
(26) Projects are undertaken at all levels of the organization?

a. True
b. False
c. They are not related to each other
d. Neither true nor false

(27) ________ means that every project has a definite beginning and a definite end.

a. Overall
b. Project Chart
c. Temporary
d. Duration

(28) Who should be involved in the project planning phase?

a. The Project Manager.

b. The customer.
c. The Sub-contractors/vendors.
d. The project team members.
e. All of the above.

(29) The successful project managers spend most of their time:

a. Planning with their personnel.

b. Planning with top management.
c. Communicating with project team.
d. Studying project results.

(30) A complete set of concepts, terms and activities that make up a professional field,
project management field or an area of specialization is known as:

a. Knowledge Area
b. Domain Knowledge
c. Project Management Process
d. Project Management Group

(31) As project manager you should dedicate a primary focus to:

a. Managing all changes immediately as they surface.

b. Formally documenting all changes.
c. Communicating authorized changes to senior management and key stakeholders.
d. Preventing unnecessary changes.

(32) A document that formally recognizes the existence of a project is a :

a. Gantt Chart
b. WBS
c. Project Charter
d. Scope statement
(33) In which of the following project management process groups are the most time and
money typically spent?

a. Initiating
b. Planning
c. Executing
d. Controlling

(34) ______ recognizes that a project or phase should begin and commits the organization to
do so:

a. Initiating Process
b. Solicitation Process
c. Scoping Process
d. Planning process

(35) During project execution, a project team delivers a project deliverable to the customer.
However, the customer neither acknowledges the deliverable nor says if it is acceptable,
although an approval is required. What is the BEST thing to do?

a. Continue with the project

b. Document the situation
c. Contact management for help
d. Call a meeting of the team

(36) A project manager is assigned a project with a team that has already been selected. The
first thing the project manager should find out about the team is?

a. What is each team member's favorite color

b. Each team member's objectives for working on the project
c. A list of each team member's tasks
d. Each team member's role in the project plan

(37) What do knowledge, skills, tools and techniques stand for when applied to the activities
of a project, if it also entails effective management of a process.

a. Human Resource Management

b. Project Management
c. Financial Management
d. Project Management Process

(38) An important piece of hardware will be late. What is the first thing to do?

a. Discuss with team

b. Use schedule reserves
c. Use alternate vendor
d. Go to customer or management
(39) Which of the following is not a Project Management knowledge area?

a. Project Quality Management

b. Project Procurement Management
c. Project Configuration Management
d. Project Risk Management

(40) The state of being totally answerable for the satisfactory completion of a specific
assignment is called:

a. Authority
b. Accountability
c. Responsibility
d. Fiduciary

(41) The pillars) of quality is (are) :

a. Quality is free
b. Doing it right the first time
c. Zero defects
d. Process improvement
e. B and C

(42) The process of getting a group of diverse individuals to work effectively together as a
team is the definition of

a. leadership
b. project management
c. the project manager's responsibilities
d. implementation
e. team building

(43) Qualitative Risk Analysis will be performed under :

a. Initiation Process Group

b. Planning Process Group
c. Executing Process Group
d. Monitoring and Controlling Process Group

(44) Acquire Project team process will be performed under:

a. Initiating Process Group

b. Planning Process Group
c. Executing Process Group
d. Monitoring and Controlling Process Group
(45) The objectives of Project Risk Management includes

a. To increase the likelihood and impact of positive events

b. To decrease the likelihood and impact of negative events
c. Only A
d. Both A & B

(46) Which of the following Human Resource process generates Roles & Responsibilities:

a. Plan Human Resource Management

b. Acquire Project Team
c. Develop Project Team
d. Manage Project Team

(47) Manage Stakeholders is a part which of the following knowledge area:

a. Human Resource Management

b. Project Integration Management
c. Project Scope Management
d. Project Communications Management
e. Project Stakeholder Management

(48) Which of the following is not correct about Communications Management Plan
document:

a. It contains Stakeholder communication requirements

b. It contains the details of Person responsible for communicating the information
c. It contains Frequency of the communication, such as weekly
d. It contains Methods or technologies used to convey the information, such as
memoranda, e-mail, and/or press releases
e. It contains total cost of communication.

(49) Which of the following definition is not correct:

a. Plan Human Resource Management - Identifying and documenting project roles,

responsibilities, and reporting relationships, as well as creating the staffing
management plan.
b. Acquire Project Team - Obtaining the human resources needed to complete the
project
c. Develop Project Team - Improving the competencies and interaction of team
members to enhance project performance
d. Manage Project Team - Tracking team member performance, providing feedback,
resolving issues, and coordinating changes to enhance project performance.
e. Team Building - Forming a team from scratch for a new project.
(50) What is critical path?

a. The shortest path through the network, which represents the longest amount of time in
which a project can be completed.
b. The path with zero float.
c. The longest path through the network, which represents the shortest amount of time in
which a project can be completed.
d. The path with the most activities with the longest durations.
e. b and c

(51) The project manager is making sure that the product of the project has been completed

according to the project management plan. What part of the project management process is he
in?

a. Planning
b. Executing
c. Monitoring and controlling
d. Closing

(52) All of the following are characteristics of a project EXCEPT:

a. Temporary
b. Definite beginning and end
c. Interrelated activities
d. Repeats itself every month

(53) In which project management process group is the detailed project budget created?

a. Initiating
b. Before the project management process
c. Planning
d. Executing

(54) Breaking the major deliverables into smaller, more manageable components to provide
better control is called:

a. Scope planning.
b. Decomposition.
c. Scope base lining.
d. Bill of Materials

(55) A person who is involved in or may be affected by the activities or anyone who has
something to gain or lose by the activity of the project is called a:

a. Team member.
b. Customer.
c. Stakeholder.
d. Supporter
(56) Quality is:

a. meeting and exceeding the customer's expectations.

b. adding extras to make the customer happy.
c. the degree to which the inherent characteristics fulfill requirements.
d. conformance to management's objectives.

(57) During the full life cycle of the project, a plot of the project is expected expenditures will
usually follow a characteristic ..S.. shape. This indicates that:

a. There is a cyclic nature to all projects.

b. Problems will always occur in the execution phase.
c. There are high expenditures during closeout.
d. The bulk of the project budget will be spent in the execution phase.

(58) A group of related projects that are managed in a coordinated way that usually include
an element of ongoing activity is called a:

a. Major project.
b. Project office.
c. Program.
d. Group of projects.

(59) The work defined at the lowest level of the breakdown structure to estimate as well as
manage time and cost is called the:

a. Activity.
b. Task.
c. Work package.
d. Cost account.

(60) A project manager has just been assigned to a project. The document that recognizes the
existence of the project is called:

a. The statement of work.

b. The project assignment.
c. The project charter.
d. The product description.

(61) During a team meeting, a team member asks about the measurements that will be used
on the project to judge performance. The team member feels that some of the measures
related to activities assigned him are not valid measurements. The project is BEST considered
in what part of the project management process?
a. Initiating
b. Executing
c. Monitoring & Controlling
d. Closing
(62) You are a new project manager who has never managed a project before. It would be
BEST in this situation to rely on _____ during planning in order to improve your chance of
success.
a. Your intuition and training
b. Stakeholder analysis
c. Historical information
d. Configuration management

(63). What kind of behaviour do project team members refrain from?

a. Theft, embezzlement
b. Fraud
c. Corruption
d. Bribery
e. a,b,c,d

(64). A company is writing a job advert to look for a project manager to lead and direct an
urban development project. The mission of the project is to implement a bold architectural
vision. It will be the project manager’s task to ensure that project work is accomplished
through the project’s team members and other stakeholders.
What skills should the advertisement focus on?

a. Legal skills
b. Technical skills
c. Interpersonal skills
d. Engineering Skills

(65) Factors that limit options available on a project are known as

a. Cost
b. Time
c. Constraints
d. Scope

(66) Who is ultimately responsible for quality standards on a project?

a. Sponsor
b. Project management team
c. Quality manager
d. Project manager

(67) In which of the process groups is the budget prepared

a. Closing
b. Determine Budget
c. Planning
d. Executing
(68) Which of the following is true about grade and quality?
a. Both low grade and low quality are unacceptable
b. Both low grade and low quality are acceptable if that is what the customer wanted
c. Low grade is acceptable but low quality leads to a failed project if not corrected
d. Low quality is acceptable but low grade leads to a failed project if not corrected

(69) Which of the following is not a project?

a. Building a 21 floor skyscraper
b. Replacing all the computers and laptops at GTB bank worldwide
c. Receiving customer deposits at the bank
d. Deploying a CRM solution for Arik Airlines

(70) Which of these essential skills are required of a project manager?

a. Team Building
b. Influencing
c. Negotiation
d. Trust building
e. a,b,c,d

(71) Which subsidiary plan is not a part of the project management plan?
a. Human resource management plan
b. Communications management plan
c. Risk management plan
d. Baseline management plan

(72). When does a project reach its end?

a. when the project objectives have been achieved.
b. when the project is terminated because its objectives will not or cannot be met.
c. when the need for the project no longer exists.
d. For any of the reasons above.

(73) Which of the following is true?

a. Work performance data is in its raw form
b. Work performance information is processed data
c. Work performance information are documented in a work performance report
d. All of the above

(74) The role of the project manager includes

a. Leading the team that is responsible for achieving the project objectives.
b. Leading the functional managers towards reaching the strategic objectives.
c. Leading the human resources department to meet the labor requirements.
d. All of the above
(75) A project life cycle
a. Provides the basic framework for managing the project.
b. Is the series of project phases that a project passes through from its initiation to
closure.
c. Can be documented with a methodology.
d. All of the above

(76) Your project has a virtual team. Half of your team members are located in another
country, where they are working for a subcontractor. You want to promote the top performing
foreign team member to a leadership position, but you are told by the other team members
that women are not allowed to hold positions of authority.

When you bring it up with their manager, you are informed that it is the subcontractor’s
policy not to promote women, and that in their country, it is culturally considered offensive
for a man to take orders from a woman.

What is the BEST way to respond to this situation?

a. Inform the subcontractor that they must adopt a non-discriminatory policy or you will be
forced to terminate the contract and find a subcontractor that does not discriminate against
women

b. Do nothing, because discrimination against women is a cultural norm in the

subcontractor’s country

c. Keep quiet and pretend

d. Promote another team member, but find a different way to reward the woman for her work

(77). In which plan do you define the processes that will be used to keep people informed
throughout the project?

a. Staffing Management Plan

b. Project Management Plan
c. Schedule Management Plan
d. Communications Management Plan

(78) A project manager is reporting the final status of the closed contract to the stakeholders.
Which form of communication is appropriate?
a. Informal written
b. Informal verbal
c. Formal written
d. Formal verbal

(79) Which of the following is the correct order of the Monitoring & Controlling processes
for Scope Management?
a. First Scope Verification, then Scope Control
b. First Scope Control, then Scope Verification
c. Both happen simultaneously
d. There is not enough information to decide

(80) You are planning a project that uses the same team as a project that is currently being
performed by your company. What should you consult to find information about when those
people will be available for your project?

a. The project schedule for your project

b. The project manager for the project that the team is working on
c. The staffing management plan for the project that the team is working on
d. The communications management plan for your project

(81) You are managing a software project. You are partway through the project, and your
team has just delivered a preliminary version of part of the software. Your team gives a
demonstration to the project sponsor and key stakeholders. Later, the sponsor informs you
that there is an important client who will be using the software your team is building, and
whose needs are not being met. As a result, you must now make a large and expensive
change to accommodate that client. What is the BEST explanation for this?

a. The sponsor is being unreasonable

b. Stakeholder analysis was not performed adequately
c. The team made a serious mistake and you need to use punishment power to correct it
d. You do not have enough budget to perform the project

(82) Which of the following processes is in the Initiating process group?

a. Develop preliminary scope statement
b. Develop project management plan
c. Scope Definition
d. Activity Definition

(83) At the close of your project, you measure the customer satisfaction and find that some
customer needs were not fully met. Your supervisor asks you what steps you took on your
project to improve customer satisfaction.

Which subsidiary plan would you consult to determine this information?

a. Quality management plan
b. Communications management plan
c. Staffing management plan
d. Risk management plan

(84) Customer satisfaction should be measured at the end of the project to maintain long-term
relationships.

Which of the following is NOT always an aspect of customer satisfaction?

a. The product meets its stated and unstated requirements
b. The project is profitable
c. The product is high quality
d. The customer’s needs are met

(85) You have just been authorized to manage a new project for your company. Which of the
following BEST describes your first action?

a. Create the work breakdown structure

b. Develop the project management plan
c. Develop the project charter
d. Create the preliminary scope statement

(86) Complete the following sentence: “The later a defect is found, __________ .”
a. the easier it is to find
b. the more expensive it is to repair
c. the less important it is to the product
d. the faster it is to repair

(87) A notice sent to a sub-contractor about the contract is an example of which kind of
communication?
a. Informal Verbal
b. Formal Written
c. Formal Verbal
d. Informal Written

(88) Which of the following is NOT a type of communication ?

a. Formal Written
b. Paralingual
c. Nonverbal
d. Noise

(89). Which of the following best describes the triple constraint?

Cost, schedule, and quality
Cost, resources, and schedule
Cost, schedule, and scope
Cost, schedule, and product

(90). Which is the BEST description of project scope?

a. All of the features and deliverables your project will deliver
b. All of the products your project will make
c. All of the people involved in your project
d. All of the work you will do to build the product

(91). A team member is showing up late to work and leaving early, and it is affecting the
project. The project manager decides that the team member must be reprimanded. Which of
the following is the BEST way to handle this situation?
a. In a one-on-one meeting with the team member
b. At the next team meeting
c. In a private meeting with the team member and his functional manager
d. Over e-mail

(92). Which of the following is NOT a stakeholder?

a. A project team member
b. An attorney from your company’s competitor
c. A representative from your project team’s union
d. The project sponsors

(93). You are being hired to manage a highway construction project for a contractor working
for Julius Berger. The sponsor is a project officer who works for the Julius berger. You have
three separate teams working all three shifts, with a separate foreman for each team. Each
team has members from two different unions, and each union has its own representative. Who
is the BEST person to approve the project charter?
a. The project manager
b. The Julius Berger project officer
c. The team foreman
d. The two union representatives

(94). Which of the following is NOT one of the triple constraints?

a. Scope
b. Time
c. Quality
d. Cost

(95). You are managing a construction project to install wiring in an office building. You
discover that one of your team members has taken a box of cable from the job site so he can
wire his attic. What is the BEST way to respond?

a. Do nothing
b. Report the team member to your manager
c. Report the team member to PMI
d. Keep mute and watch

(96). Who is ultimately responsible for quality management on the project?

a. Project engineer
b. Project manager
c. Quality manager
d. Team member

(97). The WBS for the project represents:

a. All the tangible items that must be delivered to the client.
b. All the work that must be completed for the project.
c. The work that must be performed by the project team.
d. All the activities of the project.
(98) Maslow ranked Human needs from the highest to lowest:

a. Self actualization; self promotion; social; security and physiological needs

b. Self esteem; self actualization; social; security and physiological
c. Self actualization; self esteem; social; security and physiological
d. Self fulfillment; self esteem; social; security and physiological

(99). All of the following about communication models is true EXCEPT:

a. Sender encodes his thoughts and sends to receiver.

b. Information is sent by the sender to receiver with the assistance of medium.

c. Receiver acknowledges if he agrees with the information he received.

d. Message is decoded by the receiver into thoughts.

(100). A project manager is in the middle of creating a request for proposal (RFP). What part of the
procurement process is she in?
a. Conduct procurements
b. Plan Procurements
c. Control Procurements
d. Close Procurements