1. Excel Interface And Terminologies 1.
Pivot Tables
2. Data Entry And Validation Rules 2. Power Query->(ETL Process)
3. Data Cleaning And Formatting 3. DAX Functions
4. Data Manipulation And Analysis With Formulas And Functions 4 . Automation With Macros
5. Data Visualization And Reporting Other
1. Flash Fill
2. Format Cells
3. Go To Special
4. Paste Special
1. Excel Interface And Terminologies:-
1) Excel Interface:-
Quick Access Toolbar Title Bar
Ribbon => Tabs => Groups
Select All Button Name Box Formula Bar
Workspace Columns
Rows Cells Vertical Scroll Bar
Spreadsheet Navigation Buttons Worksheet Tabs New Sheet Button(+) Horizontal Scroolbar
Status Bar => Page View Buttons, Zoom Options
2) Excel Tabs And Groups:-
3) File Extensions:-
4) Data Types:-
5) Basic Formatting:-
6) Cell References:-
7) Basic Shortcut Keys:-
INTERVIEW QUESTIONS AND ANSWERS
2. Data Entry And Validation Rules:-
1) Navigation And Selection:-
Tab and Enter
Shift + Tab and Shift + Enter
Ctrl + Arrow Keys
Ctrl + Shift + Arrow Keys
Ctrl + A
Ctrl + Spacebar
Shift + Spacebar
Ctrl + Shift + *
2) Data Input Shortcuts:-
Ctrl + ;
Ctrl + Shift + ;
Alt + Enter
Ctrl + Enter
Ctrl + D
Ctrl + R
Ctrl + ‘
Ctrl + Shift + “
3) Efficient Data Entry Techniques:-
Flash Fill (Ctrl + E)
Text To Columns
Data Entry Forms
Tables
Customize The Ribbon
4) Data Validation:- Primarily used for preventing dirty data entry, also highlights existing invalid data
Create Drop-Down Lists
Set Input Masks
Define Data Limits
Error Alerts
INTERVIEW QUESTIONS AND ANSWERS
3. Data Cleaning And Formatting:-
1) Data Cleaning:- To improve the quality and accuracy of data. Typically perform before analysis.
Identify And Remove Duplicates(Duplicate data or may duplicate rows)
Handling Missing Values(Blank cells, fill blanks with a value or colour or placeholder i.e., N/A or leave them as is)
Standardizing Text
Case Consistency(Convert text to UPPER, LOWER or PROPER case)
Remove Extra Spaces(Use TRIM function to eliminate leading, trailing and multiple space between words or text)
Remove Non-Printing Characters(Use Clean function to remove characters that can cause issues)
Replace Inconsistent Terms or Abbreviations Using (Ctrl + H) e.g., “USA” to “United States”
Standardizing Data Formats
Dates(Make sure all dates follow a uniform format e.g., YYYY-MM-DD.Use “Format Cells” option (Ctrl + 1))
Numbers(Ensure consistent decimal places, currency symbols and number seperators)
Phone Numbers(Standardize format e.g., 10 digits for India)
Splitting And Merging Columns
Splitting(Dividing data in one column to multiple columns. Use “Text to Columns”, also using Flash Fill (Ctrl + E) e.g.,
“Full Name” column into “First Name” and “Last Name”)
Merging(Combining data from two or more columns into one. Use CONCATENATE function or “&” operator e.g.,
creating “Full Address” column by combining “Street”, “City” and “Zip Code” columns)
Correcting Typos and Spelling Errors(For manual, Excel’s spell checker(Review tab > Proofing group > Spelling. “Find
and Replace” can also be helpful for common misspellings)
Handling Outliers()
2) Data Formatting:- To change the appearance of data to make it more reliable, presentable and understandable.
Typically perform before, during and after analysis
Basic Formatting
Changing font styles, sizes and colours
Applying number formats e.g., currency, percentage, decimal places
Changing date and time formats
Adding borders and shading to cells
Aligning text within cells i.e., left, center, right
Adjust column widths and row heights
Data Type Conversion
Date and Time Formatting
Table Formatting
Conditional Formatting
Charts and Graphs Formatting
3) Functions and Formulas:-
LEFT, RIGHT, MID, SUBSTITUTE, TEXT, VALUE
INTERVIEW QUESTIONS AND ANSWERS
4. Data Manipulation And Analysis With Formulas And Functions:-
4) Data Manipulation And Analysis:-
5) Formulas And Functions:-
INTERVIEW QUESTIONS AND ANSWERS
5. Data Visualization And Reporting:-
6) Data Visualization:-
7) Data Reporting:-
INTERVIEW QUESTIONS AND ANSWERS
