Project Scope Management
Dr. Apata
Project Scope VS Product Scope
Project Scope Management: Processes,
Importance and Examples - AIMS UK
Introduction to Project Scope
Management
• Project scope defines the sum of all work
required to complete a project.
• It establishes project boundaries, deliverables,
constraints, and objectives.
• Effective scope management ensures goal
clarity, stakeholder alignment, and prevents
scope creep.
Key Components of Project Scope
Common Causes of Scope-Related
Project Failures
• Poor requirements definition.
• Lack of stakeholder involvement.
• Inadequate change control mechanisms.
• Insufficient risk assessment and mitigation.
The Scope Management Process
Creating a Work Breakdown
Structure (WBS)
• A hierarchical decomposition of project
deliverables.
• Helps with resource planning, cost estimation,
and task allocation.
• Includes a WBS Dictionary with detailed
descriptions.
Creating a Work Breakdown
Structure (WBS)
• Group Activity: Creating a Work Breakdown
Structure (WBS) (25 min Activity)
• Divide students into groups.
• Assign a project
• Have groups define the project scope and
create a simple WBS.
• Groups present their WBS for class discussion
and feedback.
Challenges in Project Scope
Management
Scope Creep
• Definition: Uncontrolled expansion of
project scope beyond initial objectives.
• Causes: Poorly defined requirements, lack
of stakeholder agreement, weak change
management.
• Mitigation: Clear documentation, strict
change control, and regular scope reviews.
Challenges in Project Scope
Management
Stakeholder Conflicts
• Issue: Different expectations and priorities
from stakeholders.
• Solution: Engage stakeholders early,
maintain transparency, and document
requirements.
Challenges in Project Scope
Management
Misaligned Requirements
• Problem: Requirements are unclear or
contradict business needs.
• Solution: Continuous validation and
alignment with project objectives.
Best Practices in Project Scope
Management
• Clearly define and document scope.
• Engage stakeholders throughout the process.
• Use structured tools like WBS and Change
Control Process.
• Regularly review and validate scope to prevent
deviations.
Implement strong governance frameworks to
manage changes efficiently.
Key Takeaways
• Scope Management ensures clear project
direction.
• Six key processes help manage scope
effectively.
• Avoid scope creep through strong governance
and change control.
