SAP Functional Specification: File Sender Structure Change
1. Introduction
● 1.1 Business Requirement
○ The current file interface process only allows "Q" Business Partners and
ontracts beginning with "Q". The business requires the system to also
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process "DB" Business Partners and Contracts beginning with "DB".
1.2 Project Objectives
●
○ Modify the file interface to accept both "Q" and "DB" Business Partners.
○ Modify the file interface to accept Contracts starting with either "Q" or "DB".
● 1.3 Scope
○ This functional specification covers the changes required to the file interface
processing logic within SAP. This includes changes to data validation and any
necessary data mapping.
○ This doesnotinclude changes to the file layout itself.The file will still contain
the Business Partner and Contract fields in the same positions.
2. Current System
● The current file interface process reads data from an external file.
● The system validates the Business Partner field to ensure it begins with "Q".
● The system validates the Contract field to ensure it begins with "Q".
● If the data does not meet these criteria, the system rejects the record and logs an
error.
3. Proposed System
● The file interface process will be modified to read data from the external file.
● The system will validate the Business Partner field to ensure it begins with either
" Q" or "DB".
The system will validate the Contract field to ensure it begins with either "Q" or
●
"DB".
● If the data does not meet these criteria, the system will reject the record and log
an error.
4. Functional Requirements
● 4.1 Business Partner Validation
○ The system must be modified to accept Business Partner values that begin
ith either "Q" or "DB".
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The validation should be case-sensitive. "q" or "db" should not be accepted.
○
○ Error handling: If the Business Partner value does not begin with "Q" or "DB",
the system should:
■ Reject the entire record from processing.
■ Write an error message to the application log. The error message should
learly indicate the invalid Business Partner value and the record number
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in the file.
4.2 Contract Validation
●
○ The system must be modified to accept Contract values that begin with either
"Q" or "DB".
○ The validation should be case-sensitive. "q" or "db" should not be accepted.
○ Error handling: If the Contract value does not begin with "Q" or "DB", the
system should:
■ Reject the entire record from processing.
■ Write an error message to the application log. The error message should
clearly indicate the invalid Contract value and the record number in the
file.
● 4.3 File Processing
○ The system should continue to process the file in a sequential manner.
○ The changes in validation should not affect the processing of other fields in
the file.
○ The system must log all errors encountered during file processing. This
includes errors related to Business Partner and Contract validation, as well as
any other existing validation errors.
5. Technical Requirements
● 5.1 SAP System Details
○ Specify the SAP system version and any relevant modules (e.g., IS-U, FI-CA).
● 5.2 File Interface Details
○ Specify the name and location of the file interface.
○ Specify the file format (e.g., fixed length, CSV).
○ Specify the method used to process the file (e.g., batch job, PI/PO).
● 5.3 Program Changes
○ Identify the specific SAP program(s) or function module(s) that need to be
odified.
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○ Provide details on the required code changes, including:
■ Changes to data validation routines.
■ Changes to error handling routines.
■ Any new variables or data declarations.
5.4 Data Mapping
●
○ If any changes to data mapping are required, specify the details here. (Based
on the current scope, no data mapping changes are expected, but this
s ection is included for completeness.)
5.5 Performance
●
○ The changes should not negatively impact the performance of the file
processing. The processing time should remain within acceptable limits.
6. Testing
● 6.1 Unit Testing
○ The developer will perform unit testing to ensure the code changes function
as expected. Test cases should include:
■ Valid Business Partner values ("Q" and "DB").
■ Invalid Business Partner values (e.g., "q", "DB1", "123").
■ Valid Contract values ("Q" and "DB").
■ Invalid Contract values (e.g., "q", "DB1", "123").
■ A combination of valid and invalid data within the same file.
■ Testing with an empty file.
6.2 Integration Testing
●
○ The functional team will perform integration testing to ensure the file interface
works correctly with other related systems and processes. This will include:
■ Processing files with various combinations of "Q" and "DB" Business
Partners and Contracts.
■ Verifying that errors are logged correctly in the application log.
■ Verifying that downstream processes are triggered correctly for valid
data.
● 6.3 User Acceptance Testing (UAT)
○ Business users will perform UAT to validate that the changes meet their
requirements.
7. Authorization
● Specify the authorization roles required to execute the modified file interface
program.
8. Assumptions
● The file layout will remain the same.
● The error logging mechanism will remain the same.
● No changes are required to downstream processes that use the data from this file
interface, beyond the updated data values.
9. Dependencies
● Identify any dependencies on other systems or projects.
10. Sign-off
● (To be completed)
○ Functional Consultant:
○ Technical Consultant:
○ Business User:
