CANDIDATES DECLARATION

We declare that project entitled “Hotel Management

System” is our own work conducted under the supervision of
“Dr. Dinesh Kumar”, Department of Computer Science &
Engineering, GZSCCET, MRSPTU Bathinda
We further declare that, to the best of our knowledge the project
does not contain any work which has been submitted for the
award of the degree either in the University or in any other
University/Deemed University without proper citations.
 Acknowledgment

We wish to express our sincere gratitude to God for his

protection, providence, guidance and above all, for sustaining
us.
I would like to express our special thanks of gratitude to our
professor ‘Dr. Dinesh Kumar’ as well as our H.O.D ‘Dr.
Paramjeet Singh’ who gave me the golden opportunity to do
this wonderful project on the topic ‘Hotel Management
System’ , which also helped me in doing a lot of Research and gaining
some precious knowledge.
 Abstract

In my project “Hotel Management System” I have tried to

show how the data/information in hotels is managed. This is
just an overview of management in hotels. It manages and
maintains the records of customers, rooms, employees and
drivers in the hotel. The project is aimed to maintain the day-
to-day state of admission/vacation of Residents, List of
employees, room details etc. Main objective of this project is
to provide solution for hotel to manage most there work using
computerized process. This software application will help
admin to handle customer information, room allocation
details, Payment details etc.
The rooms have different categories like single bed, double
bed etc. so their charges and records will be maintained
accordingly.
This software has been made in a user friendly interface, so
that anyone can add, delete, update the entries and handle all
the transactions easily. As a security I have provided Admin
username and Password.
 Introduction

The project, Hotel Management System is a desktop-based

application that allows the hotel manager to handle all hotel
activities online. Interactive GUI and the ability to manage
various rooms, employees, drivers and customers make this
system very flexible and convenient. The hotel manager is a
very busy person and does not have the time to sit and manage

the entire activities manually on paper. This application gives

him the power and flexibility to manage the entire system
from a single online system. Hotel management project
provides room booking, staff management and other
necessary hotel management features. The system allows the
manager to post available rooms in the system.
The Purpose of the whole process is to ease the daily or
regular activities of the Hotel Management into an automatic
computerized retrievable process. The daily activities includes
the Room activities, Entering details of the new customer
check in, To allocate a room as per the customer need and
interest, Recording the checkout time and details, Releasing or
Empty of room and to record the process in a computer
system for future.
The application of the Hotel Management System bears the
following functions to use by the Administrator:

• Add a new Room

• Add an Employee
• Add a new Customer
• Check room status
• Check all employees’ details
• Check all Customers’ details
• Update room status
• Update check status etc.
 Administrative Modules
There are 2 modules I have included in this project :
1. Admin : Admin can add a new room , a new employee
and a new driver.

2. Receptionist : Receptionist can add a new customer and

allocate rooms, can check all room details, customers
details, employee details, search for a particular room
etc.
 Main Objective
Main objective of this project is to provide solution for hotel
to manage most there work using computerized process. This
software application will help admin to handle customer
information, room allocation details, Payment details etc.

• Keeping records of admission of customers.

• Facilities provided by Hotel are fully utilized in effective
and efficient manner.
Existing System:
In the existing manual system a lot of time is spent in
communicating the information across different branches.
There is a need for an automated system, which has some
centralized control over the entire process. Conventional
System makes use of huge amounts of paper for recording
transactions. All the Hotel records are to be maintained for the
details of each customer, Fee details, Room Allocation etc.

Disadvantages:
• Time consuming
• Inaccuracy of data

Proposed System:
Proposed system is the computerized version of the existing
system which provides easy and quick access over the data.
Keeping the records of admission of Resident properly so that
facilities provided by Hotels are fully utilized in effective and
efficient manner.
Advantages:
• Less Time consuming
• Maintain accuracy
 Requirements

User Interface:
The User interface required to be developed for the system
should be user friendly and attractive.
There are two sets of java APIs for graphics programming:
AWT (Abstract Windowing Toolkit) and Swing.

➢ AWT API was introduced in JDK 1.0. Most of the AWT

components have become obsolete and should be replaced by
newer Swing components.

➢ Swing API, a much more comprehensive set of graphics

libraries that enhances the AWT, was introduced as part of
Java Foundation Classes (JFC) after the release of JDK
1.1. JFC consists of Swing, Java2D, Accessibility,
Internationalization, and Pluggable Look-and-Feel
Support APIs. JFC was an add-on to JDK 1.1 but has been
integrated into core Java since JDK 1.2.
AWT API was introduced in JDK 1.0. Most of the AWT
components have become obsolete and should be replaced by newer
Swing components.

➢ Swing API, a much more comprehensive set of graphics

libraries that enhances the AWT, was introduced as part of
Java Foundation Classes (JFC) after the release of JDK
1.1. JFC consists of Swing, Java2D, Accessibility,
Internationalization, and Pluggable Look-and-Feel
Support APIs. JFC was an add-on to JDK 1.1 but has been
integrated into core Java since JDK 1.2.
Software Interfaces

Programming Language Java

Back End Tool MySql 5.5 command line client

Database Tables
1. Customer
Field Datatype Constraint
id Varchar(30) NN
number Numeric(30) PK
name Varchar(30) NN
gender Varchar(30) NN
country Varchar(30) NN
Room number Numeric(30) NN
Status Varchar(30) NN
Deposit Numeric(30) NN

2. Room
Field Datatype Constraint
Room_number Numeric(30) PK
availability Varchar(30) NN
Clean status Varchar(30) NN
Price Number(30) NN
BedType Varchar(30) NN

3.Employee
Field DataType Constraint
Name Varchar(30) NN
Age Numeric(30) NN
Gender Varchar(30) NN
Job Varchar(30) NN
Salary Number(30) NN
Phone Number(30) NN
Adhar Number(30) PK
Email Varchar(30) NN

4.Driver
Field DataType Constraint
Name Varchar(30) NN
Age Numeric(30) NN
Gender Varchar(30) NN
Company Varchar(30) NN
Brand Varchar(30) NN
Available Varchar(30) NN
Location Varchar(30) NN

5.Login
Field DataType Constraint
Username Varchar(30) PK
Password Varchar(30) NN

6.Department
Field DataType Constraint
Department Varchar(30) PK
Budget Numeric(30) NN
 Screenshots

1.Start Screen

2.Login Page
1.DashBoard Page

2.Add Employee
3.Add Rooms

4.Add Driver
5.Reception

6.Add new Customer

7.Room Details

8. Employee Details
9. Check In Details

10. Check out

 Conclusion
In this project I have tried my best to make user friendly
software. This software can be handled by any person who
has little bit of idea of computers. In this software I have tried
to meet most of the requirements of the present hotel
management system including maintaining details of
customers, rooms, employees and drivers. I also keep
provision to update the details of customers, rooms and
employees. In my effort I have tried to make my software all
the more user friendly but there may some features which I
would like to include in my continuous attempts.