Exercise 7: Student Data Formatting and Analysis Using MS Excel.
Aim:
To apply essential Excel formatting and data manipulation techniques such as inserting,
sorting, filtering, conditional formatting, and ranking to analyze student data effectively for
the data given below:
Details of 1st BCOM CA Students
12 th
S.No Name DOB Name of the School marks in %
1 Elisha 13-11-2004 Blossom International School 93%
2 Harish 11-12-2004 Holy cross Higher Secondary School 97%
3 Jothi 17-09-2004 Blossom International School 45%
4 Durga 19-07-2003 Holy cross Higher Secondary School 84%
5 Arun 23-06-2003 AVM Matriculation School 84%
6 Fathima 07-11-2004 Blossom International School 95%
7 Iniya 05-11-2003 Holy cross Higher Secondary School 71%
8 balu 18-12-2003 AVM Matriculation School 69%
9 Gayathri 01-02-2003 Holy cross Higher Secondary School 77%
10 chandru 29-04-2003 AVM Matriculation School 82%
11 Prassana 31-05-2004 Blossom International School 96%
Steps:
1. Apply Borders:
Select the entire dataset and apply All Borders from the Home > Font > Borders menu.
2. Duplicate the 5th Row to the 12th Row:
Select row 5, copy (Ctrl+C), go to row 12, right-click and select 'Insert Copied Cells'.
3. Insert a New Row Between 5 & 6 and Move 11th Row Data:
Right-click on row 6 and click Insert to add a new row. Cut the data from row 11 and
paste it into the new row 6.
4. Sort the Dataset Alphabetically:
Select the full dataset. Go to Data > Sort and choose the column with student names (or
school names) to sort A–Z.
5. Filter for 'Blossom International School':
Apply Filter from Data > Filter. Click the filter dropdown in the School Name column and
check only 'Blossom International School'.
6. Add Heading 'I B.Com CA Students':
Insert a new row at the top and type the heading. Merge and center the heading across
all relevant columns.
7. Highlight Students Based on Percentage:
Use Conditional Formatting from Home > Conditional Formatting > New Rule:
- Blue fill for >90%
- Green fill for >80%
- Red fill for ≤80%
8. Categorise as Pass or Fail:
Insert a new column titled “Result” next to the "12th marks in %" column.
In the first cell under “Result” (assume this is cell D2), enter the following formula:
=IF(C2>50, "Pass", "Fail")
9. Rank Students by Percentage:
Insert a new column titled 'Rank'. Use the formula: =RANK.EQ(G32, $C$2:$C$12, 0) to
rank based on percentages.
Use IF function =IF(F4="pass",RANK(E4,$E$4:$E$16,0),"No rank")
Output:
A well-formatted Excel sheet displaying student data, clearly bordered, sorted, filtered,
color-coded based on performance, and ranked by percentage, with a heading for class
identity and structured rows for clarity.
Exercise 8
Conditional Formatting and Basic Calculations using MS Excel
Aim:
To apply formatting, conditional logic, and basic calculations in Excel to analyze and present
student fee details efficiently
S.n Gende Clas Book
o Name r s Place Fees
1 Deep M FY Urban 3000
Semi
2 Jayesh M SY urban 1000
3 Yash M TY Urban 1000
Semi
4 Sara F FY urban 500
Semi
5 Gita F FY urban 3000
6 Jinal F TY Rural 5000
7 Kavita F SY Urban 4000
Semi
8 Minal F SY urban 1000
9 Karan M TY Urban 1000
10 Abhay M TY Rural 5000
11 Bina F FY Urban 3000
Semi
12 Seema F FY urban 500
13 Naresh M FY Rural 500
14 Rina F TY Urban 5000
Gajendra Semi
15 n M SY urban 4000
Steps:
1. Create a Table:
o Enter student data in a table format.
o Add proper borders to all cells.
o Title the worksheet as “Student Fees Details”.
2. Apply Conditional Formatting:
o Highlight cells in the "Category" column:
Urban → Dark Green.
Semi-Urban → Light Blue.
o Highlight cells in the "Fees" column:
< ₹10,000 → Red.
₹10,000–12,000 → Light Green.
> ₹12,000 → Light Blue.
3. Calculate Totals:
o Use the SUM() function to find:
Total fees for each student after scholarship.
Total fees paid by all students.
4. Scholarship Calculations:
o Use the given scholarship % to compute:
Scholarship amount for each student.
Net fee payable after deducting scholarship.
5. Modify Scholarship Percentages:
o Use Find and Replace to update:
8% → 16%, 10% → 18%, and 12% → 20%.
6. Recalculate Fees:
o Recalculate scholarship amounts and net fees using updated percentages.
Output:
A formatted Excel sheet displaying student fee details with conditional formatting,
calculated scholarship amounts, and updated total fees payable after modifying scholarship
percentages.
