Request For Proposal

Engagement of Project Management Consultant for

Comprehensive Support in Research, Scheme
Evaluation & Monitoring, and the Establishment of a
Data Laboratory and Promotion of Digital Solutions

Tender No.: 01/2024-25 Date: 03-07-2024

Planning & Development Department

Government of Bihar

P?iflflIflg and
evopnient Departnier:

1st Floor, Old Secretariat

Patna — 800015
Tender No.: 01/2024-25

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Tender No.: 01/2024-25

abe
Disclaimer 5

Abbreviations& Definitions 6

Fact Sheet 8

1. Introduction 9

1.1. Request For Proposal 9

1.2. Project Description 10

2. General Terms, Conditions & Provisions 11

2.1. General Instructions 11

2.2. Conflict of Interest 12

2.3. Corrupt and Fraudulent Practices 13

2.4. Completeness of Response! Compliant Proposals 13

2.5. Proposal Validity 14

2.6. Extension of Validity Period 14

2.7. Confidentiality 14

2.8. Amendment to "RFP" 15

2.9. Governing Law 15

2.10. Force Majeure 15

2.11. Termination Clause 16

2.12. Suspension 19

2.13. Cessation of rights and obligations 19

2.14. Cessation of Services 19

2.15. Disputes Resolution 20

2.16. Arbitration 20

2.17. Liquidated Damages 20

3. TermsofReference 22

3.lObjectives of setting up Project Management Consultant (PMC) 22

3.2Scope of Work 22

3.3Payment Terms 25

3.4 Roles and Responsibility of Department of Planning and Development 26

4. Preparation & Submission of the Proposal 26

4.1. Pre-bid Conference 27

4.2. Right to Terminate the Process 28

4.3. RFP document fees 28

4.4. Tender Processing document fees 28

4.5. Earnest Money Deposit (EMD) 28

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e
4.6. Performance Bank Guarantee 29

4.7. Proposal Preparation 29

4.8. Venue & Deadline for Submission of Proposal 30

4.9. Visibility, Format and Numbering of the uploaded document 30

5. Evaluation and Qualification Criteria 31

5.1. Evaluation 31

5.2. Criteria for Evaluation 34

5.3. Financial Bid Evaluation 46

5.4. Combined Evaluation of Technical & Financial Bid: 46

ANNEXURES 47

Annexure 1: Form —1 (Proposal Submission Letter) 48

Annexure 2: Technical Proposal — Standard Forms 50

Annexure 3: Form Tech — 1 (Organization Details) 51

Annexure 4: Form Tech —2 (A&M) 53

Annexure 5: Form Tech —3 (CV Template) 54

Annexure 6: Form — 2 (Financial Bid Format) 56

Annexure 7: Form — 3 (Information and Dates) 57

Annexure 8: Form —5 (Power of Attorney) 59

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Tender No.: 01/2024-25

• The information contained in this Request for Proposal document (RFP) or subsequently
provided to bidders, whether verbally or in documentary or any other form by or on behalf of
the Purchaser or any of their employees or advisers, is provided to bidders on the terms and
conditions set out in this RFP and such other terms and conditions subject to which such
information is provided.
• This RFP is not an agreement and is neither an offer nor invitation by the Planning &
Development Department to the prospective bidders or any other person. The purpose of this
RFP is to provide interested parties with information that may be useful to them in the
formulation of their Proposals pursuant to this RFP. This RFP includes statements, which reflect
various assumptions and assessments arrived at by the Purchaser in relation to the Project. Such
assumptions, assessments and statements do not purport to contain all the information that
each bidder may require. This RFP may not be appropriate for all persons, and it is not possible
for the Purchaser, its employees or advisers to consider the objectives, technical expertise and
particular needs of each party who reads or uses this RFP. The assumptions, assessments,
statements and information contained in this RFP, may not he complete, accurate, adequate or
correct. Each bidder should, therefore, conduct its own investigations and analysis and should
check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,
assessments and information contained in this RFP and obtain independent advice from
appropriate sources.
• Information provided in this RFP to the bidders is on a wide range of matters, some of which
depends upon interpretation of law. The information given is not an exhaustive account of
statutory requirements and should not be regarded as a complete or authoritative statement of
law. The Purchaser accepts no responsibility for the accuracy or otherwise for any interpretation
or opinion on the law expressed herein.
• The Purchaser, its employees and advisers make no representation or warranty and shall have
no liability to any person including any bidder under any law, statute, rules or regulations or tort,
principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or
expense which may arise from or be incurred or suffered on account of anything contained in
this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness
of the RFP and any assessment, assumption, statement or information contained therein or
deemed to form part of this RFP or arising in any way in this selection process.
• The Purchaser also accepts no liability of any nature whether resulting from negligence or
otherwise, caused arising from reliance of any bidder upon the statements contained in this RFP.
The Authority may in its absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information, assessment or assumption contained in this RFP.
• The issue of this RFP does not imply that the Purchaser is bound to select a bidder or to appoint
the selected bidder, as the case may be, for the Project and the Purchaser reserves the right to
reject all or any of the Proposals without assigning any reasons whatsoever.
• The bidder shall bear all its costs associated with or relating to the preparation and submission
of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses
associated with any demonstrations or presentations which may be required by the Purchaser or
any other costs incurred in connection with or relating to its Proposal. All such costs and
expenses will remain with the bidder and the Purchaser shall not be liable in any manner
whatsoever for the same or for any other costs or other expenses incurred by a bidder in
preparation of submission of the Proposal, regardless of the conduct or outcome of the
Selection Process.

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// / // 9 rn j
1. API Application Programming Interface
The bidder's representative! officer vested (explicitly, implicitly,
or through conduct) with the powers to commit the authorizing
organization to a binding agreement. Also called signing
Authorised
2. . officer!authority having the Power of Attorney (PoA) from the
Signatory
competent authority or the Board Resolution mentioning the
"name of the Authorised Signatory" of the respective Bidding
firm.
Documents issued by the procuring entity, including any
3. Bid Document amendments there to, that set out the terms and conditions of
the given procurement and includes the invitation to bid.
A security provided to the procuring entity by a bidder for
4. Bid Security securing the fulfilment of any obligation in terms of the provisions
of the bidding documents.
Any person! firm! agency! company! contractor! supplier!
Bidder ! Agency ! . . . . .
5. . . vendor participating in the procurement! bidding process with
Firm !Supplier
the procurement entity.
Committee constituted by Planning & Development Department
6. Committee
for evaluation of Technical Proposals
An authority or officer to whom the relevant administrative or
Competent . . . .
7. financial powers have been delegated for taking decision in a
Authority
matter relating to procurement.
Price payable to the firm!company on the panel of Planning &
8. Contract Price Development Department under the Contract for the complete
and proper performance of its contractual Obligations
Contract! .
A contract entered into between the procuring entity and a
9. Procurement
successful bidder concerning the subject matter of procurement.
Contract
10. Day AcalendardayasperGoB!GoI
11. Effective date The date on which the contract comes into force and effect
12. BAPEPS Bihar AapdaPunarvas & Punarnirman Society
13. BI Business Intelligence
14. BLADA Bihar Local Area Development Agency
15. CPI Consumer Price Index
16. CRM Customer Relationship Management
17. DES Directorate of Economics and Statistics
18. EMD Earnest Money Deposit
19. GCC General Conditions of Contract
20. GIS Geographic information systems
21. GoB Government of Bihar
22. Gol Government of India

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23. GSDP Gross State Domestic Product

24. GST Goods & Services Tax
25. CT Information and Communications Technology
26. INR Indian National Rupee
27. IT Information Technology
28. KPI Key Performance Indicator
29. Lol Letter of Intent
30. M&E Monitoring &Evaluation
31. MNSSBY Mukhyamantri Nischay Swayam Sahayata Bhatta Yojna
32. MOU Memorandum of Understanding
33. MP-LAD Members of Parliament Local Area Development
34. NITI National Institution for Transforming India
35. PAN Permanent Account Number
36. PBG Performance Bank Guarantee
Professional and Support staff provided by the firm! company and
Personnel!
37. assigned to perform service to execute an assignment and any
Resources
part thereof.
38. PMC Project Management Consultant
39. PMU Project Management Unit
Proposals submitted by bidders in response to the RFP issued by
40. Proposal Planning & Development Department for selection of
firm/company
Purchaser!
41. Planning & Development Department Government of Bihar
Authority
42. P&DD Planning and Development Department
43. QCBS Quality and Cost Based Selection
44. RFP RequestforProposal
45. SDG Sustainable Development Goal
Work to be performed by the firm! company pursuant to the
selection by Planning & Development Department and to the
46. Services contract to be signed by the parties in pursuance of any specific
assignment awarded to them by Planning & Development
Department, Bihar
47. SLA Service Level Agreement
48. TIN Tax Identification Number
49. WO/PO Work Order/ Purchase Order
Working days is defined as working days as per Government of
50. Working Days Bihar and working hours are defined as 09:30 hours till 18:00
hours 1ST
51. WPI Wholesale Price Index

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Important Dates & Information

- Department Name Planning & Development Department, Government of Bihar
1st Floor, Block-3, Annexe Building, Old Secretariat, Patna — 800015, Bihar;
Add ress& Phone Number
Phone No: 06 12-2509020
Engagement of Project management Consultant for Comprehensive
Name of Work Support in Research Scheme Evaluation and Monitoring and the
Establishment of a Data Laboratory and Promotion of Digital Solutions.
Project Duration 12 Months
Method of Selection QCBS 80:20
Tender Currency INR
Joint Venture/Consortium Not Allowed
Bid Document Fee
INR (5,000/-) + (GST @18%)
(Non-refundable)
INR 7,00,000/- (Rs Seven Lakhs Only)in the form of Bank Guarantee issued
Bid Security/EMD by an Indian Nationalized / Scheduled Bank or to be paid online on
htipJjr oc.2igpv.i
Deputy Director (DDO)
Bid Security/EMD in favour
Directorate of Economics & Statistics
of
Bihar Patna
Performance Bank 5% of the total contract value within 21 days from date of issuance of work
Guarantee (PBG) order
The tender is available and downloadable on e-Tendering website:
Portal for downloading
https://eproc2. bi ha r.gov.in
tender documents and
All subsequent changes to the bid document shall be published on the
proposal submission
above website.
E-mail Address for Pre-bid
[email protected]
and correspondence
19.07.2024 - 11.30 AM
Date & place of Pre bid Venue- Directorate of Economics & Statistics,
meeting 1st Floor, Block-3, Annexe Building, Old Secretariat
Bihar, Patna-800015.
Last Date & Time for
Receipt (Submission) of 05.08.2024 up to 5.00 PM
Bids
06.08.2024 - 11.00 AM
(https://eproc2.bihar.gov.in )
Date and Time of Opening . .
Venue- Directorate of Economics & Statistics,
Technical Bid
1st Floor, Block-3, Annexe Building, Old Secretariat
Bihar, Patna-800015
Date and Time of Technical
To be informed later
Presentation
Date and Time of Opening
To be informed later
Financial Bid
Bid Validity Period 180 days
Officer Inviting Bids Director, Directorate of Economics & Statistics Department, Bihar, Patna

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0
introducti

About Planning and Development Department

The Planning and Development Department is one of the key departments responsible for
formulating economic and social development plans and policies for the state. The department
oversees Bihar's development priorities and schemes across sectors like turnover, structure,
agriculture, irrigation, education, health, etc. It works on planning and allocation of funds and
resources across different departments and ensures its proper utilization.

Some key functions and responsibilities of the Planning and Development Department include:

• Preparing short-term and long-term plans for the development of the state
Conducting research and survey studies related to resources, socioeconomic conditions,
trends, etc. to feed into policy formulation
• Coordinating with central government institutions on planning and development matters
• Monitoring and evaluating the implementation of various policies, programs, and progress
across development sectors
• Mobilizing resources from central and state budgets, loans, and financial institutions to fund
development priorities
• Providing technical guidance and support to district and lower-level planning units

The Department deals with regional plan formulation based on socio-economic statistical data
gathered at the district as well as village/pa nchayat level. The importance of statistics for planning,
monitoring, and evaluation is now very well recognized and plays a crucial role in supporting
developmental policies and measuring the impact of government interventions. The statistical
system in Bihar is decentralized with the Directorate of Economics and Statistics as the key agency
for the collection, compilation, and dissemination of statistics. The Department has a Planning Board
that reviews annual plans and progress. It works closely with other line departments of the Bihar
government to discharge its functions related to state planning. The Planning Department also
coordinates with the centre, and the state agencies to implement schemes by monitoring funds'
utilization, progress, and impact. It regularly reviews performance to ensure effective public service
delivery.

1.1.1. Invitation for Selection of Project Management Consultant for Assistance in Scheme
Monitoring and Setting up of Data Lab and other Digiral Initiatives.
1.1.2. Planning & Development Department, Government of Bihar, invites responses ("Tenders")
to this Request for Proposal ("RFP") from reputed consulting firms ("Bidders") for the
provision of Services as described under, "Terms of Reference" of this RFP.
1.1.3. Any contract that may result from this Government procurement competition will be issued
initially for a period of 12 months.
1.1.4. The Purchaser reserves the right to (may), with concurrence of the bidder, extend the Term
for a period or periods of up to 01 year with a maximum of 02 such extensions on the same
terms and conditions, subject to the Purchaser's obligations at law.

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Tender No.: 01/2024-25

1.1.5. The bidder shall not be permitted to subcontract ari'/ of the services under this REP, except
for hiring and managing payroll of its deployed resources.
1.1.6. The date for the commencement of services is within 30 calendar days of contract signing
and the Bidder shall complete the deployment of the entire work force within 45 days of the
contract signing. In case of delay in complete deployment above 45 days, a penalty of INR
10,000/- per resource per month will be levied.
1.1.7. Proposals must be received not later than time, date and venue mentioned in the Eact
Sheet. Proposals that are received late WILL NOT be considered in this procurement process.

The department is looking to engage a Project Management Consultant (PMC) to get their extensive
support across various realms of operation, emphasizing continuous coordination throughout the
engagement. It includes aiding in core departmental functions such as annual plan and scheme
formulation, its monitoring, evaluation, data analysis, and lialsoning with governmental bodies like
NITI Ayog.

Eurthermore, the PMC will play a crucial role in Digital Transiormation and IT implementation for the
Department. A Data Lab for the Directorate of Economics and Statistics (DES) is required for
enhancing data-driven decision-making and policy formulation. Through advanced analytics and
interactive dashboards, the DES aims to derive valuable insights into socio-economic indicators,
program impacts, and support strategic planning. Additionally, the PMC will support other sub-
divisions of the Planning and Development Departments (P&DD) in development of software
applications/web portals, comprehensive dashboards, repori ing, analytics, bid process management,
and other technical support.

The initial deployment of resources by the PMC is indicated below, allowing for adjustments based
on the department's evolving needs. Overall, the PMC's mn;itifaceted support aims to enhance the
efficiency and effectiveness of the Planning and Development Department's endeavours,
contributing to the state's development objectives. Based on the expertise of the resources they will
be tagged full-time to corresponding divisions of the P&DD.

i) Team of experts supporting core functionalities of P&DD

Deployment
Role Number period in
months
Project Manager with expertise in Planning 1 12
Development Economist 1 12
Planning Expert 1 12
SDG Consultant 1 12
Policy/Scheme Evaluation Expert 1 12
Statistician 1 12
Data Analyst 2 12
Network and IT Infrastructure Specialist 1 12
Sub Total 9
These 9 members team will be deployed at the client location.

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ii) Team of experts supporting Data Lab establishment and Analytics

Number of resources Number of resources for

Role
for first 7 months subsequent 5 months
Technical Lead 1 1
Data Engineer 1 -
Al/ML Engineer 1 -
BI Developer 1 1
Visualization Expert 1 -
Data Scientist 1 1
DBA 1 1
Full Stack Developer 1 -
Sub Total 8 4
The development team members will primarily work remotely from their respective locations.
However, the vendor shall ensure that key personnel from the development team visit the client's
premises on an as-needed basis to attend meetings or perform any other tasks that require
physical presence.
The vendor shall be responsible for ensuring that the remote working arrangements do not
adversely impact the project progress, communication, or collaboration with the client. The
vendor shall bear all costs associated with the travel and accommodation expenses incurred by
their personnel during onsite visits, unless otherwise agreed upon in writing by the client

iii) Subject Matter Expert(s):Department may ask bidder to provide sectoral expert in the
domains of Agriculture, Infrastructure, Education, Health and Employment Generation etc on
as on when required basis. The rate applicable for that will be the rates discovered through
this RFP.

%1.

2.1.1. While every effort has been made to provide comprehensive and accurate background
information and requirements and specifications, Bidders must form their own conclusions
about the solution needed to meet the requirements. Bidders and recipients of this RFP
may wish to consult their own legal advisers in relation to this RFP.
2.1.2. All information supplied by Bidders may be treated as contractually binding on the Bidders,
on successful award of the assignment by the Purchaser on the basis of this RFP.
2.1.3. No commitment of any kind, contractual or otherwise shall exist unless and until a formal
written contract has been executed by or on behalf of the Purchaser. Any notification of
preferred Bidder status by the Purchaser shall not give rise to any enforceable rights by the
Bidder. The Purchaser may cancel this public procurement at any time prior to a formal
written contract being executed by or on behalf of the Purchaser.
2.1.4. This RFP supersedes and replaces any previous public documentation & communications,
and Bidders should place no reliance on such communications.

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2.2. Conflict of interest

2.2.1. A Bidder shall not have a conflict of interest that may affect the Selection Process or the
Solution delivery (the "Conflict of Interest"). Any Bidder found to have a Conflict of
Interest shall be disqualified. In the event of disqualification, the Purchaser shall forfeit
and appropriate the EMD, if available, as mutually agreed genuine pre-estimated
compensation and damages payable to the Purchaser for, inter alia, the time, cost and
effort of the Purchaser including consideration of such Bidder's Proposal, without
prejudice to any other right or remedy that maybe available to the Purchaser hereunder
or otherwise.
2.2.2. The Purchaser requires that the Selected Bidder provides solutions which at all times hold
the Purchaser's interest paramount, avoid confliots with other assignments or its own
interests, and act without any consideration for future work. The Selected Bidder shall not
accept or engage in any assignment that would be in conflict with its prior or current
obligations to other clients, or that may place it in a position of not being able to carry out
the assignment in the best interests of the Purchaser.
2.2.3. Without limiting the generality of the above, a Binder shall be deemed to have a Conflict
of Interest affecting the Selection Process, if:

a. the Bidder or Associates (or any constituent thereof) and any other Bidder or Associates
(or any constituent thereof) have common controlling shareholders or other ownership
interest; provided that this disqualification shall not apply in cases where the direct or
indirect shareholding or ownership interest of an Bidder, its Member or Associate (or any
shareholder thereof having a shareholding of more than 5 per cent of the paid up and
subscribed share capital of such Bidder, Member or Associate, as the case may be) in the
other Bidder, its Associate is less than 5% (five per cent) of the subscribed and paid up
equity share capital thereof. For the purposes of this Clause, indirect shareholding held
through one or more intermediate persons shall be computed as follows:
• where any intermediary controlled by a person through management control or
otherwise, the entire shareholding held by surh controlled intermediary in any other
person (the "Subject Person") shall be taicen into account for computing the
shareholding of such controlling person in the Subject Person; where a person does
not exercise control over an intermediary, which has shareholding in the Subject
Person, the computation of indirect shareholding of such person in the Subject Person
shall be undertaken on
• a proportionate basis; provided, however, that no such shareholding shall be reckoned
under this Sub-clause if the shareholding of such person in the intermediary is less
than 26% (twenty-six per cent) of the subscribed and paid-up equity shareholding of
such intermediary; or
• a constituent of such bidder is also a constituent of another bidder; or
• such bidder or its Associate receives or has received any direct or indirect subsidy or
grant from any other bidder or its associate; or
• such bidder has the same legal representative for purposes of this application as any
other bidder; or

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• such bidder has a relationship with another bidder, directly or through common third
parties, that puts them in a position to have access to each other's' information about,
or to influence the application of either or each of the other Bidder.

1.3. L di

2.3.1. The Purchaser will reject a proposal for award if it determines that the bidder
recommended for award, or any of its personnel, or its agents or, vendors and/or their
employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive,
coercive, or obstructive practices in competing for the contract in question;
2.3.2. For the purposes of this provision, the terms are set forth as follows:
• "Corrupt practice" is the offering, giving, receiving, or soliciting, directly or
indirectly, of anything of value to influence improperly the actions of another
party;
• "Fraudulent practice" is any act or omission, including a misrepresentation, that
knowingly or recklessly misleads, or attempts to mislead, a party to obtain a
financial or other benefit or to avoid an obligation;
• "Collusive Practice" is an arrangement between two or more parties designed to
achieve an improper purpose, including to influence improperly the actions of
another party;
• "Coercive Practice" is impairing or harming, or threaten to impair or harm, directly
or indirectly, any party or the property of the party to influence improperly the
actions of a party;
• "Obstructive Practices" is deliberately destroying, falsifying, altering, or concealing
of evidence material to the investigation or making false statements to The
Purchaser in order to materially impede an investigation into allegations of a
corrupt, fraudulent, collusive or coercive practice; and or threaten, harassing, or
intimidating any party to prevent it from disclosing its knowledge of matters
relevant to the investigation or from pursuing the investigation.

2.4. nt

2.4.1. Bidders are advised to study all instructions, forms, terms, requirements and other
information in the RFP documents carefully. Submission of the bid shall be deemed to
have been done after careful study and examination of the RFP document with full
understanding of its implications.
2.4.2. Failure to comply with the requirements of this paragraph may render the Proposal
non-compliant and the Proposal may be rejected. Bidders must:
• Include all documentation specified in this RFP;
• Follow the format of this REP and respond to each element in the order as set out
in this RFP
• Comply with all requirements as set out within this REP.

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2.5.1. The Bidder's Proposal must remain valid for at least 180 days after the Proposal
submission deadline. A bid valid for a shorter period shall be rejected by the Purchaser
as non- responsive bid.
2.5.2. In exceptional circumstances, prior to the expiration of the bid validity period, the
Purchaser may request bidders to extend the period of validity of their Bids. The EMD
shall also be extended for a corresponding period. A bidder may refuse the request
without forfeiting its bid security i.e., EMD. A bidder granting the request shall not be
required or permitted to modify its bid. The request and the responses shall be made
in writing.
2.5.3. If it is established that any Key Expert nominated in the Bidder's Proposal was included
in the Proposal without his/her confirmation, such Proposal shall be disqualified and
rejected for further evaluation.
2.5.4. The Bidder cannot change more than three resources as submitted in response to the
bid, except in case of resignation, medical inapacity or death, reasons beyond the
control of Bidder or for reasons to the satisfaction of the Purchaser, for the entire
project period unless there is written approval of the Purchaser. For any change
request of resource, the substitute has to be an individual with similar / better
experience & qualifications and accepted in writing by The Purchaser.
2.5.5. If the client finds that any of the personnel have 1) committed serious misconduct, or
have been charged with having committed a criminal action, or 2) have reasonably
caused to be dissatisfied with the performance of any of the personnel, then the
Project Management Consultant shall, at the Client's written request specifying the
grounds thereof, provide as a replacement a person with qualifications and experience
acceptable to the client.

L
2.6.

2.6.1. The Purchaser will make its best effort to complete the processing within the
proposal's validity period. However, should the need arise, The Purchaser may request,
in writing, all Bidders who submitted Proposals prior to the submission deadline to
extend the Proposal's validity.
2.6.2. If the Bidder agrees to extend the validity of its Proposal, it shall be done without any
change in the original Proposal arid with the confirmation of the availability of the Key
Experts.
2.6.3. The Bidder has the right to refuse to extend the validity of its Proposal in which case
such Proposal will not be further evaluated.

2.7. Cc-r1

2.7.1. From the time the Proposals are opened to the time the Contract is awarded, the
Bidder should not contact The Purchaser on any matter related to its Technical and/or

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Financial Proposal. Information relating to the evaluation of Proposals and award

recommendations shall not be disclosed to the Bidders who submitted the Proposals
or to any other party not officia fly concerned with the process, until the publication of
the Contract award information.
2.7.2. Any attempt by shortlisted Bidders or anyone on behalf of the Bidder to influence
improperly the Client in the evaluation of the Proposals or Contract award decisions
may result in the rejection of its Proposal
2.7.3. Notwithstanding the above provisions, from the time of the Proposals, opening to the
time of Contract award publication, if a Bidder wishes to contact The Purchaser on any
matter related to the selection process, it should do so only in writing.

28. Amei "1;

2.8.1. At any time prior to the deadline for submission of Proposal, subsequent to the pre
offer meet, the Purchaser may, for any reason, whether at its own initiative or in
response to clarifications requested by a Bidder, modify the "RFP" document by the
issuance of Addendum! Amendment and posting it on the Official Website. In order to
afford the Bidders a reasonable time for taking an amendment into account, or for any
other reason, the Purchaser may, in its sole discretion, extend the Proposal Due Date.

2.9.1. The Contract shall be governed by and interpreted in accordance with the laws of the
Bihar State! the Country (India) and under the jurisdiction of Patna Court.

Force Maieu

2.10.1. Definition of Force Majeure

"Force Majeure" shall mean any event beyond the reasonable control of the Purchaser
or of the Supplier, as the case may be, and which is unavoidable notwithstanding the
reasonable care of the party affected.

2.10.2. Force Majeure events

A Force Majeure shall include, without limitation, the following:
war, hostilities, or warlike operations (whether a state of war be declared or not),
invasion, act of foreign enemy, and civil war; strike, sabotage, lockout, embargo,
import restriction, port congestion, lack of usual means of public transportation and
communication, industrial dispute, shipwreck, shortage or restriction of power supply,
epidemics, quarantine, and plague; earthquake, landslide, volcanic activity, fire, flood
or inundation, tidal wave, typhoon or cyclone, hurricane, storm, lightning, or other
inclement weather condition, nuclear and pressure waves, or other natural or physical
disaster;

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If either party is prevented, hindered, or delayed from or in performing any of its

obligations under the Contract by an event of Force Majeure, then it shall notify
the other in writing of the occurrence of such event and the circumstances of the
event of Force Majeure within fourteen 14) days after the occurrence of such
event.
2.10.2.1. The party who has given such notice shall be excused from the performance
or punctual performance of its obligatioo under the Contract for so long as the
relevant event of Force Majeure continues and to the extent that such party's
performance is prevented, hindered, or delayed. The time for achieving Final
Acceptance shall be extended.
2.10.2.2. The party or parties affected by the event of Force Majeure shall use
reasonable efforts to mitigate the effect of the event of Force Majeure upon its
or their performance of the Contract and to fulfil its or their obligations under
the Contract, but without prejudice to either party's right to terminate the
Contract under this Clause.
2.10.2.3. No delay or non-performance by eirner party to this Contract caused by the
occurrence of any event of Force Majeure shall:
o constitute a default or breach of the Contract;
o give rise to any claim for damages or additional cost or expense occasioned
by the delay or non-performance,
if, and to the extent that, such delay or non-performance is caused by the
occurrence of an event of Force Majeure.
2.10.2.4. If the performance of the Contract is substantially prevented, hindered, or
delayed for a single period of more than sixty (60) days on account of one or
more events of Force Majeure during the time period covered by the Contract,
the parties will attempt to develop a mutually satisfactory solution, failing which,
either party may terminate the Contract by giving a notice to the other.
2.10.2.5. In the event of termination pursuanr to Clause 2.13, the cessation of rights
and obligations of the Purchaser and the Supplier shall be as specified in the
clause titled Termination.
2.10.2.6. Notwithstanding Clause 2.10.2.4., Force Majeure shall not apply to any
obligation of the Purchaser to make oayments to the Supplier under this
Contract.

2.11.1. Termination for Default

2.11.1.1. The Purchaser may, without prejudice to any other remedy for breach of
contract, by a written notice of default of at least 30 days sent to the selected
bidder, terminate the contract in whole or in part provided a cure period of not
less than 30 days is given to the selected bidder to rectify the breach.
2.11.1.2. If the selected bidder fails to deliver any or all quantities of the service
within the time period specified in the coitract, or any extension thereof granted
by The Purchaser; or;

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Tender No.: 01/2024-25

2.11.1.3. If the selected bidder fails to per1orrn any other obligation under the
contract within the specified period of delivery of service or any extension
granted thereof; or;
2.11.1.4. If the selected bidder, in the judgment of the Purchaser, is found to be
engaged in corrupt, fraudulent, collusive, or coercive practices in competing for
or in executing the contract, or;
2.11.1.5. If the selected bidder commits breach of any condition of the contract; or;
2.11.1.6. If The Purchaser terminates the contract in whole or in part, amount of PBG
may be forfeited. The decision of the Purchaser will be final and conclusive in this
regard.

2.11.2. Termination for Insolvency

2.11.2.1. The Purchaser may at any time terminate the Contract by giving a written
notice of at least 30 days to the selected bidder, if the selected bidder becomes
bankrupt or otherwise insolvent. In such event, termination will be without
compensation to the selected bidder, provided that such termination will not
prejudice or affect any right of action or remedy that has accrued or will accrue
thereafter to The Purchaser.

2.11.3. Termination for Convenience

2.11.3.1. The Purchaser, by a written notice of at least 30 days sent to the selected
bidder, may terminate the Contract, in whole or in part, at any time for its
convenience. The Notice of termination shall specify that termination is for The
Purchaser's convenience, the extent to which performance of the selected bidder
under the Contract is terminated, and the date upon which such termination
becomes effective.
2.11.3.2. In such case, The Purchaser will pay for all the pending invoices as well as
the work done till that date by the Bidder.
2.11.3.3. In addition to above clause, The Purchaser will compensate the Selected
Bidder with 30 days of Fee (Remunerations).
2.11.3.4. Depending on merits of the case the selected bidder may be appropriately
compensated on mutually agreed terms for the loss incurred by the contract if
any due to such termination.
2.11.3.5. Limitation of Liability- In no event shall either party be liable for
consequential, incidental, indirect, or punitive loss, damage or expenses
(including lost profits). The selected bidder shall not be liable to the other
hereunder or in relation hereto (whether in contract, tort, strict liability or
otherwise) for more than the value of the fees to be paid (including any amounts
invoiced but not yet paid) under this Agreement.

2.11.4. Termination by The Purchaser

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Tender No.: O1/2O2425

2.11.4.1. The Purchaser may at any time terminate the Contract by giving at least
thirty (30) days written notice of termination to the Bidder, such notice to be
given after the occurrence of any of the events, terminate this Agreement if:
The Selected Bidder fails to remedy any breach hereof or any failure in
the performance of its obligations hereunder, as specified in a notice of
suspension, within thirty(30)days of receipt of such notice of suspension
or within such further period as the Purchaser may have subsequently
granted in writing;
• The Selected Bidder becomes insolvent or bankrupt or enters into any
agreement with its creditors for relief of debt or take advantage of any
law for the benefit of debtors or goes into liquidation or receivership
whether compulsory or voluntary;
• The Selected Bidder fails to comply with any final decision reached as a
result of arbitration proceedings.
• The Selected Bidder submits to the Purchaser a statement which has a
material effect on the rights, obhgations or interests of the Purchaser and
which the Selected Bidder knows to be false;
• Any document, information, data or statement submitted by the
Selected Bidder in its Proposals, based on which the Selected Bidder was
considered eligible or successful, is found to be false, incorrect or
misleading; or
As the result of Force Majeure, the Selected Bidder is unable to perform
a material portion of the Services for a period of not less than sixty (60)
days
If the Govt. of Bihar would like to terminate the contract for reasons not
attributable to the Selected Bidder's performance, it will need to clear all
invoices for the Selected Bidder services up to the date of their notice
along with 1 month pro-rata fee out of the project fee for total project
duration.
• If the Govt of Bihar would like co terminate the contract for reasons
attributable related to the Sele.ced Bidder, the government will give a
rectification notice for 3 months to the Selecteci Bidder in writing with
specific observations and instructions.

2.11.5. Termination by Selected Bidder

2.11.5.1. The Selected Bidder may, by not less than two (02) months written notice to
the Purchaser, such notice to be given after the occurrence of any of the events,
terminate this Agreement if:
• The Purchaser is in material breach of its obligations pursuant to this
Agreement and has not remedied the same within thirty (30) days (or
such longer period as the Selected Bidder may have subsequently agreed
in writing) following the receipt oy the Purchaser of the Selected Bidder's
notice specifying such breach;
• If there are more than 2 unpaic nvoices and Purchaser fails to remedy
the same within 45 days of the suoroission of the last unpaid invoice.

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Tender No.: 01/2024-25

• As the result of Force Majeure, the Selected Bidder is unable to perform

a material portion of the Services for a period of not less than sixty (60)
days; or
• The Purchaser fails to comply with any final decision reached as a result
of arbitration.

2.11.6. Payment upon Termination

2.11.6.1. Upon termination of this Agreement all pending payments due till the date
of the termination of the contract will be made by Purchaser to the Selected
Bidder within 30 days of the contract termination.

2i2. Suspension

2.12.1. The Purchaser may, by written notice of suspension to the Selected Bidder, without
any obligation (financial or otherwise) suspend all the payments to the Selected Bidder
here under if the Selected Bidder shall be in breach of this Agreement or shall fail to
perform any of its obligations under this Agreement, including the carrying out of the
Services; provided that such notice of suspension
• Shall specify the nature of the breach or failure, and
• Shall provide an opportunity to the Selected Bidder to remedy such breach or
failure within a period not exceeding thirty (30) days after receipt by the
Selected Bidder of such notice of suspension.

2i3. Cessati ins

2.13.1. Upon termination of this Agreement or upon expiration of this Agreement, all rights
and obligations of the Parties hereunder shall cease, except
Such rights and obligations as may have accrued on the date of termination or
expiration,
The obligation of confidentiality set forth in RFP.

111

2.14.1. Upon termination of this Agreement by notice of either Party to the other the Selected
Bidder shall, immediately upon dispatch or receipt of such notice, take all necessary
steps to bring the Services to a close in a prompt and orderly manner and shall make
every reasonable effort to keep expenditures for this purpose to a minimum.

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2.1%

2.15.1. Amicable Settlement: The parties shall use their best efforts to settle amicably all
disputes arising out of or in connection with this Agreement or the interpretation
thereof. In the event a dispute, differences or claim arises in connection with the
interpretation or implementation of this agreement, the aggrieved party shall issue a
written notice setting out the Dispute/differences or claim to the other party, parties
shall first attempt to resolve such dispute through mutual consultation. If the dispute is
not resolved as aforesaid within 15 days from tee date of receipt of written notice, the
matter will be referred to Purchaser, who will take decision within 30 days after such
reference. If the dispute is still not resolved the matter will be referred for Arbitration.

2.16.1. In case the dispute is not resolved, any party nay issue a notice of reference, invoking
resolution of disputes through arbitration in accordance with the provisions of the
Arbitration Conciliation Act, 1996. The arbitrai proceedings shall be conducted by a
sole arbitrator that may be appointed with the consent of Parties to such dispute. If
there is no agreement among the parties to the identity or appointment of such sole
arbitrator within 30 days of issue of notice of reference, then the arbitral proceedings
will be conducted by a panel of three arbitruors, one arbitrator to be appointed by
The Purchaser and other appointed by Selected Bidder and the third arbitrator to be
mutually appointed by the other two arbitrators in accordance with provisions of
Arbitration and Conciliation Act, 1996. Arbitration proceedings shall be conducted in
and the award shall be made in English language. Arbitration proceedings shall be
conducted at Patna and following are agreed.
2.16.2. The arbitration award shall be final and binding on the Parties, and the Parties agree to
be bound thereby and to act accordingly.
2.16.3. The arbitrator may award to the Party that substantially prevails on merit, its costs and
reasonable expenses (including reasonable feec for counsel).
2.16.4. When any dispute is under arbitration, except for matters under dispute, the Parties
shall continue to exercise their remaining respective rights arid fulfil their remaining
respective obligations under this Agreement.

2.17.1. Except as provided under clause 'Force MajeLe," if the selected bidder fails to deliver
Services within the period specified in the Contract, The Purchaser may without
prejudice to all its other remedies under the Contract, deduct from the Contract Price,
as liquidated damages, a sum as specified as ii this document for delay until actual
delivery, up to a maximum deduction of the percentage specified in the bidding

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document and! or contract. Once the maximum is reached, The Purchaser may
terminate the Contract pursuant to clause "Termination."
2.17.2. In addition to penalties mentioned, any written instruction by The Purchaser not being
complied to by the bidder and amounting to gross misconduct shall also amount to
penalty and an appropriate deduction may be charged from the related invoice (of that
quarter) as per the discretion of The Purchaser.
2.17.3. The time specified for delivery in the tender form shall be deemed to be the essence of
the contract and the selected bidder shall arrange services within the specified period.
2.17.4. Delivery period may be extended with or without liquidated damages, if the delay in
the supply of service is on account of hindrances beyond the control of the selected
bidder.
2.17.5. The selected bidder shall request in writing to The Purchaser giving reasons for
extending the delivery period of service, if he finds himself unable to complete the
supply of service within the stipulated delivery period. This request shall be submitted
as soon as a hindrance in delivery of service occurs or within 15 days from such
occurrence but before expiry of stipulated period of delivery of service after which
such request shall not be entertained
2.17.6. The Purchaser shall examine the justification of causes of hindrance in the delivery of
service and the period of delay occurred due to that and grants extension with or
without liquidated damages.
2.17.7. If The Purchaser agrees to extend the delivery period! schedule, an amendment to the
contract with suitable denial clauses and with or without liquidated damages, as the
case may be, shall be issued. The amendment letter shall mention that no extra price
or additional cost for any reason, whatsoever beyond the contracted cost shall be paid
for the delayed supply of service.
2.17.8. It shall be at the discretion of the Purchaser to accept or not to accept the supply of
services rendered by the Selected Bidder after the expiry of the stipulated delivery
period, if no formal extension in delivery period has been applied and granted. The
Purchaser shall have right to cancel the contract with respect to undelivered service.
2.17.9. If The Purchaser is in need of the service rendered after expiry of the stipulated
delivery period, it may accept the services and issue a letter of extension in delivery
period.

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I Objectives ef setting up Project Mrae nent Corsuitant (PMC)

The Department intends to hire the services of an agency to provide program management, capacity
building services, assistance in software/web portal development, monitoring of Service Level
Agreements (SLAs), assistance in bid process management and data analytics support to the
Department. The broad objectives of the services would be to provide strategic, implementation and
monitoring support in multiple work areas of the department focussed towards

• Enhancing the analytical capabilities of the Department

• Enhancing data driven decision making capabilities of the Department
• Implementing multiple IT intervention to enhance work efficiency and effectiveness of the
department

2 Scou rj

The PMC/PMU shall be responsible for providing support to the Department and to its divisions
(Bihar State Planning Board, Directorate of Economics and Statistics, Directorate of Evaluation, Local
Area Engineering Organization, Bihar Local Area Development Agency (BLADA), Bihar Aapda
Punarvas & Punarnirman Society (BAPEPS), Bihar Mausam Seva Kendra and others) on their multiple
areas of work. Coordination and support shall be one of the most important and continuous activity
throughout the duration of the engagement. The scope of work shall include but not be limited to
the following:

1. Support to Planning and Development Department in core areas of work

a. Support the department in development of plans, sub plans, strategies, policies and
guidelines (long term, medium term, short term) and review of the same.
b. Assist in deriving insights through data analysis & synthesis using statistical modelling,
trend analysis, comparative analysis, forecasting along with concise and comprehensive
presentation.
c. Support in liaisoning with other departments for data gathering and monitoring like
GSDP, WPI, CPI, agronomy, demographic data and others.
d. Assist in information dissemination to public to increase awareness and knowledge.
e. Support in conducting periodic review of departmental achievement against the target as
per plan.
f. Support inter-agency cooperation with other multilateral and bilateral development
orga nizations.
g. Help in research, development and implementation of plans to shape the development of
communities, regions, urban and rural areas.
h. Support in evaluation of existing policies/framework/strategy/schemes and propose
improvement to address emerging challenges and opportunities.
i. Guidance in survey design, monitoring, and analysis.
j. Defining indicators, aligning departmental schemes with SDGs and crafting Bihar's SDG
vision, along with developing action plans, preparing reports, facilitating training, liaising
with departments and NITI Aayog, and conducting gap analysis to drive progress.

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0
k. Business Process Re-engineering for the Department and its divisions.
I. Assist department in organising workshop, seminar etc.

2. Monitor the Implementation of MNSSBY Project

Planning and Development department is the nodal department responsible to execute the
"Mukhyamantri Nishchay Swayam Sahayata Bhatta Yojana (MNSSBY)" under "Arthik Hal Yovaon
Ko Bal" of "Saat Nishchay" program. PMC/PMU will be responsible to assist department in
following activities related to M NSSBY implementation:
a. Provide assistance in monitoring of scheme progress
b. Coordination with implementing agencies for smooth execution of scheme
c. Periodic review of progress in terms of schedule and milestones
d. Assist in resolving issues identified during project implementation
e. To provide feedback on strategies adopted by the agency so that they are in alignment
with the Department's objectives
f. Organizing periodic reviews of the service level adherence for implementation as per the
defined SLA
g. Analysis of KPI (Key Performance Indicator) trends to identify gaps and bottlenecks.

3. Provide monitoring support on other schemes run by department

a. Assist department in setting up proper monitoring mechanism for schemes such as Local
Area Development Scheme (MP-LAD, MMKVY and other schemes).
b. Assist in procurement of IT platform for progress monitoring of projects under these
schemes through bid process management

4. Enhancement of Reporting and Analytics Capabilities:

a. Establish a comprehensive Data Lab for Directorate of Economics and Statistics which would
include:
• Requirement Gathering: Engaging with stakeholders through workshops, interviews,
and surveys to gather detailed requirements for data collection, analysis, and
reporting. Efficiently collect data from diverse sources like field surveys,
administrative records, census data, state departments and others.
• Data Collation and Standardization: Data Collation and Standardization: Establish a
network of data collection points and processes to ensure regular updates to gather
all relevant data effectively. Collate data from multiple departments into a
centralized, unified dataset by integrating information from disparate systems and
ensuring accurate logging and storage. Utilize advanced techniques to automate
data collation, AI/ML for data assessment, to improve accuracy, and enhance
efficiency. Standardize data formats and structures for consistency and
interoperability, developing common definitions and standardized entry templates.
Implement Al-driven methodology for real-time data validation and anomaly
detection to maintain dataquality
• Data Platform: Develop and maintain a robust data platform that can store large
volumes of data securely, facilitating easy retrieval and analysis on the infrastructure
and tools provided by the department. This platform should support scalable

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0
storage solutions, secure data access, and efficient data processing capabilities.
Integrate advanced analytics, machine learning (ML), and artificial intelligence (Al)
capabilities to enable predictive analytics, anomaly detection, and automated data
processing.
Analytics and Statistical Solutions: Build and implement advanced analytics and
statistical models to generate insights and support decision-making processes. This
involves applying machine learning techniques to understand relationships between
variables and predict future trends, employing unsupervised! supervised learning for.
identifying patterns and anomalies, and using ensemble models for predictive
analytics to allow more accurate forecasting of economic and social trends.
Additionally, develop time series forecasting using traditional and transformer based
models to anticipate future outcomes based on historical data, thereby informing
policy decisions and resource allocation. Integrate these models into interactive
dashboards and visualizations to provide stakeholders with real-time access to data-
driven insights with prescriptive analytics. Furthermore, create models for socio-
economic indicators, trend analysis, and impact assessment of various government
schemes, as well as calculate various economic and social indices to support
comprehensive analysis. By following this structured approach, the analytics and
statistical solutions will be robust, comprehensive, and highly beneficial for strategic
decision-making.
Dashboard Development: Create interactive dashboards that provide real-time
access to key performance indicators and other critical data for stakeholders. Ensure
these dashboards are user-friendly and customizable, allowing users to filter and
view data according to their needs, such as district-wise performance, scheme-wise
progress, and demographic analysis.
• Training and capacity building: Conduct regular training sessions for officials and
staff to ensure effective use of data analytics tools and techniques. Provide hands-
on workshops, online training, and continuous support to build data literacy and
analytical skills among department personnel.
• Monitoring and Evaluation: Develop a framework for continuous monitoring and
evaluation of data to assess the effectiveness of programs and make necessary
adjustments. This includes setting up key performance indicators, regular reporting
schedules, and feedback mechanisms to ensure that the data lab's outputs are
aligned with the planning department's objectives and help in policy refinement.
Utilize AI/ML algorithms for predictive monitoring to foresee potential issues and
proactively address them. Implement reinforcement learning models to
continuously learn from new data, improving the accuracy and relevance of
evaluations over time. Leverage Al-powered tools to enhance the feedback
mechanisms, ensuring timely and actionable insights for stakeholders.
• Support and Maintenance: Provide ongoing support and maintenance for the data
lab infrastructure, ensuring it remains operational and up-to-date with the latest
technology and security protocols. This includes troubleshooting issues, performing
regular system updates, and ensuring data integrity and accessibility.

b. Evaluate additional data analytics needs across other functional divisions of the Department.
Assess current reporting and analytical capabilities.

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0
• Recommend and facilitate the adoption of advanced methodologies leveraging
cutting-edge technologies, such as big data analytics, real-time monitoring, and Al-
driven solutions.
• Identify immediate opportunities for generating additional insights from existing
databases and datasets through comprehensive reports and analyses utilizing
innovative tools and techniques.
• Analyse evolving data requirements to stay ahead of emerging trends and
mandates.

c. Use data mining, machine learning, and deep learning methodologies to integrate insights
and optimize decision-making processes. Ensure seamless integration with other platforms
to enhance the effectiveness of planning and decision-making. Develop and implement
statistical models and Al algorithms to improve forecasting and strategic planning. Offer
assistance in formulating strategies to bolster the planning apparatus at both headquarters
and district levels, leveraging these advanced methodologies. This comprehensive approach
includes seamless integration with other platforms to optimize decision-making processes,
thereby enhancing overall planning and strategic capabilities.

5. Assist in bid process management:

Bid Process Management for selection of the agencies related to IT, quality control, survey and other
services as per the scope of work including:

a. Preparation of Request for Proposal (RFP) for selection of agency covering Scope of Work,
Tender evaluation criteria & selection process, contractual terms and conditions, service
levels agreements (SLAs), payment terms, etc.
b. Support in pre-bid meetings and providing clarification for queries submitted by the bidders.
c. To facilitate bid opening and assist in the evaluation of bids submitted by the bidders
d. To assist in contract management. The contract agreement with the agency should address
the following at the minimum:
• Responsibilities of the Department
• Responsibilities and Services to be provided by the agency in the implementation
and management of the Project
• Expected Service Levels of the Project and post-implementation performance
measures
• Implementation timelines
• Acceptance procedure
• Change Management Procedures
• Payment Terms & other Conditions

33 Payment rrrs

• For activities mentioned under "Scope of Work", a monthly invoice will be generated and
submitted within 20 days from the last working day of the last month along with a Monthly
Status Report covering a snapshot of activities undertaken for the quarter, to the Planning &
Development Department, by the Project Management Consultant (PMC). If no objection in

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Tender No.: 01/2024-25

terms of performance, deliverable or invoice value is raised, within 15 days from the invoice
date by the Planning & Development Department, the invoice and! or the deliverables will
be deemed accepted by the Planning & Development Department.
• All the payments shall be made in Indian National Rupee (INR) and shall be subject to
applicable taxes, if any.
• Project Duration: Any contract that may result from this Government procurement
competition will be issued for a period of 12 months.
• The Purchaser may, with concurrence of the bidder, extend the Term for a period or periods
of up to 01 (one) year with a maximum of 02 (two) such extensions on the same terms and
conditions, subject to the Purchaser's obligations at law.
• Upon extension (if any) of the contract, the fee shall be escalated @ 5% P.A. For illustration
purposes, if the successful bidder's financial quote (annually) is INR 100/- and the contract is
signed on 1-April-2024, it shall get INR 100/- P.A. for a period from 1-April-2024 to 31-
March-2025. Thereafter, it shall get lNR 105/- P.A. for a period from 1-April-2025 to 31-
March-2026(i.e., lNR 100 + INR 100 X 5%) and INR 110.25/- P.A. for a period from 1-April-
2026 to 31-March 2027 (i.e., INR 105 + lNR 105 X 5%) and so on.

The annual fee escalation will also be applicable to any additional resource(s) that the purchaser
may require as described under the section "Criteria for Evaluation".

peron qr f Pianning and Deveiopment

• Provide fully furnished office space for team members

• Department will procure of software licenses/tools etc. required for generating dashboards
and doing analytical modelling. The cost of this infrastructure is not included in the bidding
cost
• Provisioning of complete infrastructure in data centre/cloud for this project.
• The data sets required for analytics lies with multiple departments, bidder is required to put
efforts to collate all the data. Department however, will provide all support to ensure that
other departments/stakeholders are making available the requisite data in digital format
within reasonable time.

• Bidders should submit their responses as per the formats given in this RFP which is to be
uploaded on the website http:i/gpoc2bihar.gov.in
• Please note that prices should not be indicated in the technical proposal but should only be
indicated in the financial proposal.
• The submission of bid is to be made through httpgJeproc2bihar.gov.in
• All the pages of the Proposal must be sequentially numbered and must contain the list of
contents with page numbers. Any deficiency in the documentation may result in the
rejection of the Bidder's Proposal.
• The Proposal shall contain no interlineations or overwriting, except as necessary to correct
errors made by the Bidder itself. Any such corrections must be initialled by the authorised
signatory of the Bidder.

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Tender No.: 01/2024-25

-Mid Conference

a. Purchaser shall hold a pre-bid meeting with the prospective Bidders as per information given
in the Fact Sheet above.
b. The Bidders will have to ensure that their queries for pre-bid meeting should reach the point
of contact (Nodal Officer) through email only as mentioned in the fact sheet.
c. The e-mail should necessarily have subject as per the following nomenclature:
"Pre-bid Query — RFP Planning & Development Department**{Company's Name}"
d. The queries should necessarily be submitted in the following format in both PDF and
Editable MS-Word! Excel File Format:

1.

2.

3.

e. Purchaser shall not be responsible for ensuring that the Bidders' queries have been received
by them. Any requests for clarifications post the indicated date and time may not be
entertained by the Purchaser.

4.1.1. Pre-bid Queries and Corrigendum

a. The Nodal Officer notified by the Purchaser will endeavour to provide timely
response to all queries. However, Purchaser makes no representation or warranty
as to the completeness or accuracy of any response made in good faith, nor does
Purchaser undertake to answer all the queries that have been posed by the
Bidders.
b. At any time prior to the last date for receipt of bids, Purchaser may, for any reason,
whether at its own initiative or in response to a clarification requested by a
prospective Bidder, modify the RFP Document by a corrigendum.
c. The corrigendum (if any) & clarifications to the queries from all Bidders will be
posted on the https://eproc2.bihar.gov.in and emailed to all participants of the
pre-bid conference.
d. Any such corrigendum shall be deemed to be incorporated into this RFP.
e. In order to provide prospective Bidders reasonable time for taking the
corrigendum into account, the Purchaser may, at its discretion, extend the last
date for the receipt of Proposals.
f. The purchaser may provide additional information to bidders, ensuring that all
bidders receive the same information.

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Tender No.: 01/2024-25

4.2.1. Purchaser may terminate the RFP process at any time and without assigning any
reason. Purchaser makes no commitments, express or implied, that this process will
result in a business transaction with anyone.
4.2.2. This RFP does not constitute an offer by the Purchaser. The Bidder's participation in
this process may result Purchaser selecting the Bidder to engage towards execution of
the subsequent contract.

4.3.1. The Bidder will download the RFP document(s) from the website
https://eproc2.bihar.gov.in . The bid fee of should be submitted online. The RFP
document fee must be submitted with proposal. Proposals received without or with
inadequate RFP document fees shall be rejected.

4.4.1. The bidder will have to pay a one-time Tender Processing Fee online. The RFP
document fee must be submitted with proposal. Proposals received without or with
inadequate RFP document fees shall be rejected.
4.4.2. This fee is mandatory to be paid through online mode i.e., Internet payment gateway
(Credit! Debit Card), Net banking, NEFT/RTGS.

4.5.1. Bidders shall submit an EMD of INR 7,00,000/- (INR Seven Lakhs) only, in the form of
Bank Guarantee issued by an Indian Nationalized / Scheduled Bank or to be paid online
on https://eproc2.bihar.gov.in

4.5.2. EMD of all unsuccessful Bidders would be refunded by the Purchaser within 2 months
of the Bidder being notified as being unsuccessful. The EMD, for the amount
mentioned above, of successful Bidder would be returned upon submission of
Performance Bank Guarantee.

4.5.3. The EMD amount is interest free and will be refundable to the unsuccessful Bidders
without any accrued interest on it.

4.5.4. Proposals not accompanying the EMD or containing EMD with infirmity (ies) (relating
to the amount or validity period etc.), mentioned above, shall be summarily rejected.
4.5.5. The [MD may be forfeited in the event of:

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• A Bidder withdrawing its bid during the period of bid validity

• A successful Bidder fails to sign the subsequent contract in accordance with this
RFP
• The Bidder being found to have indulged in any suppression of facts, furnishing of
fraudulent statement, misconduct, or other dishonest or other ethically improper
activity, in relation to this RFP
• A Proposal contains deviations (except when provided in conformity with the RFP)
conditional offers and partial offers.

t6. Performance Bank Guarantee

4.6.1. Within 21 days from the date of Letter of Invitation (LOl) from The Purchaser, the
successful Bidder shall furnish the Performance Bank Guarantee (PBG) of an amount
equal to 5% of its Financial Proposal, by way of DD/ Performance Bank Guarantee
issued by one of the Nationalized! Scheduled Banks in India for the due performance
of the Assignment. The Performance Bank Guarantee shall be for valid for the initial
period of 15 months and has to be extended accordingly for extension of project, if
a ny.
4.6.2. The PBG submitted will be for 15 months. However, in case of extension of project,
above performance guarantee will have to be renewed for the extended period of the
project.
4.6.3. Refund of PBG: The PBG shall be refunded within six months from the date of
successful completion of the assignment.
4.6.4. Forfeiture of PBG: PBG shall be forfeited in the following cases:
• When any terms and condition of the contract is breached.
• When the selected Bidder fails to commence the services or fails to provide
deliverables after partially executing the purchase/work order
• The Resources must follow the working hours, working days and Holidays of
Government of Bihar. However, resources shall be available on a holiday if so, is
required by The Purchaser. No extra payments will be made for working on
extended hours/Saturdays/Sundays/Holidays to meet the committed/required
time schedules.
4.6.5. Format of Performance Bank Guarantee (PBG) and Agreement: These will be shared at
the time of issuance of LOl.

Lri,rau

4.7.1. The Bidder shall be responsible for all costs incurred in connection with participation in
the RFP process, including, but not limited to, costs incurred in conduct of informative
and other diligence activities, participation in meetings/discussions/presentations,
preparation of proposal, in providing any additional information required by Purchaser
to facilitate the evaluation process, and in negotiating a definitive contract or all such
activities related to the bid process.
4.7.2. Purchaser will in no event be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process.
4.7.3. Proposal should be accompanied by an appropriate board resolution or power of
attorney in the name of an authorised signatory of the Bidder stating that he is

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authorised to execute documents and to undertake any activity associated with the
Bidder's Proposal.
4.7.4. The Proposal should be filled by the Bidder in English language only. If any supporting
documents submitted are in any language other than English, translation of the same
in English language is to be duly attested by the Bidders. For purposes of Proposal
evaluation, the English translation shall govern.

Suio of Propo5

4.8.1. Proposals, in its complete form in all respects as specified in the RFP, must be
submitted online before the end time.
4.8.2. Bids received after the due date and the specified time (including the extended period
if any) for any reason whatsoever, shall not be entertained and shall be returned
unopened.
4.8.3. The bids submitted by telex/telegram/fax/e-mail etc. shall not be considered. No
correspondence will be entertained on this matter.
4.8.4. The Purchaser shall not be responsible for any postal delay or non-receipt/ non-
delivery of the documents. No further correspondence on the subject will be
entertained.
4.8.5. The Purchaser reserves the right to modify and amend any of the above-stipulated
conditions/criteria depending upon project priorities vis-à-vis urgent commitments.

Nu he uploaded document

4.9.1. The bidder shall ensure that the document uploaded on the e-procurement portal is
clearly visible and downloadable.
4.9.2. The bidder shall ensure that the documents uploaded are correctly numbered so that
any specific document can be easily and quickly found using the appropriate
serial/page no. All documents shall only be uploaded in the formats mentioned here:
PDF, MS Office, Compatibility Mode, and JPEG Format. The unsuccessful opening or
download ability of documents which are uploaded in any format other than those
mentioned above shall not be entitled for any claim whatsoever.
4.9.3. No claims shall be entertained owing to issues of internet connectivity. The bidders are
advised to upload the bid online well in advance of the deadline to avoid difficulties.

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5.1.1. Evaluation Process

a. The Purchaser will constitute a committee to evaluate the responses of the Bidders
(Proposal Evaluation Committee).
b. The Proposal Evaluation Committee constituted by the Purchaser shall evaluate the
responses to the RFP and all supporting documents / documentary evidence. Inability of a
Bidder to submit requisite supporting documents / documentary evidence may lead to the
Bidder's Proposal being declared non-responsive.
c. The decision of the Proposal Evaluation Committee in the evaluation of responses to the
RFP shall be final. No correspondence will be entertained outside the process of
negotiation! discussion with the Proposal Evaluation Committee.
d. The Proposal Evaluation Committee may ask for meetings with the Bidders to seek
clarifications on their proposals.
e. The Proposal Evaluation Committee reserves the right to reject any or all Proposals on the
basis of any deviations contained in them.
f. Each of the responses shall be evaluated as per the criterions and requirements specified in
this RFP.
g. The evaluation would consist of following phases:
• Phase I: Evaluation of Pre-qualification Criteria.
• Phase II: Evaluation of Technical Proposal (of only those bidders who qualify as per
the pre-qualification criteria).
• Phase Ill: Evaluation of Financial Bids (of only those bidders who score at least 70%
in the technical qualification criteria). In case number of bidders qualifying technical
bid is less than 3 then this cut off may be reduced up to 60% at the discretion of
department.
• Phase IV: Combined Evaluation of Technical and Financial Bids (QCBS — 80:20).

5.1.2. Proposal Opening

a. The Proposals submitted up to the last date and time mentioned above will be opened on
the mentioned place, time and date by the Nodal Officer or any other officer authorized by
the Purchaser, in the presence of the Bidder's representatives who may be present at the
time of opening.
b. The representatives of the Bidders are advised to carry an identity card or a letter of
authority from the Bidding entity for attending the opening of the Proposal.

5.1.3. Proposal validity

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a. The offer submitted by the Bidders should be valid for minimum period of 180 days from
the last date of submission of the Proposal.

5.1.4. Award criteria

a. The Purchaser will award the Contract to the successful bidder whose proposal has been
determined to be substantially responsive and has been determined as the most responsive
bids as per the standard process.

5.1.5. Right to Accept Any Proposal and To Reject Any or All Proposal(s)

a. The Purchaser reserves the right to accept or reject any proposal, and to annul the
tendering process / Public procurement process and reject all proposals at any time prior to
award of contract, without thereby incurring any liability to the affected bidder or bidders
or any obligation to inform the affected bidder or bidders of the grounds for the Purchaser
action.

5.1.6. Notification of Award

a. Prior to the expiration of the validity period, the Purchaser will notify the successful bidder
in writing or by fax or email, that its proposal has been accepted. In case the tendering
process /public procurement process has not been completed within the stipulated period,
The Purchaser, may like to request the bidders to extend the validity period of the bid.
b. The notification of award will constitute the formation of the contract. Upon the successful
bidder's furnishing of Performance Bank Guarantee, the Purchaser will return the EMD of
unsuccessful bidders.

5.1.7. Signing of Contract

a. After the Purchaser notifies the successful bidder that its proposal has been accepted, The
Purchaser shall enter into a contract, incorporating all clauses, pre-bid clarifications and the
proposal of the bidder between The Purchaser and the successful bidder.

5.1.8. Failure to agree with terms and condition of RFP

a. Failure of the successful bidder to agree with the Draft Legal Agreement and Terms &
Conditions of the RFP shall constitute sufficient grounds for the annulment of the award, in
which event the Purchaser may award the contract to the next best value bidder or call for
new proposals from the interested bidders.

5.1.9. Proposal Evaluation

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a. Initial Proposal scrutiny will be held and to confirm that Proposals do not suffer from the
infirmities detailed below. The proposal will be treated as non-responsive, if a Proposal is
found to have been:
• Submitted in manner not conforming with the manner specified in the RFP
document
• Submitted without appropriate EMD as prescribed herein
• Received without the appropriate power of attorney
• Containing subjective/incomplete information
• Submitted without the documents requested in the checklist
• Non-compliant with any of the clauses stipulated in the RFP
• Having lesser than the prescribed validity period.
• The EMO of all non-responsive bids shall be returned to the bidders.

b. All responsive Bids will be considered for further processing as below.

• The Purchaser will prepare a list of responsive Bidders, who comply with all the
Terms and Conditions of the Tender. All eligible bids will be considered for further
evaluation by a committee according to the Evaluation process define in this RFP
document. The decision of the Committee will be final in this regard.

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-
5.2.1. Pre-qualification (PQ) criteria

Required documentary

Bidding Entity The bidder should be a legal business entity - Certificate of

registered under Incorporation
- The Companies Act, 2013 or - Copy of PAN
Limited Liability Partnership Act, 2008 - Copy of GST Certificate
- Only sole bidders will be eligible to bid.
Consortium/Joint-Venture in any form will
not be allowed. However, for the purpose
of evaluation of experience of the bidders,
the experience of bidders' associate
companies/ group companies/ parent
company/ member firms would be
considered.
Annual Turnover The bidder should have an annual average - CA Certificate / Extract
and Net Worth () turnover of at least 200 Crores and should from audited last three
have a positive net worth during the last financial statement
three Financial Years (2022-23, 2021-22, and
2020-21)
Consulting The bidder should have directly provided/ - Copy of Lol/ Work
Experience have been providing management Order
consulting! advisory services in at least one - Copy of Contract
PMC Project in formulating policies! Agreement clearly
guidelines! strategy or scheme establishing the nature
implementation and monitoring of work undertaken /
- In last 5 years from issue date of this RFP Satisfactory
- The contract value of consulting assignment performance certificate
must be greater than or equal to 2 Crores. from the relevant client

The bidder must provide

clear details of the
projects (as much as
possible) for the
evaluation committee
to ascertain its
relevance.
Manpower The Bidder should have at least 200 - A self-certificate by the
resources in advisory/consulting services at authorised HR signatory
bidder's own payroll. on company's
letterhead.

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5 Blackl sting The bidder should not have been blacklisted - Notarized undertaking
/ debarred by any Central! State by the authorized
Govern ment /PSU/ International Fina ncial signatory of the bidder.
Institutions as on the date of issue of RFP, for
corrupt, fraudulent or any other unethical
business practices.

5.2.2. Technical Qualification (TQ) criteria (Technical Score = ST)

The evaluation committee appointed by the Purchaser will carry out the evaluation of proposals
based on the following evaluation criteria and points system. If required, specific clarifications may
be asked from any or all bidder(s) at any stage. However, after the submission of the proposal by the
bidder, any supplementary! clarificatory document of a date later than the date of submission of
proposal shall not be accepted.

When turnover
is
• >500 cr: 7 Extract from audited
marks financial statement!
7
• >300&<=500 certificate from Chartered
cr: 5 marks Accountant
• >200 cr&<=300
cr: 3 marks
Project Experience of the Firm in last 5 years 38

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Bi Consulting! PMC/ PMU Each Project 2

Projects (completed or Marks - Copy of Lol! Work Order
ongoing) establishing • At least 2 - Copy of Contract
experience in formulating projects must Agreement clearly
policies / guidelines or scheme be for the establishing the nature of
implementation and Bihar work undertaken!
monitoring in any sector for Government Satisfactory performance
Central! State Government certificate from the
!PSU ! International Financial relevant client.
Institutions in last 5 years with
contract value, including The bidder must provide
extensions, not less than 5 clear details of the
Crores. projects (as much as
possible) for the
evaluation committee to
ascertain its relevance.

B2 Consulting! PMC! PMU • Each Project 2 - Copy of LoI! Work Order

projects (completed or Marks - Copy of Contract
ongoing) related to Digital Agreement clearly
Transformation! IT in any establishing the nature of
sector for Central! State work undertaken!
Government !PSU! Satisfactory performance
International Financial certificate from the
Institutions in last 5 years with relevant client.
contract value, including
extensions, not less than 5 The bidder must provide
Crores. clear details of the
projects (as much as
possible) for the
evaluation committee to
ascertain its relevance.
B3 Consulting! PMC! PMU • Each Project 2 - Copy of Lol/ Work Order
projects (completed or Marks - Copy of Contract
ongoing) in executing Data • Out of four at Agreement clearly
Quality/Data Pipelines/Data least two establishing the nature of
Governance/Data Analytics in projects must work undertaken !
any sector for Central! State be Satisfactory performance
Government /PSU/ satisfactorily certificate from the
International Financial completed. relevant client.
Institutions in last 5 years with - For completed projects
contract value including the completion certificate
extensions not less than 5O from client is mandatory.

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lakhs.
The bidder must provide
clear details of the
projects (as much as
possible) for the
evaluation committee to
ascertain its relevance

B4 Consulting! PMC! PMU • Each Project 2 - Copy of Lol! Work Order 8

projects (completed or Marks - Copy of Contract
ongoing) in delivering • 2 Completed Agreement clearly
Statistics! analytics! Projects establishing the nature of
dashboard/ projects in any work undertaken !
sector for Central! State Satisfactory performance
Government !PSU! certificate from the
International Financial relevant client.
Institutions in last 5 years with - For completed projects
contract value, including the completion certificate
extensions, not less than 5O from client is mandatory.
lakhs
The bidder must provide
clear details of the
projects (as much as
possible) for the
evaluation committee to
ascertain its relevance
B5 • Each Project 2 - Copy of Lol! Work Order 8
Marks - Copy of Contract
Consulting! PMC! PMU
Agreement clearly
projects (completed or
establishing the nature of
ongoing) related to Data
work undertaken !
Platform having aggregation of
Satisfactory performance
data from multiple State level
certificate from the
departments; in any sector for
relevant client.
Central! State Government
/PSU! International Financial
The bidder must provide
Institutions in last 5 years with
clear details of the
contract value, including
projects (as much as
extensions, not less than 5O
possible) for the
Iakhs
evaluation committee to
ascertain its relevance

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C Adequacy and quality of the proposal in response to the scope of work 25

Cl A PowerPoint presentation will be made by the bidder covering their approach Maximum
and methodology and work plan with proposed solution. The marks distribution 15 marks
shall be as follows:
1. Understanding of scope —5 marks
2. Approach & Methodology and Project Plan — 5 marks
3. Proposed solutions — 5 marks
C2 Case Study of similar project experiences.
A PowerPoint presentation for the case study highlighting Maximum
1. Context, design, and deliverables — 5 marks 10 marks
2. Outcomes achieved — 5 marks
Max.
marks
D Key Experts' Qualifications and Competence 30
Evaluation will be based on the CVs of the Key Experts. Academic Qualifications, Experience, and
Relevance to the assignment will be considered
Dl Project Manager No. of Projects experience with Central! 5
State Government / Multilateral Institutions!
government agencies
(2 Marks)
• 3 or more projects: 2 marks
• 1-2 projects: 1 mark

Years of Experience (2 marks)

• More than 12 years: 2 marks
• 10-12 Years: 1 mark

Highest qualification from an institute which

has obtained top 10 ranking (lmarks)
D2 Technical Lead No. of analytics Projects experience with 5
Central! State Government / Multilateral
Institutions! government agencies
(2 Marks)
• 5 or more projects: 2marks
• 3-4 projects: lmark

Years of Experience (1 marks)

• More than 12 years: 1 mark

Degree in Computer science (1 mark)

Masters in data science (1 mark)

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D3 Data Scientist No. of analytics Projects experience with

Central! State Government / Multilateral
Institutions! government agencies
(2 Marks)
• 5 or more projects: 2 marks
• 3-4 projects: 1 mark

B.Tech./BE (0.5Marks)
Degree in Data Analytics or equivalent (0.5
marks)
Experience of working with Directorate of
Economics and Statistics (DES) of any state (2
marks)
1 state:(1 mark)
2 or more than 2: (2 mark)
D4 Data Engineer Certification in Data Engineering:(2 marks) 4
2 or more certifications: (2 marks)
1 certification (1 mark)
Certification in cloud computing:(2 marks)
2 or more certifications: (2 marks)
1 certification (imark)
D5 BI Developer B.Tech./BE in Computer Science (1 mark) 3
M. Tech in Computer Science (1 mark)
Certification in BI tool: (1 mark)
Certification in any one Bl tool
D6 DBA No. of Projects experience with Central! 2
State Government / Multilateral Institutions!
government agencies (1 mark)
3 or more projects: 1 mark
Below 3 projects: 0.5 mark

B.Tech./BE in Computer Science (0.5 mark)

Years of Experience (0.5 mark)

10+ Years: 0.5 mark
D7 Development Economist - An educational degree obtained from one of 2
D8 Policy/Scheme Evaluation the top 50 institutes, as ranked in the 2
Expert National Institutional Ranking Fra mework
D9 SDG Consultant (NlRF) for the respective field of study. 2
(1.5 marks)
- Desirable skills, and relevant experience in
the related field (0.5 marks)

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Minimum Qualifications & Experience required for the Team and their indicative Job Description

i) Team of experts supporting core functionalities of P&DD

Position Qualification Roles and Responsibilities

1 Project - MBA! PGDM from a - Should be well-versed in project
Manager recognized institute/ university execution, procurement, budgeting,
with a minimum 10 years of reporting, and project governance
work experience out of which a fra meworks.
minimum of 3 years in Project! - Monitor the overall status and progress of
Programme Management. the project.
- Should be on the Company - Shall be responsible for carrying out gap
Payroll at the time of analysis of analytical capabilities of the
deployment Department.
- Shall facilitate and support the
identification of agencies for various
schemes through the Management Bid
Process.
- Shall facilitate and support the
Department in Contract Management/SLA
Management.
- Support the creation of standard bid
process procedure management.
- Lead team in undertaking feasibility
analysis of projects to ascertain technical
and economic viability.
- Manage communication & coordination
between various stakeholders.
2 Development - Full Time PG Diploma or full - Suggest growth prospects in competitive
Economist time Master's degree in environment
Business Administration! - Undertake research and analysis on
Economics/Applied Economics/ economic factors such as poverty,
Public Policy/ Development economic growth, industrialization, trade,
Studies or equivalent agriculture, and other sectors.
qualification from a recognized - Provide inputs on policy documents,
University! Institute strategies and framework formulation for
- Minimum 3 years of work socio-economic development.
experience in related field - Help develop policy parameters and
- Socio-economic growth integrate strategic plans to facilitate
visioning and monitoring achievement of policy objectives.
- Macro and micro economic - Creating and maintaining databases using
data analysis, interpretation statistical software programs.
and report writing - Provide support in coordination with
agencies! officials/ development partners
for effective implementation of various
schemes of the Department/ State
Government.
- Support In Stakeholder consultation,
Business Process Reengineering
3. SDG - Master's degree in - Assist in comprehensive vision
Consultant Management/Rural development and implementation of Bihar
Management/Social Work/ in line with SDGs.

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Position Qualification Roles and Responsibilities

Economics/Public Policy or - Formulation of actionable strategies and
equivalent qualification initiatives to implement the SDGs
- At least 3 years of experience effectively.
in SDG project planning and - Scheme mapping of departments
implementation at ensuring coherence and integration with
national/state level. SDGs.
- Define and establish Key Performance
Indicators (KPIs) and improve/refine Sate
Indicator Framework (SIF).
- Establish mechanisms for monitoring and
evaluation of SDG initiatives.
- Identify and disseminate best practices and
success stories in SDG implementation
- Conduct gap analysis to identify areas
where additional efforts are needed to
accelerate progress towards SDGs.
- Re-mapping of SDG target wise
Central/State schemes.
- Align SDG indicators with District Indicator!
Block! Panchayat level indicators.
- Suggest new scheme to achieve the target
of SDG.
- Conduct training sessions, workshops, and
orientation programs to build capacity
among stakeholders on SDG principles.
- Compilation of periodic reports on the
progress of SDG implementation.
- Foster collaboration and coordination with
relevant government departments and
agencies along with NITI Ayog.
Planning - Full time PG Diploma in - Conduct research on various aspects of
Expert Management or full time planning, including demographic trends,
Master's degree in regional economic conditions, environmental
planning/urban planning/rural concerns and others
planning or equivalent - Develop comprehensive plans for regions,
qualification from a recognized cities, or rural areas that address issues such
University/ Institute as tra nsportation, poverty, migration,
- Minimum 3 years of work housing, land use, economic development,
experience in related field. and environmental sustainability.
- Assess the environmental impact of
proposed development projects and ensure
compliance with environmental regulations
- Evaluate existing policies and propose new
policies to address emerging challenges and
opportunities and balanced regional growth.
- Implement planning initiatives and monitor
progress toward established goals of growth
with justice.
- Collaborate with professionals from other
disciplines, such as architects, engineers,
economists, and social scientists, to
develop holistic solutions to complex

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# Position Qualification Roles and Responsibilities

planning challenges.
5. Policy/Scheme Full time PG Diploma in - Designing the overall study approach to
Evaluation management or Master's synthesize sectoral analysis and the
Expert degree in International scheme-wise analysis.
Development/ - Organizing and overseeing the use of
Economics/ Econometrics/ qualitative and quantitative evaluation
Political Science/ techniques.
Statistics/Rural Management/ - Designing a meta-analysis plan based on
Forest Management the secondary data.
or equivalent qualification - Designing primary data collection tools
like discussion guides for focus group
-Proficiency in MS Word, Excel, discussions, agenda for in-depth interviews
PowerPoint, and other data and household-level survey
analysis software questionnaires and prepare a data analysis
plan.
Minimum 5 years of work - Ensuring data quality of the primary data
experience in related field. collected and the use of latest analytical
tools for qualitative and
Preference for working with quantitative data analysis
government/ development
organ isatio ns
6. Statistician - Bsc (lT)/BE/B.Tech/ - Designing and conducting analytical
M.Tech/MCA/Msc/Post- studies using statistical model relevant for
Graduate degree in the department
Statistics/Applied Statistics/ - Creating and maintaining databases using
Mathematics/ statistical software programs, such as MS-
Economics/Econometrics / Excel, Power Query, Tableau,
Business Administration or SPSS/SAS/STATA/R etc
equivalent qualification from a - Analysing data using statistical
recognized University/ Institute techniques, and preparation of reports and
- Minimum 3 years of work their dissemination
experience in the related field. - Contributing to strategic planning by
- Proficiency in statistical identifying trends and preparing forecasts
software programs, such as - Documenting processes and keeping
SPSS/R/STATA/SAS, or informed of technological advancements in
equivalent, the field of statistical analysis.
- Advanced knowledge of - Creating dashboard for statistical facts
statistical techniques, and finding of data
modelling, etc. - Liaise with other departments to
coordinate data gathering and identify key
data gaps to be filled

7. Data Analyst Consultant minimum 3 years of - Collecting and gathering data from
experience in related field various sources, including databases, APIs,
web scraping, and more.
Bsc (IT)/BE/B.Tech/ - Data analysis; preparation of reports and
M .Tech/MCA/Msc/M BA/PG DM presentations
or equivalent - Support the Department in data analytics
and in developing models for measuring
the impact of government interventions.
- Analyse emerging data requirements of

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# Position Qualification Roles and Responsibilities

the state government and that of the
central government, related to Bihar
- Staying up-to-date with the latest data
science techniques, tools, and trends to
adapt to changing data and needs
8. Network and - Oversee the IT infrastructure critical to
IT Consultants with minimum data lab projects.
Infrastructure lOyrs experience as Network - Implement and maintain scalable
Specialist Engineer! Administrator solutions, ensure system security and
reliability.
- Bsc (lT),'BE,'B.Tech! - Work with DevOps tools and practices to
M .Tech,/MCA'Msc/'M BA/PGDM support continuous integration and
or equivalent, delivery for applications and data
platforms.
9 Technical Lead Subject Matter Expert with 10 - Lead the development of the data lab:
yrs and < 15 yrs experience Oversee the comprehensive planning,
execution, and delivery of the data lab.
MBA/PGDM or equivalent with - Oversee data integration: Ensure seamless
MS in data science and degree integration of data from multiple sources
in computer science. into a unified data platform.
- Analytics/'Bl solution development: Guide
At least 6 years of experience the design, development, and
in working with government implementation of advanced analytics and
sector related to data analytics. business intelligence solutions.
- Design data collection mechanisms:
Develop sta ndardized data collection
processes to ensure consistency and
accuracy in data gathering.
- Collaborate with stakeholders: Engage
with government officials, departmental
heads, and other key stakeholders to align
the technical solutions with their
requirements and expectations.
- Mentor and lead the development team:
Provide technical guidance and leadership
to the team members, fostering a
collaborative and productive work
environment.
10 Data Engineer Consultants with 3 yrs and < 6 - Lead the data engineering, infrastructure,
yrs experience and development teams, ensuring cohesive
development and implementation of data
- Minimum B.Tech /B.E with at architectures, ETL processes, and data
least 2 certification in data warehousing solutions.
engineering and 2 certification - Facilitate the integration of AI/ML insights
in cloud, into healthcare applications, collaborating
closely with the AI/ML Engineer.
- Drive the technical aspects of the strategic
digital transformation roadmap, quality
assurance, and agile project delivery.
11 AI/ML Consultants with 3 yrs and < 6 Utilize statistical methods and machine
Engineer yrs experience learning techniques to analyze complex

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# Position Qualification Roles and Responsibilities

Minimum B.Tech /B.E in datasets, extract insights, and identify
Computer Science trends/patterns
- Design, develop, and implement
predictive models and algorithms problem
solving and process optimization.
- Identify and create relevant features from
raw data to improve the performance of
predictive models
- Apply a variety of machine learning
techniques such as regression,
classification, clustering, and deep learning
to build predictive models
- Collaborate with cross-functional teams
12 BI Developer Consultants with 3 yrs and < 6 - Develop and manage Bl solutions, creating
yrs experience with at least one dashboards and reports that provide
certification in BI tool actionable insights.
- Utilize data visualization tools to
Bsc (IT)/BE/B.Tech/ communicate complex data in an
M.Tech/MCA/Msc/MBA/PGDM understandable manner to non-technical
or equivalent. stakeholders.
13 Visualization Consultants with 3 yrs and < 6 - Develop and manage BI solutions, creating
Expert yrs experience monitoring requirement documents.
-Explore the new functionality and
Bsc (lT)/BE/B.Tech/ innovative ideas for designing the custom
M.Tech/MCA/Msc/MBA/PGDM reports
or equivalent. - Utilize the data and prepare DRD and FRD.
14 Data Scientist Consultants with 6 yrs and < 10 -Develop Analytics models: Create and
yrs experience implement analytics models for predictive
a nalytics, en ha ncing the department's
Minimum B.Tech /B.E and ability to make data-driven decisions.
MS/PGD in data science/data -Support integration: Work with the
analytics with having development team to integrate analytics
experience on working on 2 models into existing and new analytics
similar type of projects. solutions, ensuring they are scalable and
efficient.
At least 5 years experience in -Perform advanced analytics: Utilize
working with government advanced statistical and machine learning
sector related to data analytics techniques to analyze large datasets and
extract actionable insights.

-Collaborate with stakeholders: Engage

with government officials and department
heads to understand their needs and tailor
analytics solutions to meet these
requirements.
-Documentation and training: Document
analytics/statistics processes and provide
training to team members and stakeholders
to ensure understanding and effective use
of tools.

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Tender No.: 01/2024-25

Position Qualification Roles and Responsibilities

15 DBA Consultants with 6 yrs and < 10 -Develop N tier database system
yrs experience -Experience in generating MIS queries,
stored procedures, functions, and
Bsc (lT)/BE/B.Tech/ performance tuning of the queries
M .Tech/MCA/Msc/M BA/PG DM -Handled reports used for daily circulation
or equivalent within the organization
-Perform optimization of database
Atleast 5 years' experience in
working with government
sector related to data
16 Full Stack Consultants with 3 yrs and < 6 - Develop web and mobile applications,
Developer yrs experience ensure seamless integration with data
sources.
Bsc (IT)/BE/B.Tech/
M .Tech/MCA/Msc/M BA/PG DM
or equivalent.

Subject Matter Expert Qualification and Experience Roles and Responsibilities

1 Agriculture - Assist the core team in policy
Master's degree in sector formulation, implementation
2 Infrastructure
specific subject or equivalent oversight, resource allocation,
3 Ed ucation qualification technology adoption,
4 Health Minimum 5 years of work infrastructure planning, project
experience in related sectors evaluation, data analysis and
5 Employment Generation
others as per requirement.

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Tender No.: 01/2024-25

• A fixed price fee to be quoted for the entire scope of work as "Engagement of Project
Management Consultant for Comprehensive Support in Research, Scheme Evaluation &
Monitoring, and the Establishment of a Data Laboratory and Promotion of Digital
Solutions" Prices quoted should be inclusive of all fees towards complete scope of work,
all taxes, duties, levies, license fees, excluding GST and shall also include all expenses
incurred for the execution of the contract such as travel expenses, transportation
expenses, other expenses, office expenses, out of pocket expenses etc. along with
margin. For travel outside Patna, however, Department will arrange for vehicle/ flight
tickets and reimburse out of pocket expenses on actual basis. Conditional Financial Bid
shall be out-rightly rejected.
• The grand total of Annual Cost as quoted in FORM-2 shall be considered as the quoted
value for evaluation of financial bid.
• No adjustment of the contract price shall be made on account of any variations in cost of
labour and materials or any other costs components affecting the total cost in fulfilling the
obligations under the contract. The prices, once offered, must remain fixed and will be
subject to escalation of 5% during the subsequent extension of the contract.
• In this phase, the Financial Bids of only those Bidder, who are technically qualified under
Technical Evaluation as above under section 5.2.2., shall be opened.
• Formula to determine the scores for the Financial Bids shall be as follows:

SF = (FL! F)*100,
Where SF is the Financial Score
FL is the value of lowest Commercial Bid
F is the price quoted in the bid under consideration.

• The Total score of the Bidder will be determined as under

Total Score (TS) = (0.8 x ST) + (0.2 x SF)
• The Bid of the Bidder, who obtains the highest TS value, will be rated as the best Bid. In
theevent of a tie, the bid with the highest technical score (ST) will be rated as the best bid.
Beyond that, Tendering Authority will decide the matter in its full discretion.
• The Authority will award the Contract to the successful Bidder whose bid has been
determined to be substantially responsive and has been determined as the best bid,
provided further that the Bidderis determined to be qualified to perform the Contract
satisfactorily. The Authority shall however not bind itself to accept the best bid or any bid
and reserves the right to accept any bid, wholly or in part.

' .4

Page 46 of 59
Tender No.: 01/2024-25

r
Jr Pd d

Page 47 of 59
Tender No.: 01/2024-25

V
e

(Should Be Scanned and Uploaded)

PROPOSAL SUBMISSION LETTER

(On the letter head)

{Location, Date)

To:

The {Designation}

Planning & Development Department,

{Address}

Dear Sir,

We, the undersigned, offer to provide the services under {RFP Name} to Planning &
Development Department, Government of Bihar, in accordance with your Request for Proposals vide
no (RFP No) (dated).
We are hereby accordingly submitting our Proposal as per terms of this RFP.

We hereby declare that:

• All the information and statements made in this Proposal are true and we accept that any
misrepresentation contained in this Proposal may lead to our disqualification by Planning &
Development Department.
• Our Proposal shall be valid and remain binding upon us till the bid validity period.
• We meet the eligibility requirements as stated in RFP
• In competing for (and, if the award is made to us, in executing) the Contract, we undertake
to observethe laws against fraud and corruption, including bribery as per RFP.
• Except as stated in the RFP, we undertake to negotiate a Contract on the basis of the
proposed Key Experts. We accept that the substitution of Key Experts for reasons other than
those stated in RFP maylead to the termination of Contract negotiations.
• Our Proposal is binding upon us and subject to any modifications resulting from the Contract
negotiations.

We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related
to the assignment no later than the period mentioned in the RFP.

We understand that Planning & Development Department is not bound to accept any Proposal that
it receives.

We remain,

Yours sincerely,

Authorized Signature {ln full and initials}:

Page 48 of 59
Tender No.: 01/2024-25

Name and Title of Signatory:

Name of Project Management Consultant:

In the capacity of:

Address:

Contact information (phone and e-mail):

1 A

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Tender No.: 01/2024-25

Stathrd Fot

(Should Be Scanned and Uploaded)

Checklist of Required Forms

7 7 7.7W-

ription
/

V TECH-i Project Management Consultant's Organization and Experience.

Description of the Approach, Methodology, and Work Plan for

V TECH-2
Performing the Assignment

Team Composition, Key Experts Inputs, and attached Curriculum

V TECH-3
Vitae (CV)

Page 50 of 59
Tender No.: 01/2024-25

Project Management Consultant's Organization and Experience

Form TECH-i: A brief description of the Project Management Consultant's organization and an
outline of the recent experience of the Project Management Consultant that is most relevant to the
assignment. The outline should indicate the names of the Project Management Consultant's

Key Experts who participated, the duration of the assignment, the contract amount, and the Project
Management Consultant's role/involvement

A. Project Management Consultant's Organization

• Provide here a brief description of the background and organization of your
company/partnership firm.
• Include organizational chart, a list of Board of Directors, and beneficial
ownership
B. Project Management Consultant's Experience

List only previous similar assignments successfully completed/ on-going in the last 5 years as
specified under Technical Evaluation criterion broadly in following categories:

Format for Experience is as follows:-

e.g.,Apr 2019 to {e .g.," Amount in {e.g., Lead

Mar 2020} Improvement Ministry Crore. Partner in a JV
quality of A&B&C}
of country}
designed
master plan
for
rationalization
of
;}
e.g.,Apr 2019 to {e . {e.g., Amount in {e.g., Lead
Mar 2020} Improvement Ministry Crore. Partner in a iv

quality of A&B&C}
of country}
designed

Page 51 of 59
Tender No.: 01/2024-25

value (in Rs
equivalent) /
Amount paid
to your firm

master plan
for
rationalization
of
;}
e.g.,Apr 2019 to {e .g./' {e.g., Amount in {e.g., Lead
Mar 2020} Improvement Ministry Crore. Partner in a JV
quality of A&B&C}
of country}
designed
master plan
for
rationalization
of
;}

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 Tender No.: 01/2024-25

Description of Approach, Methodology and Work Plan

Form TECH-2: a description of the approach, methodology, and work plan for performing the
assign ment.

Suggested structure of your Technical Proposal: -

• Technical Approach and Methodology: Please explain your understanding of the objectives
of the assignment, the technical approach, and the methodology you would adopt for
implementing the tasks to deliver the expected output(s) and the degree of detail of such
output, the approach for mobilizing the proposed experts named in the bid, the approach
for engaging as Project Management Consultant.
• Work Plan: Please outline the plan for the implementation of the main activities/tasks of the
assignment, including mobilizing of proposed experts named in the bid, the content and
duration of each activity, phasing and interrelations (including interim approvals by the
Client), and tentative delivery dates of the reports. The proposed work plan should be
consistent with the technical approach and methodology, showing your understanding and
ability to translate them into a feasible working plan. A list of the final documents (including
reports) to be delivered as final output(s). The work plan should be consistent with the Work
Schedule.
Organization: Please describe the structure and composition of your team, including the list
of the Key Experts —Clearly reflecting the experts committed right from the start date.

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Tender No.: 01/2024-25

n&att

{A brief description of the team composition and roles and responsibilities needs to be provided in
addition to the CV)

Name {Full Official Name}

Proposed
{The proposed designation)
Position:
28th
Date of Birth {Please use the following format only: August 1978}

Education: Degree(s)! Year

Photo Institution
Diploma(s) From To
{Name of institution)
{Degree name with
Name of city where
specialization (if . . • . {YYYY) {YYYY)
institution is
any)}
{Add Photo — situated}
Delete this text)

{Add/ Delete rows if

needed)
Total Experience: {Total Work Experience in Years and Months, e.g., 10 years and 6
months}
From To Company Position Held
{Company Name, Name of city {Designation in the
Employment {MM, YYYY} {MM, YYYY)
where you were posted) company)
Record

{Add/ Delete
rows if
needed)

Brief Profile {Enter data here)

Countries of Work
{Name of the country)
Experience

Language Speaking Reading Writing

{Name of Language,
e.g., English, Hindi {Yes/ No) {Yes/ No) {Yes/ No)
Languages
etc.)

{Add/ Delete rows

if needed)

Work Undertaken that Best Illustrates Capability to Handle the Task Assigned {Add assignments and rows as
per the text}
Project! Assignment:{Name of the project! Assignment)
Month and Year (Start and end):{E.g., September2019 — August 2020}
Location: {Name of the city, Name of the state)
Client: {Name of the Client)
Position held:{Position/ Designation as per the assignment)

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Tender No.: 01/2024-25

Activities:
• {Mentions activities for which you were responsible in the project and "highlight" the key words that
relates to the job description for your proposed position)
• {Add more sections if needed}
Project! Assignment:{Name of the project/ Assignment)
Month and Year (Start and end):{E.g. September2019 — August 2020}
Location: {Name of the city, Name of the state)
Client: {Name of the Client}
Position held:{Position/ Designation as per the assign ment}
Activities:
• {Mentions activities for which you were responsible in the project and "highlight" the key words that
relates to the job description for your proposed position}
• {Add more sections if needed)
Project! Assignment:{Name of the project! Assignment}
Month and Year (Start and end):{E.g. September2019 — August 2020)
Location: {Name of the city, Name of the state)
Client: {Name of the Client)
Position held:{Position/ Designation as per the assignment)
Activities:
• {Mentions activities for which you were responsible in the project and "highlight" the key words that
relates to the job description for your proposed position}
• {Add more sections if needed)

Certification

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my
qualifications, and my experience. I understand that any wilful described herein may lead to my
disqualification or dismissal, if engaged

{Name of Candidate}Date: DD-MM-YYYY

Signature and name of key professional

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Tender No.: 01/2024-25

i L3d Format)
Summary of Annual Costs (This is for reference only, not to be scanned and uploaded)

Form-2 will have to submitted in online format only and failure to comply the same will result in
rejection of Bid

ment Cost

rvg
PMU Team
Project Manager
P2 Development
Economist
P3 SDG Consultant
P4 Planning Expert
P5 Policy/Scheme
Evaluation Expert
Statistician
P7 Data Analyst
P8 Network and IT
Infrastructure
Specialist
Tech Team
TI. Technical Lead
12 Data Engineer 100%
T3 AI/ML Engineer 100%
T4 BI Developer 1 100%
T5 Visualisation Expert 100%
T6 Data Scientist
T7 Data Base
Administrator
18 Full Stack Developer

Sub-Total (lNR)
GST as applicable
Grand-Total (Including GST) (lNR)
Note:

1. If requirement arises, department may ask to deploy additional resources at the discovered
man-month rates.

Page 56 of 59
Tender No.: 01/2024-25

' di

Important Information and Details

Name of the Firm

2 Name and Designation of the Contact Person
3 Address and Contact Details (E-Mail and Mobile
No.) of the Contact Person
4 Corporate website URL.
5 Legal Status (Whether Company, Proprietorship,
Partnership, Society/Trust etc.)
6 Address of Head Office:
7 Incorporation/Registration status of the Bidder Submit Incorporation Certificate

Page No. at which enclosed:

8 Date of Incorporation/Registration
9 Power of Attorney/Board Resolution in the name Page No. at which enclosed:_
of the Authorized signatory
Turnoverinthelast5Years from consultancy services in FY2018-19: I-
India: FY2019-20: /-
FY2020-21:
FY2021-22: I-
FY2022-23: I-
Submit a CA
Certificate stating
the above figures
Page No. in which CA Certificate
has been enclosed:
Also submit Audited Financial
statements for all the FYs.
11 Net worth as on 31-March-2023 INR /-
Submit a CA Certificate stating the
above figures
Page No. in which CA Certificate
has been enclosed:
13 PAN Number Page No. at which enclosed:_
14 GST IN Number Page No. at which enclosed:
15 A Notarized Affidavit stating that the firm has not Page No. at which Affidavit
been blacklisted by any Central/ State has been enclosed:
Government/Public Sector as on the date of RFP

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Tender No.: 01/2024-25

16 The bidder should have directly provided! have been Prior Experience Certificates!
providing management consulting! advisory services Letter of Award! Agreement etc.
in at least one PMC Project in formulating policies! in support for the same
guidelines! strategy or scheme implementation and (Page No. From to
monitoring at which
enclosed)
- In last 5 years from issue date of this RFP

- The contract value of consulting assignment must be

greater than or equal to 2 Crores.

Documentary Evidence: The Bidder should be able

to submit following documentary evidence:

• Work Order
• Contract Agreement ! Satisfactory
Completion Certificate! Payment proof (For
com pleted or substa ntially completed
projects only)

The bidder must provide details of the projects (as

much as possible) for the evaluation committee to
ascertain relevance.
17 Number of Qualified Resources: The Bidder should A certificate from HR (on
have at least 200 resources in advisory,f consulting company's letterhead) of the
services at bidder's own payroll bidder should be submitted.
Page No. at which enclosed:
18 One Copy of the whole of the REP document (With Page No. at which enclosed._
Corrigendum, if any) with each page signed and
stamped.

Page 58 of 59
Tender No.: 01/2024-25

(Power of Attorney or Board Resolution in favour of Authorized Representative)

(Note: To be executed on a non-judicial stamp paper of Rs. 100/- or more)

Know all men by there present that We (name of the

enterprise and address of the registered office) do hereby irrevocably constitute, nominate, appoint
and authorize Mr/Ms
(name)son/daughter/wife of And presently residing
at ... . who is presently employed with us and
holding the position of ..as our true and lawful attorney (hereinafter
referred to as the "Attorney") to do in our name and on our behalf, all such acts, deeds and things
including to enter into negotiation, as are necessary or required
inconnectionwitho rincidenta ltosubm issionofourBidfortheRFPReferenceNo.
Dated
The attorney is fully authorized for providing information/ responses to the tendering authority,
representing us in all matters before the tendering authority including negotiations with the
tendering authority, signing and execution of all affidavits, undertakings and agreements consequent
to acceptance of our bid, and generally dealing with the tendering authority in all matters in
connection with or relating to or arising out of our bid for the said tender.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and
things done or caused to be done by our said Attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, , THE ABOVE-NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS DAYOF

For

{Signature, name, designation and address}

Acce pted

(Signature)

(Name, Title and Address of the Attorney)

Witnesses: 1.

2.

Page 59 of 59