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Excel - File Share
How to Share an Excel File?
Team collaboration plays an essential role while working on a large project. Using the File Share
feature, various parallel tasks include sharing ideas, data manipulation, running complex VBA code,
and conducting data analysis, which is done by teams working worldwide. Multiple users often work
on the same dataset and share their innovative ideas. With the help of the Excel File Share feature,
users can broadcast their files to other colleagues. Two methods, Utilizing OneDrive and Share
Workbook(Legacy), will be employed to share the most essential Excel files.
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Steps to Share Excel Files with Others Using OneDrive
Let's suppose you wish to share the "data2.xlsx" workbook. First, you may select the File tab, click the
"Save As" category from the given menu, and then select the "OneDrive" option. Make sure you have a
valid Microsoft Account.
After that, click on the Share category and select the Microsoft account.
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Afterward, you can share this file link in the Send link window with your colleagues, specifying their
email IDs and then clicking the Send button. By default, anyone can make changes to this file.
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If you wish to restrict access, such as making this file read-only, click on the pencil(icon) and select
the "Can View" option.
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Therefore, with the help of OneDrive, you can quickly collaborate with others.
Use the Share Workbook(Legacy) Feature
This feature is disabled in the latest version of Excel.
Below are the steps to customize the Excel toolbar and enable the Share Workbook(legacy) button.
You can select the File tab and choose the "Options" category to enable it.
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To enable it, in the Excel Options dialog box, go to the Quick Access Toolbar and add the Share
workbook(Legacy), Track changes(Legacy), Protect and Share Workbook(Legacy), and Compare and
Merge workbook commands one by one to the "Customize Quick Access Toolbar." Then click OK.
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Therefore, these four commands are added to the Excel toolbar.
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Furthermore, click on the "Share Workbook(Legacy)".
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Another dialog box, "Share Workbook," will appear. Click the "Editing" tab, tick the checkbox, and hit
OK.
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