TallyPrime – Complete Notes
1. Introduction to TallyPrime
TallyPrime is an accounting, inventory, and compliance software developed by Tally Solutions. It
automates business processes such as bookkeeping, GST filing, payroll, inventory tracking, and
reporting. Compared to Tally.ERP 9, it has a modern UI, easier navigation, enhanced search, and
simplified data entry.
2. Main Features
- Accounting Management: Double-entry system, Receivables & Payables, Cash & Bank
accounting. - Inventory Management: Stock groups, stock items, godowns, batch-wise & expiry
tracking. - Taxation: GST, TDS, TCS, VAT, Excise with automatic computation. - Payroll: Employee
records, salary processing, PF, ESI. - Reports: Balance Sheet, P&L;, Trial Balance, Cash Flow,
Fund Flow, Ratio Analysis. - Multi-currency & multi-location support. - Data Security and remote
access via Tally.NET.
3. TallyPrime Screen Layout
Title Bar – Company name & TallyPrime version. Top Menu – Gateway of Tally, Create, Alter,
Reports. Right Bar – Shortcut actions (F1, F2, F3…). Work Area – Display for ledgers, vouchers,
reports. Status Bar – Current date, company, financial year.
4. Basic Terminology
- Company: Entity for which accounts are maintained. - Ledger: Accounting heads (Cash, Sales,
Purchases). - Voucher: Document for recording transactions. - Group: Classifies ledgers (Assets,
Liabilities, Incomes, Expenses). - Stock Item: Product bought/sold. - Stock Group: Category of
stock items. - Godown: Storage location.
5. Creating a Company
1. Gateway of Tally → Create Company 2. Fill details (Name, Address, Financial Year start,
Currency, GST details) 3. Save with Ctrl + A.
6. Ledgers & Groups
Predefined groups include: Capital Account, Current Liabilities, Current Assets, Sales, Purchases,
Direct Expenses, Indirect Income. Creating Ledger: Gateway → Create → Ledger (e.g., Cash under
Cash-in-hand with opening balance).
7. Vouchers in TallyPrime
Accounting Vouchers: Payment (F5), Receipt (F6), Contra (F4), Journal (F7), Sales (F8), Purchase
(F9), Credit Note (Ctrl+F8), Debit Note (Ctrl+F9). Inventory Vouchers: Delivery Note, Receipt Note,
Stock Journal, Physical Stock.
8. Inventory Management
Stock Groups (categories), Stock Items (products), Units of Measure (pcs, kg, meters), Godowns
(storage locations).
9. GST in TallyPrime
Enabling GST: Gateway → F11 Features → Enable GST → Set GSTIN, Tax rates, HSN/SAC
codes. GST Types: CGST, SGST, IGST, Cess – auto-calculated in invoices.
10. Payroll in TallyPrime
Enable Payroll in F11 Features. Create Employee Groups & Employees, set Pay Heads, process
salaries, generate pay slips.
11. Reports in TallyPrime
Financial: Balance Sheet, Profit & Loss, Trial Balance. Inventory: Stock Summary, Movement
Analysis. Statutory: GST returns (GSTR-1, GSTR-3B), TDS reports.
12. Shortcut Keys
F1: Help/Select Company F2: Change Date F3: Company Info F4: Contra Voucher F5: Payment
Voucher F6: Receipt Voucher F7: Journal Voucher F8: Sales Voucher F9: Purchase Voucher Alt +
C: Create Ledger/Item instantly Ctrl + A: Save Alt + F1: Detailed report view.
13. Security & User Control
Security Levels: Admin, Data Entry Operator. Password protection and audit trail for changes.
14. Backup & Restore
Backup: Gateway → Alt + F3 → Backup → Select folder. Restore: Gateway → Alt + F3 → Restore
→ Select file.
15. Advantages of TallyPrime
Easy to use, GST integration, multi-user support, reliable reporting, and decision-making aid.
