Procedural Guide
Greetings delegates,
The committee will be following the basic rules of procedure of a crisis committee, but there
are some things I’d like to highlight for your convenience.
The main mode of paperwork that the committee will be entertaining is Communiques and
Directives, for which I’ll be inserting a format below.
i)
Directives
1.1 Purpose
Directives are used primarily in specialised agencies or crisis committees to outline actions
or responses that a country or committee plans to undertake. They are often a form of
instruction or a plan of action.
1.2 Format
1.2.1 Header
• Committee Name: [e.g., Time Travel Regulations Council]
• Portfolio: [e.g., United States of America/ Mahatma Gandhi]
• Date: [e.g., July 29, 2024]
1.2.2 Subject
• Directive Title: [e.g., Directive on Humanitarian Aid Distribution in Crisis Zone Y]
1.2.3 Content
• Introduction: Briefly state the purpose of the directive and any relevant background
information.
• Action Items:
○ Action 1: Describe the specific action to be taken. Include details such as scope, timeline,
and responsible parties.
○ Action 2: Provide additional actions, if applicable, with similar detail.
• Resources: Detail any resources or support required to implement the directive (e.g.,
funding, personnel).
• Expected Outcomes: State what the directive aims to achieve and how success will be
measured.
1.2.4 Signature
• Signature: [Name, Title/Position]
• Date: [e.g., July 29, 2024]
It is important to note that:
● There is a limit of one private directive per committee
● In case the directive is ratified you get to send one more and so on, or else you need
to wait for the next committee session
● Without sending a directive, you cannot take an action that is not already mentioned
in your portfolio guide. It is extremely important to send across a directive before
taking an action.
● Napoleon can use a sword since it is mentioned in the portfolio guide, but for Hitler to
do the same, he will need to send across a directive.
ii)
Communiqués
2.1 Purpose
Communiqués are formal documents used to communicate decisions, positions, or updates
between committees, countries, or other entities within the MUN conference.
2.2 Format
2.2.1 Header
• To: [e.g., All Delegates of the Time Travel Regulation Council]
• From: [e.g., The Delegation of Republic of X]
• Date: [e.g., July 29, 2024]
2.2.2 Subject
• Communiqué Title
2.2.3 Content
• Introduction: Briefly state the purpose of the communiqué and the context.
• Main Body:
○ Position or Update: Clearly outline the position, decision, or update being communicated.
Include relevant details or changes.
○ Supporting Details: Provide any supporting evidence or rationale for the position or update.
• Call to Action: If applicable, state any actions required or requests for collaboration.
2.2.4 Signature
• Signature: [Name, Title/Position]
• Date: [e.g., July 29, 2024]
Something important to note is that:
● There is also a limit of one communique per committee.
● If the communique gets rejected, you cannot send in more.
● If it gets ratified, you can write and send in more.
● The same applies to directives.
iii)
Types of Documentation
Individual Documentation
1.1 Definition
Individual documentation refers to documents prepared and submitted by a single delegate
or country. These documents represent the stance, proposals, or updates of that individual
country or delegate.
Characteristics
● Authorship: Created by a single delegate or country.
● Content Focus: Represents the individual perspective or policy of the country.
● Procedure: Often used for initial positions and proposals; may evolve into joint
documentation through collaboration.
Joint Documentation
2.1 Definition
Joint documentation refers to documents that are prepared and submitted collectively by
multiple delegates or countries. These documents reflect a consensus or collaborative effort
among several members.
2.2 Characteristics
● Authorship: Created collaboratively by multiple delegates or countries.
● Content Focus: Reflects the consensus and negotiated positions of the collaborating
members.
● Procedure: Developed through negotiations and compromise; aims for collective
agreement and support.
Public Documentation
1. Accessibility:
● Open Access: Public documentation is available to all participants, observers, and
sometimes even to the general public. It is often shared through the MUN
conference’s website, social media, or other public channels.
● Transparency: Designed to provide information that helps delegates prepare and
engage in the conference effectively.
2. Content:
● Conference Details: Includes information about the event schedule, venue details,
registration procedures, and contact information for organizers.
● Committee Topics: Information about the topics to be discussed in each committee,
background guides, and briefing papers that provide context and a basic
understanding of the issues at hand.
● Rules of Procedure: Documents that outline the rules and procedures for debate,
voting, and other conference activities.
● Preparation Materials: Guides, FAQs, and other resources intended to help delegates
prepare for their roles and understand the format of the conference.
3. Purpose:
● Inform and Prepare: To inform delegates and participants about the structure and
logistics of the conference, as well as to provide essential background information on
the topics being discussed.
● Facilitate Engagement: Helps delegates prepare for debates and discussions by
offering them necessary context and guidelines.
4. Examples:
● Background Guides: Summaries of the issues to be discussed in the committee
sessions, often including historical context and potential resolutions.
● Conference Schedule: Timetable of events, sessions, and breaks during the
conference.
● Delegate Handbooks: General information and instructions for delegates on how to
participate effectively.
● Public Communique: A letter sent from one portfolio to another portfolio or an NPC
that is public knowledge.
● Public Directive: A public directive is to be voted upon by the whole
cabinet/committee; this can deal with the actions taken by the author of the directive,
a NPC or the whole cabinet.
● Press Release: As the name suggests, it is a release of information to the whole
cabinet. However, delegates must keep in mind the in-committee date.
Private Documentation
1. Accessibility:
● Restricted Access: Private documentation is accessible only to certain individuals or
groups, such as MUN organizers, committee chairs, and sometimes specific
delegates. It is typically not shared publicly.
● Confidentiality: Ensures that sensitive information related to the organization and
management of the conference remains secure.
2. Content:
● Internal Communications: Includes internal memos, coordination documents, and
meeting notes for MUN organizers and staff.
● Detailed Resolutions and Position Papers: Some MUNs might have detailed drafts or
sensitive documents related to the drafting of resolutions or position papers that are
shared privately among committee members or chairs before final discussion.
● Delegate Information: Contains personal or contact information about delegates,
including assignments, special needs, or other sensitive details.
3. Purpose:
● Organisational Efficiency: Facilitates the MUN conference’s planning, coordination,
and management.
● Confidential Handling: Ensures that internal processes, decisions, and sensitive
information are handled discreetly.
4. Examples:
● Organisers’ Meeting Notes: Internal notes and action items from planning meetings.
● Draft Resolutions: Early drafts of resolutions or position papers that are not yet ready
for public sharing.
● Delegate Assignments: Information regarding which countries or roles have been
assigned to which delegates, often kept confidential until the conference.
● Private Communiques: A private discussion between a portfolio with a NPC or
another portfolio. This can be used to show planning and/or pass information that
might be privy to someone as a delegate but not to their portfolio.
● Private Directive: Only one such can be submitted in one committee session. It deals
with the actions that will be taken by a certain portfolio or by an NPC. This can only
include other portfolios if the other portfolio is a signatory in the paperwork or if what
they are facing are consequences of the author’s actions.
iv) Round Robin
1. Structured Rotation: Delegates take turns speaking in a pre-determined order, often
based on a list or randomly. This method helps manage time and ensures that
everyone’s voice is heard.
2. Time Limits: Each delegate usually has a set amount of time to speak, often ranging
from one to two minutes.
3. Purpose: The round robin format allows for a more organized and equitable
discussion, especially in large committees where individual contributions might
otherwise be overlooked.
v) Yielding
A DELEGATE MAY YIELD IN ONE OF THE FOLLOWING THREE WAYS:
● Yield to another delegate: Any remaining time will be given to any delegate they wish
to yield to.
● Yield to questions: Delegates will be recognised to ask POIs from the speaker for the
remaining time left.
● Yield to the Chair: If a delegate has completed speaking and does not want to yield to
another delegate or to questions, they can yield to the chair resulting in the collapse
of the time left.
vi) Points
A POINT IS SOMETHING YOU RAISE WHEN IT CONCERNS SOMETHING YOU’D LIKE
TO ADDRESS FOR YOURSELF.
THERE ARE FOUR POINTS
● Point of Personal Privilege: Whenever a delegate experiences personal discomfort or
query which restricts him/her from partaking in the proceeding, he/she may rise to a
Point of Personal Privilege, so that the issue can be resolved.
● Point of Order: During the discussion of any matter, a delegate may rise to a Point of
Order if he/she feels the point being made is invalid due to the set agenda, or to point
out a factual inaccuracy. However, this should only be raised after a speaker is done
with their speech.
● Point of Parliamentary Inquiry: When the floor is open, a delegate may rise to a Point
of Parliamentary Inquiry to ask the executive board any questions, doubts or simply
clarify certain aspects with regards to the procedure of the committee.
● Point of Information: A delegate raises a Point of Information in order to ask a
question to a speaker during formal debate. The question should be strictly based on
the speech made by the delegate.
Certainly! Below is the typed version from the document, starting from iii) Minigames and
continuing through vi) Internet, word-for-word as requested:
Vii) Minigames
Minigames are basically any small duration multiplayer game e.g - Chess, Tic Tac Toe and
Rock Paper Scissors.
Minigames are used to overcome the conflicting opinion/actions that 2 delegates might have
in the committee.
Example - A delegate of xyz decides to infiltrate the country of delegate abc, if both the
delegates stand on the same ground, a minigame will help one of them prevail.
Winning or losing these minigames will determine the nature of the update you receive from
the Executive Board. However, your performance in these minigames does not impact your
overall committee performance. You can lose all the minigames and still be the Best
Delegate, or win them all and receive no awards.
Viii) Chits
In a conventional UN committee, chits play a vital role and are highly effective but for a crisis
committee where delegates are already putting in their time to create documentations, chits
can cause the committee to slow down and might cause the delegates to not keep up with
the flow of the crises.
Therefore, Chits are not allowed in this committee and all the POI’s and questions will be
asked verbally, but if you feel like your exceptional written material is going to waste, you can
try to lobby other delegates for yield.
ix) Roleplay
Roleplay here refers to the representation of the portfolio that you do in the committee, this
can be done through various ways (similar costume, props related to your portfolio,
mimicking the accent of your portfolio).
In this committee any sort of effort put in roleplay is highly appreciated (since you have been
provided with a portfolio guide).
Although roleplay is appreciated, it does not affect the marking you receive and the award
you get in the committee.
x) Internet
Considering the rise of excessive use of AI tools in recent times in various MUN
conferences, internet access will not be provided to the delegates in this committee and is
banned.
Usage of electronics as a whole is not allowed in the committee either, the speeches are
supposed to be handwritten along with the documentations.
If a delegate is caught using the internet in the committee, they will be debarred and
negatively marked for the breach of rules.
Xi) Final Notes
I would also like to mention that it is extremely imperative that you research thoroughly about
your portfolio. Role-play is an essential aspect of this committee, and it is important to not go
against the stance your portfolio would’ve had. It is also advised that you try to dress up in
similar fashion to your portfolio, as it is something that will be thoroughly appreciated.
It is also important to note that speeches hold more importance than documents. I personally
request all of you to try your level best to actively participate and ensure that you have a
solidified presence in the committee, as that would lead to an enriching experience for
everyone participating.
There is also a possibility that both the cabinets may merge, so please keep that in mind.
To raise a motion after your speech ends, you need to send a directive prior to your speech.
In case the directive has not been ratified, you can approach the dias and ask the EB for
permission.
For the ratification of a private directive, the discretion of the chair is required.
For the passing of a public directive, a voting is required from the whole committee.
To do anything other than giving a statement/solution/accusation a directive needs to be
sent.
