REVISED SYLLABUS OF DIVISIONAL ACCOUNTS OFFICER PART-1

PAPER-1 ACCOUNTANCY
Time: 3 hours
Total: 100 Marks
Pass: 50 Marks
S.No Syllabus Contents Area
.
1 Forms of Business Organization, Business Transaction and Documents
2 Double Entry Bookkeeping, journalizing entries, preparation of Ledger/T-Accounts and Trial
Balance, Adjustments to the Trial Balance.
3 Accounting Cycle, Preparation of Financial Statements, Analyses of Financial Statements.
4 Non-Current Assets and Depreciation.
5 Inventory, various methods for inventory record.
6 Accounting Concepts, Standards, Principles and Policies, GAAP, International Public Sector
Accounting Standards (IPSAS).
7 Control Accounts Reconciliations, errors and errors detections.
8 Bank Reconciliation, Functions of Treasuries.
9 Budgeting (Federal and Provincial), PSDP, Assignment Accounts, Procedures and recording
of expenditure.
10 Code of Ethics, Fraud and Corporate Governance.
11 Forensic Accounting.
12 Cost Accounting.

I- FORMS OF BUSINESS ORGANIZATIONS, BUSINESS TRANSACTIONS AND DOCUMENTS

a) Forms of business organizations like sole proprietorship, association of persons,
partnerships, registered and unregistered firms, various types of companies under
Companies Act.
b) Type of Business Transactions: Sales, Purchase, Receipts, Payments, Petty cash, Payroll.
c) Types of Business Documentation: Quotation, Sales and purchase orders, Delivery note,
Invoice, Credit note, Debit note, Statement, Remittance advice, Receipt, Internal cheque
requisition, Petty cash claim, Pay slip.
d) Basic principles of regulation and business policies, Contract law, Regulation of sale of goods,
document retention policies, data protection.

2- DOUBLE ENTRY BOOK KEEPING

a) Double entry transactions.
Nature and functions of primary records, journalizing, preparation of Ledger/T-accounts,
Trial balance and adjustments, Types of ledger accounts.
b) Classification of expenditure: Capital, Revenue.
c) The accounting equation.

3- ACCOUNTING CYCLE
a) Banking and petty cash.
b) Source of funds and documentation. Types of receipts (cash, cheque, standing order, direct
debits, credit card, debit card, and BACS), supporting information, credit note, remittance
advice. statement, Unusual features: wrongly completed cheque, out-of- dale cheque, credit
and debit card limits exceeded, disagreement with/insufficient supporting documentation
c) Banking Monies Received Banking documentation: paying-in slips, credit and debit card
documentation. Methods of handling and storing money, including security aspects.
d) Recording Payments and Monies Received
Manual cash books, Manual general ledger and receivables ledger, computerized records.
e) Authorizing and Making Payments
Documents: cheque requisitions, Authorization.
 f) Bank Reconciliation
General bank services and operation of bank clearing system, function and form of banking
documentation, Bank reconciliation statement.
g) Maintaining Petty Cash Records
Documentation: petty cash records, Authorization.
Security of cash, queries: unauthorized claims for payment, insufficient supporting evidence,
claim exceeding authorized limit.
Manual petty cash book, imprest and non-imprest methods.
Reconciliation of petty cash book to cash in hand.
h) Sales and Sales Tax Returns
Source documents, Invoices and credit notes.
General principles of a sales tax, Types of discount.
Methods of coding data, Sales day book, Sales returns day book, Authorization.
Recording sales: Manual general ledger, Manual receivables ledger, computerized ledgers,
statements, Aged receivable.
i) Purchases and Purchased Returns
Ordering systems: Internet, verbal, written, source documents.
Suppliers invoices and credit notes, types of discount.
Methods of coding data, Purchase day book, Purchase returns day book.
j) Recording Purchases
Manual general ledger, Manual payables ledger, computerized ledgers, statements, Aged
payables analysis.
Communication with suppliers: orally and in writing, issues like incorrect calculations, non-
delivery of goods charged, duplication of invoices, incorrect discounts.
Recording payroll transactions: Documentation (Pay slips, authorization), Payment methods
(cash, cheques, automated payment), queries.
Security and control, Cash book, General ledger, Deduction of taxes under applicable tax
laws.
k) Complete Accounting Cycle
l) Accruals and prepayments, Depreciation, Bad and doubtful debts, Closing inventory (and
inventory valuation), extended trial balance, Provisions, adjusted trial balance.
m) Preparation of Financial Statements
Profit and Loss, Balance Sheet, Cash Flow Statement (both methods), Statement of Equities
and Comprehensive Income Statements.
n) Analysis of Financial Statements.
o) Accounting Treatment of Multiple Currencies under IPSAS.

4- NON-CURRENT ASSETS AND DEPRECIATION

a) Non-current assets: Acquisitions, asset register, Accounting treatment, Disposal, Part
exchange, Authorization, maintenance of capital records.
b) Depreciation methods: Straight line, reducing balance, etc.

5- INVENTORY
a) Various methods of recording inventory like FIFO, LIFO, etc.
b) Inventory and IPSAS.

6- ACCOUNTING STANDARDS, PRINCIPLES AND POLICIES

a) Accounting Concepts, Principles, Policies and Standards: Going concern, Accruals,
Consistency, Prudence, Relevance, Reliability, Comparability, etc.
b) International Public Sector Accounting Standards (IPSAS): Their applicability in the public
sector.
c) Public Financial Management Acts of Federal, Provincial Governments and Rules thereunder.
7- CONTROL ACCOUNTS, RECONCILIATIONS AND ERRORS
a) Reconciliation: Payables ledger reconciliation, Receivable ledger reconciliation, bank
reconciliation.
b) Identification of Errors: Incorrect double entry, missing entries, insufficient information.
c) Correction of Errors: Suspense account, Journal entries.

8- BANK RECONCILIATION AND FUNCTIONS OF TREASURIES

a) Reconciliation with Bank, Treasuries, and Books: Detection and removal of differences.
b) Functions of Treasuries.

9- FEDERAL AND PROVINCIAL BUDGETS

a) Procedures for Preparation of Federal and Provincial Budgets, PSDP Funding, and
Assignment Accounts. Disbursement through Assignment Account.
b) Procedure for Release of PSDP Funds: Development Manual.

10- CODE OF ETHICS, FRAUD AND CORPORATE GOVERNANCE

a) Code of Ethics for Professional Accountants: Issued by IFAC.
a. Integrity
b. Objectivity
c. Professional Competence and Due Care
d. Confidentiality
e. Professional Behavior.
b) Corporate Governance Rules 2013.

11- FORENSIC ACCOUNTING

a. Red Flags of Fraudulent Schemes
b. Red Flags of Fraudulent Behaviors
c. Fraud Identification
d. Fraud Investigation
e. Control Measures Against Fraud

12- COST ACCOUNTING

a. Nature & Scope of Cost Accounting
b. Cost Accounting Cycle
c. Financial Statements
d. Job Order Costing
e. Process Costing
f. Material- Costing and Accounting
g. Labour- Costing and Accounting
h. Factory Overhead.
PAPER-2 BUSINESS MATHEMATICS, STATISTICS & ECONOMICS
Time: 3 Hours
Total: 100 Marks
Pass: 50 Marks
S. No. Syllabus Contents Area
I Section-I Business Mathematics
2 Section-2 Business Statistics
3 Section-3 Economics

SECTION-I BUSINESS MATHEMATICS

a) Numbers: integers, decimal, & factors, binomial theorem.
b) Rates, ratios, percentages and discounts, sets and notations, derivatives.
c) Factorization of equations, various methods for solving quadratic equations.
d) Financial Mathematics: simple and compound interest, present and future values.
e) Geometry and Trigonometry: Calculation of areas, circumference, volumes of various
trigonometric and geometric shapes, like triangle, circle, square, rectangle, cylinder, box,
pentagon, hexagon, etc.

SECTION-2 BUSINESS STATISTICS

a) Collection, classification, tabulation, and presentation of data.
b) Measure of central tendencies and dispersions.
c) Correlation.

SECTION-3 ECONOMICS
a) Concept and measurement of national income, GDP, GNP, and NNI.
b) Consumption, saving and investment functions.
c) Equilibrium of national income.
d) Fiscal policy and related concepts, Monetary policy and related concepts.
e) Role of the money and central bank.
f) Balance of trade, balance of payments, and foreign exchange determination.
g) Introduction to WTO.
h) Role of IMF, World Bank, and Asian Development Bank.
i) Economic challenges and opportunities for the developing countries.
j) Budget and related constitutional and legal provisions, process of budget preparation,
procedure for release of development budget.
PAPER-3 NEW ACCOUNTING MODEL (With Books)
Time 3 hours.
Total: 100 Marks
Pass: 50 Marks

S.No. Syllabus Contents Area

1 Legal Framework for Disbursements from Consolidated Funds (Federal and Provincials) and
Accounting.
Pre-Audit checks for expenditure for Development Schemes.
2 Introduction and Overview of NAM concepts. General Accounting in NAM. Financial
Reporting and Closing Procedure.
3 Expenditure. Commitments. Payments. Accounting for liabilities. Assignment and personal
ledger Accounts. Receipts. Cash forecasting. Petty Cash.
4 Procurement and Asset management. Project Accounting, Insurance. Budgetary Controls,
and Bank Reconciliation.
5 Self-Accounting Entities. Transaction between Government Entities, Loss and Recoveries of
Public Treasury, Public Account Transactions. Chart of Accounts.
6 Accounts Code Vol-III.
7 Introduction to FI and HR Modules of SAP.
8 Formats of financial statements of donor funded projects prescribed by World Bank, Asian
Development Bank etc.
9 Analysis of Financial Statements in terms of NAM.

INTRODUCTION: This syllabus aims to;

 Ensure that students have adequate knowledge of important elements and concepts of
NAM.
 Provide knowledge and skills in budgetary controls, expenditure policies and procedures,
and the system of receipts accounting.
 Provide knowledge and skills in Bank reconciliation, Self Accounting entities, Financial
Reporting procedures, Loss and Recoveries of Public Money, and Accounting for Liabilities in
SAP environment.
 Provide knowledge and skills in Transactions between Government Entities, Procurement
and Asset Management, Public Account Transactions, and Insurance.
 Impart students' knowledge and skills in General Accounting in NAM. Use of Assignment and
Personal ledger accounts.
 Create awareness pertaining to salaries and wages, Pension and General Provident Fund in
NAM.

Legal Framework for Disbursement from Consolidated Funds and Public Accounts
 Constitutional Provisions relating to Consolidated Funds and Public Accounts.
 CGA Ordinance 2001. Responsibilities of CGA.
 Responsibilities of Divisional Accountants.
 Pre-audit Checks for disbursements from Consolidated Funds and Public Accounts.
 Procedures for opening of Assignment Accounts and withdrawal of money from Assignment
Accounts.

Public Financial Management Acts

 Public Financial Management Act of Federal Governments.
 Public Financial Management Acts of Provincial Governments.
 Rules made under these Acts.
 Single Treasury Accounts.
Public Procurement Laws
 Public Procurement Ordinance of Federal government.
 Public Procurement Laws of Provincial Governments.
 Rules made under these laws.

General Provident Fund

 Introduction.
 Advance from GP Fund.
 Payment by direct credit.
 GP-Fund monthly deductions from salary.
 Processing of GP Fund payment.
 Recording of GP Fund expenditure.
 Consolidation of GP Fund expenditure.
 Reporting of GP Fund expenditure.
 Recording, consolidation and reporting of GP Fund expenditure.
 Reconciliation of GP fund expenditure.
 Insurance Budgetary Controls.

Insurance
 Introduction.
 General Policies.
 Claims Against the Government
 Accounting Policies

Budgetary Controls
 Introduction
 General Policies
 Detailed Procedures
 Specific Budgetary Procedures

Bank Reconciliation
 Introduction
 Overview
 General Policies
 Daily Procedures
 Monthly Procedure

Transaction between Government Entities

 Introduction
 General Policies
 Accounting Policies
 Accounting for transactions from Government entities
 Detailed Procedures

Loss and Recoveries of Public Money

 Introduction
 General Policies
 Accounting for Losses and Recoveries

Public Account Transaction

 Introduction
 General Policy
 Accounting Policy
  Detailed Procedures
 Reconciliation of Public Account Transactions
 Reporting of Public Account Balance

Cash flow Forecasting Analysis

 Why cash flow forecasting analysis
 Information required
 Sources of Information

Self-Accounting Entities
 Introduction
 General Policies
 Accounting Policies
 Accounting for Self-accounting Entity Transactions
 Detailed Procedures

Procurement and Asset Management

 Introduction
 General Policies for Procurement
 Accounting for Stores
 Fixed Assets Management
 General Policies for Disposal of Fixed Assets
 Accounting for Proceeds from Disposals

Project Accounting
 Introduction
 General Policies
 Accounting Policies
 Accounting for Project Expenditure

General Accounting
 Introduction
 Retention of Accounting Records
 Maintenance of Accounting Records
 Use of Suspense Account
 Control of Official Forms and Cheque Books

Expenditure
 Introduction
 General Policies
 Accounting Policies
 Accounting for Expenditure
 Detailed Procedures
 Salaries and Wages
 Pension Payment
 General Provident Fund
 Contractor/Work Payments
 Loans And Advances
 Overseas Payments
 Grants-in-aid, Contributions etc.
 Assignment Account and Personal Ledger Account
 Maintenance of Permanent Accounting Records
Accounting for Liabilities
 Introduction
 General Policy
 Categories of Liabilities
 Accounting Policies
 Accounting Procedures
 Reconciliation of Liability Records
 Reporting of Liabilities

Commitments
 Introduction
 Why commitment?
 Criteria to follow
 Reversal of commitment
 Reinstatement of commitments

Assignment Accounts & Personal Ledger Accounts/Special Deposit Accounts

 Introduction
 Policies
 Detailed Procedures
 Appendix A - Assignment Account/Personal Ledger Account Transactions

Receipts
 Introduction
 General Policies
 Accounting Policies
 Accounting for receipts
 Detail of Procedures
 Treatment specific classes of receipt

Formats of Financial Statements for Donor Funded Projects

 Format of Financial Statements for Donor Funded Projects

Case Study
 A case study may be placed before candidates for testing their understanding, knowledge,
and skill for the entire process.

Analysis of Financial Statements in terms of NAM

 Elements of financial statements
 Analysis of financial statements
 Exercises

PAPER-4 BUSINESS COMMUNICATION & BEHAVIORAL STUDIES

Time: 3 hours
Total: 100 Marks
Pass: 50 Marks

S.No. Syllabus Contents Area

1 Principles of Applied Grammar
2 Business Communication
3 Secretarial Writing
4 Interpersonal Skills and Behavioral Studies

CONTENTS
1. PRINCIPLES OF APPLIED GRAMMAR
a) Precise writing, paraphrasing, and composition.
b) Essay on current issues relating to Economy, Development issues, Challenges in various projects
and possible recommendations, Education, Health, Information Technology, Artificial Intelligence.

2. BUSINESS COMMUNICATION
a) Types and writing skills of different business messages.
b) Negotiation skills.
c) Ensuring coordination, cooperation, and synthesis within the organization for successful and
result-oriented communication.
d) Basic concepts, components, importance, process, principles, and barriers of communication.

3. SECRETARIAL WRITING
a) Preparation of secretarial writing
b) Writing skills for official reports (admin & inspection reports, inquiry report, fact-finding report,
and audit report)
c) Kinds of official correspondence. DO, UO, Circular, Letter, Office Memo, Gazette notification, and
communication of sanctions.
d) Preparation of Observation Statements, Draft Para (DP)
e) Rules of Business
f) Secretarial instruction
g) Principles, rules procedures of official Noting and Drafting
h) Summary writing.
i) Case study relating to observation statements, inspection reports, inquiry reports, and audit
reports.

4. INTER-PERSONAL SKILLS AND BEHAVIORAL SCIENCE

a) Definition and approaches to Organizational Behavior.
b) Effects of globalization, information technology, and ethics on Organizational Behavior.
c) Influences of Individual Behavior.
d) Motivation, motivational factors, and theories.
e) Challenges of Organizational Behavior.
f) Training and development of individuals.
g) Conflict and negotiation.
h) Management by Objectives (MBO) and Management by Exception (MBE).
i) Types and theories of leadership and skills of leaders.
j) Definition and phases of decision making.
k) Techniques and models of decision making.
l) Various types of Management styles.

PAPER-5: SPECIFICATIONS, SCHEDULE OF RATES & ITS APPLICATION (With Books)

Time allowed: 3 hours
Total: 100 Marks
Pass: 50 Marks

The major emphasis will be to equip the candidates regarding basic engineering concepts, to process
and review project estimates, to use books of specifications with reference to schedule of rates.
It may include basic engineering concepts including building, highway, irrigation, public health
Engineering, steel structure work, mechanical and electrical works. It will also include different
stages of Projects i.e. project identification, preparation, execution, completion and evaluation. It
will also include preparation and review of project estimates, bill of quantities, rate analysis (RA),
introduction to FIDIC documents.

Syllabus outline

S.No. Syllabus Contents Area

1 Definitions of Basic Engineering concepts
2 Measurement & mensuration of different construction materials
3 Measurement & mensuration of different construction structures
4 Understanding of Different construction activities
5 Understanding of various estimation techniques
6 Case Study Regarding Preparation of BOQ.

Prescribed Books: Candidates are allowed to consult the following books in examination hall

S. No. Title of Book Publication

1 Glossary of terms of Pak. PWD books of Specification GOP
2 Pak.PWD books of Specification GOP
3 Schedule of Rates (Federal & Provincial Public Works GOP & Provincial
Departments) Governments

Additional Reading Material:

Mensuration for Schools & Colleges Part I, II & III by A. E. Pierpoint.