Introduction to Data Migration Templates
Version S4CORE 107 - Standard Scope - 19.12.2024 © Copyright SAP SE. All rights reserved.
Overview
A migration template (Microsoft Excel XML Spreadsheet 2003 file) consists of different sheets which are visible at the bottom of the migration template. You use the different sheets to specify the data
that belongs to different data structures. For example the migration template for the migration object 'Product', contains a sheet for basic data, a sheet for plant data, and so on. Some sheets are
mandatory, and some are optional.
A migration template is based on the active view of the relevant migration object. You can find information about the active view in the Microsoft Excel XML file. In the file, navigate to File -> Info. You
can find the active view name under Properties -> Tags.
Prerequisites
In the Microsoft Excel XML Spreadsheet 2003 file, navigate to 'File' -> 'Options' -> 'Advanced'. Under the option 'When calculating this workbook:', ensure that the option 'Set precision as displayed' is
selected.
Information about File Sizes
SAP S/4HANA Cloud
If you are migrating data to SAP S/4HANA Cloud, the default size limit for each uploaded XML file is 100MB. If required, you can zip several files together. Note that the combined size of all the XML
files you want to add to the zip file must not exceed 160MB. The limit for zip file is still 100MB.
SAP S/4HANA On-Premise
If you are migrating data to SAP S/4HANA, the default size limit for each uploaded XML file is 100MB.
You can increase the size limit for each uploaded XML file to 160MB by changing the system parameter (icm/HTTP/max_request_size_KB). If required, you can zip several files together. Note that the
combined size of all the XML files you want to add to the zip file must not exceed 160MB. The limit for the zip file is still 160 MB with the adjusted system parameter.
The Field List Sheet
The 'Field List' sheet is one of the first sheets in the migration template. You use this sheet to get an overview of the expected data in one central location.
It contains information about the mandatory and optional sheets, as well as detailed information for each sheet (for example the expected data type and length for the fields in each sheet).
On the 'Field List' sheet, you can view the following information for each field in the migration template:
• The name of the sheet, and whether it is mandatory or optional. Only mandatory sheets have the suffix 'Mandatory', for example 'Basic Data (Mandatory)'. All other sheets are optional.
Note:
You can quickly get an overview of the mandatory and optional sheets by looking at the color of the sheet names at the bottom of the migration template. The name of the mandatory sheets have the
color orange, while the optional sheets have the color blue.
• The group name for the fields in a sheet.
• The individual fields in each sheet, as well as whether fields are mandatory for a sheet.
• Information about the expected format of the individual fields, for example the data type and length.
Note:
In the field list sheet, certain technical information about the fields is hidden by default. The columns 'SAP Structure' and 'SAP Field' (columns 8 and 9) are hidden by default. The column 'SAP Structure'
is the technical name of the structure that the field belongs to. The column 'SAP Field' is the technical name of the field. To unhide these columns, select the columns adjacent to either side of the
columns that you want to unhide. Right-click your selection, and choose 'Unhide'.
If you want to extract data from SAP ERP, the technical name of structure and the technical name of the field often corresponds to the SAP ERP table name and field name. Also, the SAP Release Note
(2568909) for SAP S/4HANA Cloud data migration content uses the technical names of the structures and fields.
Working with Sheets
For each migration template, you need to specify data for the mandatory sheets, and for the optional sheets that are relevant for your project:
• Mandatory sheets (orange)
Mandatory sheets represent the minimum set of data you must provide for data migration. Fill in all mandatory fields.
• Optional sheets (blue)
Use optional sheets depending on your migration scope and available legacy data.
Viewing Additional Information for Each Column
In row 8, you can view the field names in SAP S/4HANA, as well as additional information such as the expected format (for example the data type and length). Note that you must expand the row to
view this additional information.
Some fields are mandatory, and some are optional. The wildcard character (‘*’) beside the name of a field indicates that the field is mandatory.
Note:
Although an optional sheet may contain mandatory columns, if the sheet is not relevant for your project, there is no need to fill the mandatory columns in the sheet with data.
Note:
Rows 4, 5, and 6 are hidden by default. Row 4 is the technical name of the structure (corresponds to the sheet name). Row 5 is the technical name of the field (corresponds to row 8 - the field
description). Row 6 contains technical information such as the data type and length.
To unhide these rows, select the rows adjacent to either side of the rows that you want to unhide. Right-click your selection, and choose 'Unhide'.
Working with Different Data Types
You can view the data type for a field in row 8 (see 'Viewing Additional Information for Each Column' above). Depending on the field, one of the following data types may be required:
• Text
Letters, numbers, and special characters are permitted. In the SAP S/4HANA migration cockpit, you can map the values of certain fields with the data type text (usually those fields with Length: 80) to
their correct SAP S/4HANA target values. You can do this value mapping in the SAP S/4HANA migration cockpit when you start the transfer (in the step 'Convert Values').
• Number
Enter numbers with decimals in the relevant country-specific format, for example 12.34 (United States) or 12,34 (Germany). For fields with decimals, the declared length includes decimals (if required),
for example if the information for the column states: Length: 8, Decimals: 3, then a number such as 12345.678 is permitted. Note that decimal places are not mandatory. In this example, you can
specify a whole number up to length 8 without decimal places, for example ‘1’. This number would be set to ‘1.000’ internally. For negative numbers, ensure that a minus sign ('-') directly precedes the
number, for example '-100'. Note that currencies with more than 3 decimal places are not supported.
Note that the maximum field length supported by Microsoft Excel is 15 digits (including decimals). If you have longer numbers, use the option for transferring data to S/4HANA using staging tables.
• Date
Enter the date in your country-specific format, for example 12/31/1998 (United States) or 31.12.1998 (Germany). Note that Microsoft Excel automatically recognizes different date formats and transforms
them automatically to the correct XML format.
• Time
Enter the time in the format HH:MM:SS, for example 02:52:40
Copying Data to a Sheet
When copying data to a sheet from Microsoft Excel, always right-click the relevant cell and choose the paste option 'Values (V)'. Avoid pasting data that includes formatting and formulas into the
migration template, as this will corrupt the structure of the XML migration template.
Using the Find and Replace Function
Do not use the Microsoft Excel function 'Find and Replace'. If you change data by using this function, you may also unintentionally change the field names and corrupt the structure of the XML migration
template.
Saving the Migration Template
Ensure that you only save the migration template as a Microsoft Excel XML Spreadsheet 2003 file. Other file types are not supported by the SAP S/4HANA migration cockpit.
Important Information
Do not make any changes to the structure of the migration template, specifically:
• Do not delete, rename or change the order of any sheet in the migration template.
• Do not change the formatting of any cells.
• Do not use formulas.
• Do not hide, remove, or change the order of any of the columns in the migration template.
Note:
Any changes to the sheets will result in a corrupted XML structure. Such modified migration templates are not supported by the SAP S/4HANA migration cockpit.
Field List for Migration Object: QM - Inspection method
Version S4CORE 107 - Standard Scope - 19.12.2024 © Copyright SAP SE. All rights reserved.
Sheet Name Group Name Field Description Importance Type Length Decimal
Inspection Method General Data (mandatory)
Key Plant for Inspection Method mandatory for sheet Text 80
Inspection Method mandatory for sheet Text 80
General information Valid-From Date mandatory for sheet Date
Status of Master Record mandatory for sheet Text 80
Search Field mandatory for sheet Text 40
Info Fields Info Field 1 Text 10
Info Field 2 Text 20
Info Field 3 Text 40
Inspection Method Short Texts (mandatory)
Key Plant for Inspection Method mandatory for sheet Text 80
Inspection Method mandatory for sheet Text 80
Language Key mandatory for sheet Text 80
Short Texts Valid-From Date mandatory for sheet Date
Short Text mandatory for sheet Text 40
Inspection Method Long Texts
Key Plant for Inspection Method mandatory for sheet Text 80
Inspection Method mandatory for sheet Text 80
Language Key mandatory for sheet Text 80
Long Texts Valid-From Date Date
Text Line Text unrestricted
Source Data for Migration Object: QM - Inspection metho
Version S4CORE 107 - Standard Scope - 19.12.2024 © Copyright SAP SE. All rights reserved.
Key General in
Plant for Inspection Method* Inspection Method* Valid-From Date*
Key uniquely identifying a plant. Name that uniquely identifies an inspection Specifies the start date for the validity
2101 E350A method within a plant. 17.03.2025
period of an object.
2101 E350BR 17.03.2025
2101 E350B0 17.03.2025
2101 E350C 17.03.2025
2101 S355JR 17.03.2025
2101 S355J0 17.03.2025
2101 S355J2 17.03.2025
2101 GR50 17.03.2025
2101 GR60 17.03.2025
2101 GR65 17.03.2025
2101 E250A 17.03.2025
2101 E250BR 17.03.2025
2101 E250B0 17.03.2025
2101 E250C 17.03.2025
2101 S275JR 17.03.2025
2101 S275J0 17.03.2025
2101 S275J2 17.03.2025
2101 A36 17.03.2025
pection method
General information Info F
Status of Master Record* Search Field* Info Field 1
This status indicates the processing status This field uses the search help to make it Text Line for Additional Information
2 of the master inspection characteristics. IS2062:2011E350A
easier to find master data records.
2 IS2062:2011E350BR
2 IS2062:2011E350B0
2 IS2062:2011E350C
2 BSEN10025-1S355JR
2 BSEN10025-1S355J0
2 BSEN10025-1S355J2
2 ASTM A572 GR50
2 ASTM A572 GR60
2 ASTM A572 GR65
2 IS2062:2011E250A
2 IS2062:2011E250BR
2 IS2062:2011E250B0
2 IS2062:2011E250C
2 BSEN10025-1S275JR
2 BSEN10025-1S275J0
2 BSEN10025-1S275J2
2 ASTM A36
Info Fields
Info Field 2 Info Field 3
Text Line for Additional Information Text Line for Additional Information
Source Data for Migration Object: QM - Inspection metho
Version S4CORE 107 - Standard Scope - 19.12.2024 © Copyright SAP SE. All rights reserved.
Key
Plant for Inspection Method* Inspection Method* Language Key*
2101 E350A EN
2101 E350BR EN
2101 E350B0 EN
2101 E350C EN
2101 S355JR EN
2101 S355J0 EN
2101 S355J2 EN
2101 GR50 EN
2101 GR60 EN
2101 GR65 EN
2101 E250A EN
2101 E250BR EN
2101 E250B0 EN
2101 E250C EN
2101 S275JR EN
2101 S275J0 EN
2101 S275J2 EN
2101 A36 EN
pection method
Short Texts
Valid-From Date* Short Text*
17.03.2025 IS2062:2011E350A
17.03.2025 IS2062:2011E350BR
17.03.2025 IS2062:2011E350B0
17.03.2025 IS2062:2011E350C
17.03.2025 BSEN10025-1S355JR
17.03.2025 BSEN10025-1S355J0
17.03.2025 BSEN10025-1S355J2
17.03.2025 ASTM A572 GR50
17.03.2025 ASTM A572 GR60
17.03.2025 ASTM A572 GR65
17.03.2025 IS2062:2011E250A
17.03.2025 IS2062:2011E250BR
17.03.2025 IS2062:2011E250B0
17.03.2025 IS2062:2011E250C
17.03.2025 BSEN10025-1S275JR
17.03.2025 BSEN10025-1S275J0
17.03.2025 BSEN10025-1S275J2
17.03.2025 ASTM A36
Source Data for Migration Object: QM - Inspection metho
Version S4CORE 107 - Standard Scope - 19.12.2024 © Copyright SAP SE. All rights reserved.
Key
Plant for Inspection Method* Inspection Method* Language Key*
pection method
Long Texts
Valid-From Date Text Line
