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 Excel VBA Programming For Dummies, 6th Edition Kusleika

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Excel VBA
Programming
6th Edition

by Dick Kusleika

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 Excel VBA Programming For Dummies, 6th Edition Kusleika

Excel® VBA Programming For Dummies®

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 Excel VBA Programming For Dummies, 6th Edition Kusleika
Contents at a Glance
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
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Part 1: Starting Excel VBA Programming . . . . . . . . . . . . . . . . . . . . . . 7
CHAPTER 1: Getting to Know VBA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
CHAPTER 2: Building Simple Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Part 2: Employing VBA with Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

CHAPTER 3: Working in the Visual Basic Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
CHAPTER 4: Introducing the Excel Object Model. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
CHAPTER 5: VBA Sub and Function Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
CHAPTER 6: Using the Excel Macro Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Part 3: Programming Concepts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

CHAPTER 7: Essential VBA Language Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
CHAPTER 8: Working with Range Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
CHAPTER 9: Using VBA and Worksheet Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

CHAPTER 10: Controlling Program Flow and Making Decisions . . . . . . . . . . . . . . . . . . 151

CHAPTER 11: Automatic Procedures and Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

CHAPTER 12: Error-Handling Techniques . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

CHAPTER 13: Bug Extermination Techniques . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

CHAPTER 14: VBA Programming Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Part 4: Communicating with Your Users . . . . . . . . . . . . . . . . . . . . 243

CHAPTER 15: Simple Dialog Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
CHAPTER 16: UserForm Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
CHAPTER 17: Using UserForm Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

CHAPTER 18: UserForm Techniques and Tricks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

CHAPTER 19: Accessing Your Macros through the User Interface . . . . . . . . . . . . . . . . 329

Part 5: Putting It All Together . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

CHAPTER 20: Creating Worksheet Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345
CHAPTER 21: Creating Excel Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

Part 6: The Part of Tens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 377

CHAPTER 22: Ten Handy Visual Basic Editor Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379
CHAPTER 23: Resources for VBA Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 389

CHAPTER 24: Ten VBA Do’s and Don’ts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 401

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 Excel VBA Programming For Dummies, 6th Edition Kusleika
Table of Contents
INTRODUCTION ...................................................1
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About This Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Typographical conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Macro security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Foolish Assumptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Icons Used in This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Beyond the Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Where to Go from Here . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

PART 1: STARTING EXCEL VBA PROGRAMMING . . . . . . . . . . . . . 7

CHAPTER 1: Getting to Know VBA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Understanding VBA Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Knowing What VBA Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Inserting a bunch of text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Automating a task you perform frequently . . . . . . . . . . . . . . . . . . . .11
Automating repetitive operations . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Creating a custom command. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Creating a custom button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Developing new worksheet functions . . . . . . . . . . . . . . . . . . . . . . . .12
Creating custom add-ins for Excel . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Getting the Most from VBA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Knowing what VBA does best . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Recognizing the disadvantages of using VBA . . . . . . . . . . . . . . . . . .13
Understanding VBA Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Ensuring Excel Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

CHAPTER 2: Building Simple Macros. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Displaying the Developer Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Creating a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Preparing the Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Recording a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Running the Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Viewing a Macro in the Visual Basic Editor . . . . . . . . . . . . . . . . . . . . . . .22
Modifying the Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Saving Workbooks That Contain Macros . . . . . . . . . . . . . . . . . . . . . . . . .25
Understanding Macro Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

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PART 2: EMPLOYING VBA WITH EXCEL . . . . . . . . . . . . . . . . . . . . . . . 29

CHAPTER 3: Working in the Visual Basic Editor . . . . . . . . . . . . . . . . . . . . 31

Getting to Know the Visual Basic Editor . . . . . . . . . . . . . . . . . . . . . . . . . .31
Activating the VBE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
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Exploring VBE components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Working with the Project Explorer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Adding a new VBA module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Working with a Code Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Minimizing and maximizing windows. . . . . . . . . . . . . . . . . . . . . . . . .36
Looking at the parts of a module . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Getting VBA code into a module . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Entering code directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Using the macro recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Copying VBA code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Customizing the VBE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Using the Editor tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Using the Editor Format tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Using the General tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Using the Docking tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

CHAPTER 4: Introducing the Excel Object Model . . . . . . . . . . . . . . . . . . 51

Working with the Excel Object Model . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Understanding the object hierarchy . . . . . . . . . . . . . . . . . . . . . . . . . .52
Referring to objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Diving into Object Properties and Methods . . . . . . . . . . . . . . . . . . . . . .57
Setting object properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Taking action with object methods . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Triggering actions with object events . . . . . . . . . . . . . . . . . . . . . . . . .61
Finding Out More from VBA Resources . . . . . . . . . . . . . . . . . . . . . . . . . .62
Using VBA’s Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Using the Object Browser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
Automatically listing properties and methods . . . . . . . . . . . . . . . . .64

CHAPTER 5: VBA Sub and Function Procedures . . . . . . . . . . . . . . . . . . . 67

Understanding Subs versus Functions . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Looking at Sub procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Looking at Function procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Naming Subs and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Executing Sub procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Executing the Sub procedure directly . . . . . . . . . . . . . . . . . . . . . . . .72
Executing the procedure from the Macro dialog box . . . . . . . . . . .73
Executing a macro by using a shortcut key . . . . . . . . . . . . . . . . . . . .74
Executing the procedure from a button or shape . . . . . . . . . . . . . .75
Executing the procedure from another procedure . . . . . . . . . . . . .77
Executing the procedure from the Immediate window . . . . . . . . . .77

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Executing Function Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Calling the function from a Sub procedure . . . . . . . . . . . . . . . . . . . .78
Calling a function from the Immediate window . . . . . . . . . . . . . . . .79
Calling a function from a worksheet formula . . . . . . . . . . . . . . . . . .80

CHAPTER 6: Using the Excel Macro Recorder . . . . . . . . . . . . . . . . . . . . . . 83

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Recording Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Preparing to Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Choosing Between Relative and Absolute Mode . . . . . . . . . . . . . . . . . .86
Recording in absolute mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Recording in relative mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Watching the Macro Recorder in Action . . . . . . . . . . . . . . . . . . . . . . . . .89
Specifying Recording Options for Your Macro . . . . . . . . . . . . . . . . . . . .91
Streamlining Code Generated by the Macro Recorder . . . . . . . . . . . . .92

PART 3: PROGRAMMING CONCEPTS . . . . . . . . . . . . . . . . . . . . . . . . . 97

CHAPTER 7: Essential VBA Language Elements . . . . . . . . . . . . . . . . . . . . 99

Using Comments in Your VBA Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Using Variables, Constants, and Data Types . . . . . . . . . . . . . . . . . . . . .101
Understanding variables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
What are VBA’s data types? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Declaring and scoping variables . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Working with constants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Using premade constants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Working with strings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Working with dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
Using Assignment Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Assignment statement examples . . . . . . . . . . . . . . . . . . . . . . . . . . .113
About that equal sign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Smooth operators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Working with Arrays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Declaring arrays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Multidimensional arrays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Dynamic arrays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Using Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

CHAPTER 8: Working with Range Objects . . . . . . . . . . . . . . . . . . . . . . . . . 119

Referring to Range Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Referring to a Range Using Properties . . . . . . . . . . . . . . . . . . . . . . . . . .121
The Cells property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
The O set property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
The Resize property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

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 Excel VBA Programming For Dummies, 6th Edition Kusleika
Working with Range Object Properties . . . . . . . . . . . . . . . . . . . . . . . . .124
The Value property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
The Text property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
The Count property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126
The Column and Row properties . . . . . . . . . . . . . . . . . . . . . . . . . . .126
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The Address property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126
The HasFormula property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
The Font property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
The Interior property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
The Formula property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
The NumberFormat property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Taking Action with Range Object Methods . . . . . . . . . . . . . . . . . . . . . .131
The Select method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
The Copy and Paste methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
The Clear method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
The Delete method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

CHAPTER 9: Using VBA and Worksheet Functions . . . . . . . . . . . . . . . 135

Understanding Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Using Built-In VBA Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Working with dates and times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Manipulating strings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138
Identifying objects and data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
VBA functions that do more than return a value . . . . . . . . . . . . . .140
Discovering VBA functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
Using Worksheet Functions in VBA . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Worksheet function examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Entering worksheet functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
More about using worksheet functions . . . . . . . . . . . . . . . . . . . . . .148
Using Custom Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

CHAPTER 10: Controlling Program Flow and

Making Decisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Going with the Flow, Dude . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
The GoTo Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Decisions, Decisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
The If-Then structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
The Select Case structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158
Knocking Your Code for a Loop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
For-Next loops . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
Do-While loop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167
Do-Until loop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168
Using For Each-Next Loops with Collections . . . . . . . . . . . . . . . . . . . . .168

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