OCCUPATIONAL SAFETY AND HEALTH
PROGRAM
1. PROGRAM OVERVIEW
1.1 Purpose Statement
This Occupational Safety and Health (OSH) Program establishes comprehensive policies,
procedures, and practices designed to protect employees, contractors, and visitors from
workplace hazards while ensuring compliance with applicable safety regulations.
1.2 Scope
This program applies to all employees, contractors, temporary workers, and visitors at all
company facilities and work sites.
1.3 Commitment Statement
Management is committed to providing a safe and healthy work environment through the
implementation of effective safety measures, continuous improvement, and employee
engagement in safety practices.
2. ROLES AND RESPONSIBILITIES
2.1 Senior Management
• Provide leadership and resources for the OSH program
• Establish safety policies and objectives
• Ensure regulatory compliance
• Review program effectiveness regularly
2.2 Safety Manager/Coordinator
• Develop and implement safety procedures
• Conduct safety training programs
• Investigate incidents and accidents
• Monitor compliance with safety regulations
• Maintain safety records and documentation
2.3 Supervisors
• Ensure employees follow safety procedures
• Conduct regular safety inspections
• Provide job-specific safety training
• Report hazards and incidents immediately
• Lead by example in safety practices
2.4 Employees
• Follow all safety procedures and policies
• Use required personal protective equipment (PPE)
• Report hazards, incidents, and near misses
• Participate in safety training programs
• Suggest safety improvements
3. HAZARD IDENTIFICATION AND ASSESSMENT
3.1 Hazard Identification Process
• Workplace Inspections: Monthly systematic inspections of all work areas
• Job Safety Analysis (JSA): Analysis of high-risk tasks and procedures
• Employee Reporting: Encourage reporting of hazards and near misses
• Incident Investigation: Analyze incidents to identify root causes
• Pre-task Planning: Assess hazards before beginning work activities
3.2 Risk Assessment Matrix
Severity Probability Risk Level Action Required
High High Critical Immediate action required
High Medium High Action required within 24 hours
Medium Medium Medium Action required within 1 week
Low Low Low Monitor and review
3.3 Hazard Categories
• Physical hazards (noise, vibration, temperature)
• Chemical hazards (toxic substances, fumes)
• Biological hazards (bacteria, viruses)
• Ergonomic hazards (repetitive motion, lifting)
• Psychosocial hazards (stress, workplace violence)
4. SAFETY TRAINING PROGRAM
4.1 New Employee Orientation
• General safety policies and procedures
• Emergency procedures and evacuation plans
• Hazard communication and material safety data sheets
• Personal protective equipment requirements
• Incident reporting procedures
4.2 Job-Specific Training
• Equipment-specific safety procedures
• Hazardous material handling
• Confined space entry procedures
• Lockout/tagout procedures
• Fall protection systems
4.3 Ongoing Training Requirements
• Annual safety refresher training
• Quarterly safety meetings
• Monthly toolbox talks
• Specialized training as needed
4.4 Training Documentation
• Maintain records of all training completed
• Track training compliance and renewal dates
• Document competency assessments
5. EMERGENCY PREPAREDNESS AND RESPONSE
5.1 Emergency Response Plan
• Fire Emergency: Evacuation procedures, alarm systems, fire suppression
• Medical Emergency: First aid procedures, emergency contacts, medical facilities
• Chemical Spill: Containment procedures, cleanup protocols, reporting requirements
• Natural Disasters: Weather-related emergencies, business continuity plans
5.2 Emergency Equipment
• First aid kits and automated external defibrillators (AEDs)
• Fire extinguishers and emergency eyewash/shower stations
• Emergency communication systems
• Spill containment materials
5.3 Emergency Drills
• Monthly fire drills
• Quarterly emergency response drills
• Annual comprehensive emergency exercises
6. PERSONAL PROTECTIVE EQUIPMENT (PPE)
6.1 PPE Assessment
• Conduct workplace assessments to determine PPE requirements
• Select appropriate PPE based on identified hazards
• Ensure PPE meets applicable standards
6.2 PPE Requirements by Work Area
• General Areas: Safety glasses, hard hats, steel-toed boots
• Chemical Handling: Gloves, face shields, respirators, chemical-resistant clothing
• Welding Operations: Welding helmets, fire-resistant clothing, safety screens
• Confined Spaces: Full-body harnesses, air monitoring equipment, communication
devices
6.3 PPE Program Elements
• Training on proper use, maintenance, and limitations
• Regular inspection and replacement schedules
• Proper storage and disposal procedures
• Documentation of PPE issuance and training
7. INCIDENT MANAGEMENT
7.1 Incident Reporting
• Immediate notification requirements
• Incident report forms and procedures
• Investigation timeline and responsibilities
• Communication protocols
7.2 Investigation Process
1. Secure the incident scene
2. Provide medical attention if needed
3. Gather evidence and witness statements
4. Analyze root causes
5. Develop corrective actions
6. Document findings and recommendations
7.3 Recordkeeping Requirements
• OSHA recordkeeping standards compliance
• Injury and illness logs
• Incident investigation reports
• Corrective action tracking
8. HEALTH AND WELLNESS PROGRAMS
8.1 Occupational Health Services
• Pre-employment medical examinations
• Periodic health surveillance
• Return-to-work evaluations
• Fitness-for-duty assessments
8.2 Wellness Initiatives
• Health screening programs
• Ergonomics assessments
• Stress management resources
• Workplace wellness education
9. CONTRACTOR AND VISITOR SAFETY
9.1 Contractor Requirements
• Pre-qualification safety requirements
• Orientation and training programs
• Insurance and certification verification
• Performance monitoring and evaluation
9.2 Visitor Safety
• Check-in procedures and identification
• Safety briefings for work areas
• Escort requirements in hazardous areas
• PPE provision when necessary
10. PROGRAM EVALUATION AND IMPROVEMENT
10.1 Performance Metrics
• Injury and illness rates
• Near miss reporting frequency
• Training completion rates
• Safety inspection scores
• Employee safety perception surveys
10.2 Program Review
• Monthly safety performance reviews
• Quarterly program effectiveness assessments
• Annual comprehensive program audits
• Management review meetings
10.3 Continuous Improvement
• Regular policy and procedure updates
• Implementation of best practices
• Employee feedback incorporation
• Benchmarking against industry standards
11. REGULATORY COMPLIANCE
11.1 Applicable Regulations
• OSHA standards and regulations
• EPA environmental requirements
• DOT transportation regulations
• Industry-specific standards
11.2 Compliance Monitoring
• Regular compliance audits
• Regulatory update tracking
• Corrective action implementation
• Documentation maintenance
12. COMMUNICATION AND CONSULTATION
12.1 Safety Communication Methods
• Safety bulletin boards
• Email notifications
• Safety meetings and toolbox talks
• Safety newsletters
12.2 Employee Participation
• Safety committee representation
• Suggestion box programs
• Safety surveys and feedback
• Recognition and incentive programs
APPENDICES
Appendix A: Emergency Contact Information
Appendix B: Incident Report Forms
Appendix C: Training Checklists
Appendix D: PPE Selection Guide
Appendix E: Safety Inspection Checklists
Appendix F: Regulatory References
