Summary of functions in excel:

Function Name What it does Example

SUM Calculates the total =SUM(B2:E2)
AVERAGE Calculates the average value =AVERAGE(A2:A7)
MIN Gives the minimum value =MIN(B2:B10)
MAX Gives the maximum value =MAX(C2:C12)
LARGE Determines the Nth largest =LARGE(C2:C12,2)
number of values in the range
SMALL Determines the Nth smallest =SMALL(C2:C12,2)
number of values in the range
COUNT Count the amount of cells that =COUNT(B2:B10)
consists of numeric data (only
numbers and dates)
COUNTA Count the amount of cells that =COUNTA(B2:B10)
has data in them (text or
numeric)
COUNTBLANK Counts the amount of cells =COUNTBLANK(A1:A10)
without data (blank cells)
COUNTIF Count the amount of cells that =COUNTIF(B2:B10,”>5”)
satisfies a specific condition.
COUNTIFS Count the amount of cells that =COUNTIFS(B2:B10,”>5”, C2:C10,”<7”)
satisfies more than one
condition
SUMIF Adds the actual numbers in a =SUMIF(Range,Criterion, Sum_Range)
certain range if a certain =SUMIF(B2:B6,”>5”,C2:C6)
criterion is met Adds C2 to C6 if B2:B6 is larger than 5
SUMIFS Adds the actual numbers in a =SUMIFS(Sum_Range,Range,Criterion,
certain range if more that one Range,Criterion…)
criterion is met =SUMIFS(C2:C6,B2:B6,”>5”,A2:A6,”<=7”)
RAND Gives a random number =RAND()
(fraction) between 0 and 1
RANDBETWEEN Gives a random number =RANDBETWEEN(1,100)
between numbers you specify
MODE Value that occurs the most =MODE(A2:A15)
MEDIAN Gives the middle value of sorted =MEDIAN(A2:A15)
data
TODAY Gives today’s date =TODAY()
NOW Gives current time and date =NOW()
ROUND Rounds a number to a certain =ROUND(A1,0)
decimal Rounds to nearest integer
ROUNDDOWN Rounds a number down to N =ROUNDDOWN(2.78,1)
places after the decimal point Answ: 2.7
ROUNDUP Rounds a number up to N places =ROUNDUP(2.3,0)
after the decimal point Answ: 3
INT Rounds a number down to the =INT(24.7)
nearest whole number Answ: 24
TRUNC Removes the decimal of a =TRUNC(23.6,0)
number to N places after Answ: 23
decimal point
POWER Raises a number to a power =POWER(5,2)
Same as 52
ABSOLUTE CELL Prevents cell row and column =$A$7
REFERENCING from changing when using Cell A7 will remain even if the
$ autofill formula/function is copied
SUBTOTAL Useful when you want to - Select data, including headings
summarise data quickly. Used to - Ensure data is sorted according to
determine statistics group you want to summarise
- Data tab, Outline group, Subtotal
- Select options
DAY The day of the parameter as a
number
MONTH The month of the parameter as a
number from 1 to 12
YEAR The year of the parameter as a 4
digit number
DAYS The number of days between
the two dates
DATE Converts numbers into a date
HOUR The hour of parameter as a
number between 1 and 23
MINUTE The minute of parameter as a
number between 1 and 59
SECOND The second of parameter as a
number between 1 and 59
TIME Combines hour minute and
second to form a number that
excel will recognise as time
CONCATENATE Combines multiple strings into a =CONCATENATE(“Hallo”,” “,A2”)
single string
LEN Determines the number of =LEN(A2)
characters in a string
UPPER Converts all letters in the string =UPPER(A2)
to uppercase
LOWER Converts all letters in a string to =LOWER(A2)
lowercase
LEFT Extracts the left N characters of =LEFT(string,N)
a string Cell A2: 10A
=LEFT(A2,2)
Answ:10
RIGHT Extracts the right N characters of =RIGHT(string,N)
a string Cell A2: 0767849985
=RIGHT(A2,4)
Answ:9985
MID Extracts N characters from the =MID(string,M,N)
Mth position in a string Cell A2: Zan789dre
=MID(A2,4,3)
Answ:789
FIND Determines the position of a =FIND(SUBSTRING,STRING)
substring within a string CELL A2: KRUGER, Z
=FIND(“,”,A2)
ANSW:7
VALUE Converts a string that represents
as a number to its numerical
value

VLOOKUP
=VLOOKUP( Lookup_value, Table_array, Col_Index_num, Range_lookup)
The value you The table where Column number Use FALSE if you
want to search you search for in the table want to search
for the answer where the for an exact value
answer is

=VLOOKUP( C2, $F$1:$G$5, 2, FALSE)

HLOOKUP
=HLOOKUP( Lookup_value, Table_array, Row_Index_num, Range_lookup)
The value you The table where Row number in Use FALSE if you
want to search you search for the table where want to search
for the answer the answer is for an exact value

=HLOOKUP( C2, $F$1:$J$2, 2, FALSE)