Republic of the Philippines

Province of Cebu
CARCAR CITY COLLEGE
Luan-luan, Poblacion 1, Carcar City, Cebu
Tel. No.: (032) 487-0063/487-9077
carcarcitycollege.edu.ph
COMP 1 – KEYBOARDING AND DOCUMENT PROCESSING
WEEK 2 You can add other commands to make it more convenient for
GETTING FAMILIAR WITH MS WORD you.

LEARNING OBJECTIVES
At the end of the target session, the students must have: 3. Ribbon. The Ribbon contains multiple tabs, each with several
groups of commands. The key feature of the Ribbon is that it
1. operate the computer using Microsoft word; groups together related commands to make them easier to
2. identify the different parts of MS Word Environment; and locate.
3. understand the characters that cannot be included when
naming a file.
MICROSOFT WORD TABS OF THE RIBBON
Microsoft Word is a word processing application
1. Home – Includes some of the most commonly used
program where you can create letters, notes, memorandums,
buttons like those for cutting and pasting information, formatting
business documents, newsletters, books and even Web pages
data, etc. (Clipboard, Font, Paragraph, Style and Editing).
and allows you to save in a variety of file formats. Microsoft Word
is the best processor that supports many features and
2. Insert – Lets you add tables, graphics, charts,
highlights.
hyperlink, textbox, and Word Art. (Pages, Tables, Illustrations,
Links, Header and Footer, Text and Symbols).
USER INTERFACE UPDATES
• MS Word 2010 lets you personalize the ribbon to fit
3. Page Layout – Lets you set up margins, paper
how you work. Create custom tabs and groups that
orientation, and other page settings. (Themes, Page Set Up,
contain the commands you .used most frequently.
Page Background, Paragraph, and Arrange).
• The Office Button was replaced with a menu button 4. References – Lets you add Table of Contents,
that does to the Office Backstage now, which gives you Footnotes, Citations, Bibliography, Captions, Index and Table of
access to things like printing and sharing. Authorities.
IMPROVED FORMATTING FEATURES
5. Mailings - Lets you Create, Start Mail Merge, Write
& Insert Fields, Preview Results and Finish.
• New text capabilities and easier navigation to features
like tables, headers, and footers, style sets.
6. Review – Includes Office Proofing tools (like the
• New artistic image effects which include Pencil Sketch, spell checker) Language, Tracking, Changes, Compare, and
Line Drawing, Watercolor sponge, mosaic bubbles, Project. It also has buttons that lets you add comments to a
glass, pastels smooth, and Paint Strokes. ∙ worksheet and manage revision.

• Image editing features let you fine-tune color, 7. View – Lets you switch on and off a variety of
brightness, contrast, and sharpness and gave more viewing options. (Documents Views, Shows, Zoom, Window
control over image quality, compression and and Macros)
formatting.
8. Design – Includes Table Style Options, Styles, and
BETTER DOCUMENT NAVIGATION Draw Borders.

• ∙ The Document Navigation pane was introduced to 9. Layout - Includes Table, Rows and Columns,
help you quickly find your way around long documents. Merge, Cell Size, Alignment and Data.
Use the pane to drag and drop headings within your
document and rearrange the structure.
4. Dialog Box Launcher. Click to open a dialogue box or task
• ∙ An incremental search function lets you find content pane.
in documents without needing to know exactly what
you ‘re searching for. 5. Minimize Button. Reduces the windows to an icon.

PARTS OF MS WORD ENVIRONMENT 2010 6. Maximize Button. Click the down arrow symbol Enlarges the
window to fill the whole screen.
1. The Microsoft Office Button. You can use the menu to
create a new file, open an existing file, save a file, and perform 7. The Status Bar. Displays the necessary information about
other tasks. the active document.

2. The Quick Access Toolbar. Located above the Ribbon, lets 8. The Ruler - located at the top and to the left of your document.
you access common commands no matter which tab you're on. It makes it easier to adjust your document with precision. If you
By default, it shows the Save, Undo, and Repeats commands.
want, you can hide the Ruler to free up more screen space. Set 2. Select Open. The Open dialog box appears.
tab stops and indents for a paragraph. 3. Select your document, and then click Open.

9. The Text Area. You type your document in the text area. CHARACTERS THAT CANNOT BE INCLUDED WHEN
NAMING A FILE

10. The Vertical and Horizontal Scroll Bar. The vertical and You can use long, descriptive files when naming a file. File
horizontal scroll bars enable you to move up, down and across names cannot include any of the following characters: forward
your window simply by dragging the icon located on the scroll slash ( / ), backslash (\ ), greater than sign ( > ), less than sign (
bar. < ), asterisk ( * ), question mark ( ? ), quotation mark ( ― ) pipe
symbol (! ) colon ( : ) or semi colon ( ; )
11. Restore Button. Restores the windows to its previous size
and location.

12. Close Button. Closes the windows.

13. Title Bar. Displays the name of the application and/or the
name of the active document.

14. Views Button. Four buttons to the left of the horizontal scroll
bar enables you to view your work in four different ways.

15. Insertion Point/Cursor. The blinking vertical bar. It marks

the insertion point. As you type, your text displays at the cursor
location.

Backstage view gives you various options for saving, opening,

printing, and sharing your files. It's similar to the Microsoft
Office button menu from Word 2007 and the File menu from
earlier versions of Word. However, instead of just a menu it's a
full-page view, which makes it easier to work

TO MINIMIZE AND MAXIMIZE THE RIBBON

1. Click the arrow in the upper right corner of the Ribbon to
minimize it, or Ctrl + F1.
2. To maximize it, click the arrow again.

TO CUSTOMIZE THE RIBBON

1. Right Click the Ribbon and select Customize the Ribbon
2. Click a New Tab. A New Tab will be created with a new group
inside it.
3. Make sure the new group is selected.
4. Select a Command from the List, then Click Add.
5. When you are done adding command, click Ok.

COLLAPSING/BREAKING UP A RIBBON

You can collapse the ribbon by double-clicking any tab or right

clicking the tab before clicking minimizes the Ribbon. Or Press
Ctrl + F1.

Word files are called documents. When you start a new project
in Word, you'll need to create a new document, which can
either be blank or from a template. You'll also need to know how
to open an existing document.

To create a new blank document:

1. Click the File tab. This takes you to backstage view.
2. Select New.
3. Select Blank document under Available Templates. It will be
highlighted by default.
4. Click Create. A new blank document appears in the Window.

To open an existing document:

1. Click the File tab. This takes you to backstage view.