What is Microsoft Word?

Microsoft word is a part of Microsoft office. It is the best word processing

program developed by Microsoft in 1983. It is the most commonly used program
to create professional documents, letters, reports, resumes, tables, etc…
When we create a file in Ms Word, it is called word document. The default Word
document is Document 1. But we can change the name when we save it.
The extension name of Microsoft word is .Docx.
Features of Microsoft Word
 Using Microsoft Word we can create a document and edit them (such as by
adding more text, modifying the existing text, deleting/moving some part
of it.
 We can be change the font face (writing style), styles (bold, italic,
underline), Size and we can also changing the size of the margins of the
current section or whole document.
 We can check the spelling mistake and grammatical error of text in the
document.
 Using this program we can be generate text in columnar style as we see in
the newspaper.
 Using header & footer option, we can add page number and other
information like book name, published date on every printed page.

How to open Microsoft word?

Click on start buttonClick on all programs Click on Microsoft office

Click on Microsoft office word 2007

Otherwise double click on Microsoft Word icon on the desktop if available.

Or

Go to start buttonclick on search programs and files boxtype

WINWORD then press “Enter key” from the keyboard.
 Information of Different parts of Microsoft Word
2007 Program

WINDOWS
QUICK ACCESS MINIMIZE,
TOOLBAR RESTORE/MAXIMIZ
TITLE BAR
TAB MENU E, CLOSE BUTTON
BUTTON

OFFICE
BUTTON

RIGHT
GROUP
INDENT TAB HORIZONTAL MARGIN TAB
RULER
RIBBON
VERTICAL
RULER VERTICAL
SCROLL BAR

HORIZONTAL VIEW ZOOM SLIDER

SATUS BAR SCROLL BAR BUTTONS (ZOOM IN/OUT BAR)

HOME TAB
The home tab is the first tab in Microsoft word. It has five groups like clipboard,
font, paragraph, style, and editing.
Clipboard:
 Cut (Ctrl+X)  Cut the selected parts or items from the document and
put it on the clipboard.
 Copy (Ctrl+C)  Copy the selected parts or items from the document and
put it on the clipboard.
 Paste (Ctrl+V)  Paste the cut or copied items from the clipboard.
 Paste Special  Using this option we can paste the copied text in
different formats like formatted text (RTF), Unformatted Text, and picture
format.
 Paste link Paste link option works like paste option but it create link to
original text so when we change any properties of original text paste text
will change it properties automatically.
 Format painter (Ctrl+Shift+C)  Copy formatting from one place and
apply it to another.
 Clipboard  The Clipboard is a temporary storage area of information that
stores the cut or copied text or graphics. You can select text or graphics and
then use the cut or copy commands to move your selection to the
Clipboard, and when you want insert the cut or copy items you go to
clipboard window and click on items that you want to paste on your
document to paste the item in current position.
Font:
 Font (Ctrl+Shift+F) Change the font face (Writing Style).
 Font Size (Shift+Ctrl+P)You can Change the Font size of the selected
text by click on arrow and selecting the specific font size value. The
minimum font size is 1, and maximum font size in ms word is 1638.
 Grow Font (Ctrl+>)  Increase the font Size.
 Shrink Font (Ctrl+<)  Decrease the font size.
 Clear Formatting  Clear all the formatting from selection, leaving
only the plain text.
  Bold (Ctrl+B) Make the Selected text bold or Change to a heavier
font.
 Italic (Ctrl+I) Italicize the selected text or Change to an italic font.
 Underline (Ctrl+I) Underline the selected text or Draw a line below
the text.
 Strikethrough  Draw a line through the middle of the selected text.
 Subscript (Ctrl+=)  Draw the selected text smaller and lower than
regular text.
 Superscript (Ctrl+Shift++)  Draw the selected text smaller and
higher then regular text.
 Change Case Change all the selected text to uppercase Lowercase,
or other common capitalizations.
 Text Highlight color Make text look like it was marked with a
highlighter pen.
 Font color Change the font color.
 Font (Ctrl+D) Show the font Dialog box.
Paragraph:
 Bullets Start a bulleted list. Click the arrow mark of Bullets option to
choose different bullet styles.
 Numberings Start a numbered list. Click the arrow mark of
Numbering option to choose different numbering styles.
 Multilevel list Start a multilevel list. Click the arrow mark of multilevel
list option to choose different multilevel list styles.
 Decrease Indent Decrease the indent level of the paragraph. That
means it uses to decrease the indent of selected items to the right by one
tab-stop.
 Increase Indent Decrease the indent level of the paragraph. That
means it uses to increase the indent of selected items to the right by one
tab-stop.
 Sort Alphabetize the selected text or sort numerical data.
  Show/Hide (Ctrl+*)Show paragraph marks and other hidden
formatting symbols.
 Align text left (Ctrl+L)  Align text to the left that means a paragraph
or text is align evenly along the left margin of the page.
 Center (Ctrl+E) Center text that means a paragraph or text will be
appear in center of thye left and right margins of the page.
 Align text right (Ctrl+R) Align text to the right that means a
paragraph or text is aligned evenly along the right margin of the page.
 Justify (Ctrl+J) Align text to the both left and right margins, adding
extra space between words as necessary. It creates a clean look along the
left and right side of the page.
 Line SpacingChange the spacing between lines of text. You can also
customize the amount of space added before and after paragraphs.
 Shading Color the background behind the selected text or paragraph.
 Border You can apply outside border, left border, right border, top
border, bottom border, inside horizontal border for the selected paragraph
or text.

Styles:
 Using this option, you can apply formatting from gallery of styles.
 Change Styles Change the setup styles, colors, and fonts used in this
document.

Editing:
 Find (Ctrl+F)It allows Find the target text in the document.
 Go to (Ctrl+G)Navigate to a specific place in the document.
Depending on the type of document, you can navigate to a specific page
number, line number, footnote, table, comment or other object.
 Replace (Ctrl+H) Using this option you can replace or change a
specific word or phrase with a different word.
 Select
  Select all (Ctrl+A)  Select the whole document at a time.
 Select Object Change to the selection cursor so that you can
select and move ink and other objects in the document.
 Select text with similar formatting

Insert Tab
Pages:
 Cover page Insert a fully formatted cover page. You fill in the title,
author, date, and other information.
 Blank page insert a new blank page at the cursor position.
 Page break (Ctrl+Return)Start the next page at the current
position.
Tables:
 Table Insert or draw a table in to the document. You can convert
existing text in to a table.
Illustrations:
 Picture  Insert a picture from a file.
 ClipArtInsert clipart into the document, including drawings, movies,
sounds, or stock photography to illustrate a specific concept.
 Shapes insert ready -made shapes, such as rectangles, and circles,
arrows, lines, flowchart symbols, and callouts.
 Smart ArtInsert a smart graphics to visually communicate information.
 Chart Insert a chart to illustrate and compare data. Bar, line, pie, and
surface are available types.
Links:
 Hyperlink Create a links to a webpage, a picture, an email address, or a
programs.
 BookmarkCreate a bookmark to assign a name to a specific point in a
document. You can make hyperlinks that jump directly to a bookmarked
location.
  Cross-references Refer to items such as headings, figures, and table,
by inserting a cross-references, such as “see table6 below”, or “Torn to
page 8”.
Header & footer:
 Header Position of Header: Top of page.
The content in the header will appear at the top of each printed page.
By using this option, you can apply page number, book name, and
published date, in the header area (top of page) document.
 Footer Position of footer: Bottom of page. The content in the footer
will appear at the bottom of each printed page. By using this option, you
can apply page number, book name, and published date, in the footer
area (bottom of page) document.
 Page NumberInsert page number into the document. When you
want to inserts just only page number you will use this option.
Text:
 Text boxusing this option you can insert a preformatted or a simple
text box into the document.
 Quick partsquickly insert reusable pieces of content, including fields,
document properties such as title and author, or any preformatted snippets
you create.
 Word artInsert decorative text in your document.
 Drop capInsert large capital letter at the beginning of a paragraph.
 Signature line Insert a signature line that specifies the individual who
must sign.
 Date & Time Insert the current date or time into the current position
of the document.
 Object
 Objectinsert an ole object in to the document Or insert an
object into the current position created by another program
 Text from fileInsert text into the document created by
other program.
Symbols:
 Equation (Alt+=)Insert common mathematical equations or build up
your own equations using a library of math symbol.
 SymbolInsert symbol that are not on your keyboard such as copyright
symbol, trademark symbol, paragraph marks, and Unicode characters..

Page Layout Tab

Themes:
 Themes Change the overall design of the entire document, Including
colors, fonts, and effects.
 Theme colors Change the colors for the current theme.
 Theme fonts Change the fonts for the current theme.
Page Setup:
 Margins Selects the margin sizes for the entire document or the
current section.
 Orientation Switch the pages between portrait and landscape layout.
 Size Choose a paper size for the current section
 Columns Split text into two or more columns.
 Breaks Add page, section, or column break to the document.
 Line NumbersAdd line numbers in the margin along side of each line
of the document.
 HyphenationTurn on hyphenation, which allows word to break lines
between the syllables of words.

Page Background:
 WatermarkInsert ghosted text behind the content on the page.
 Page colorApply a color for the background of the page.
 Page Borders Add or Change the border around the page.
Paragraph:
 Indent
o LeftMove in the left side of the paragraph by a certain amount.
o RightMove in the right side of the paragraph by a certain
amount.
 Spacing
o BeforeChange the spacing between paragraph by adding space
above the selected paragraph.
o AfterChange the spacing between paragraph by adding space
below the selected paragraph.

Arrange:
 Position Position the selected object on the page.
 Bring to frontBring the selected object in front of all other objects so
that no part of it is hidden behind another object.
 Send to back Send the selected object behind all other object.
 Text wrapping Change the way text wraps around the selected
object.
 Align Align the edge of multiple selected objects. You can also center
them or distribute them evenly across the page.
 Group Group objects together so that they can be treated like a single
object.
 Rotate or flip the selected object.

References Tab
Table of contents:
 Table of Contents Add a table of content to the document.
 Add textAdd the current paragraph as an entry in the table of content.
 Update Table Update the table of contents so that all the entries
refer to the correct page number.
Footnotes:
 Insert Footnote Add a footnote to the document. Footnotes are
place at the end of current page.
 Insert Endnote Add an endnote to the document. Endnotes are
place at the end of the document.
 Next Footnote Navigate to the next footnote in the document.
 Show Notes Scroll the document to show where the footnotes or
endnotes are located.

Citation & Bibliography:

 Insert citationInsert citation in to the document. A citation is a
reference to a published work used to describe the process of quoting or
mentioning an author, book, passage, or website when referencing another
writer’s work.
 Manage SourcesView the list of all the sources cited in the
document.
 StyleChoose the style of citation to use in the document.
 BibliographyAdd a bibliography, which lists all the sources cited in
the document.

Captions:
 Insert Caption Add a caption to a picture or other image. A caption
is line of text that appears below an object to describe it.
 Insert Table of Figure Insert a table of figure in to the document.
A table of figures includes a list of all of the figures, tables, and equations in
the document.
 Update tableUpdate the table of figures to include all the entries in
the document.
 Cross references Refer to item such as headings, figures, and tables
by inserting a cross reference such as, “see table6 below” or “turn to
page8”.
Index:
 Mark Entry (Alt+Shift+X)  Include the selected text in the index of
the document.
 Insert index Insert an index into the document.
 Update index Update the index so that all the entries refer to the
correct page number.

Table of Authorities:
 Mark citation (Alt+Shift+I)  Add the selected text as an entry in the
table of authorities.
 Insert table of authorities Insert a table of authorities in to the
document.
 Update table of authoritiesUpdate table of authorities to include
all of the citations in the document.

Mailings Tab
Create:
 Envelopes Create and print envelopes.
 Labels Create and print labels.
Start Mail Merge:
 Start Mail Merge Start a mail merge to create a form letter, which
you intend to print for sending each copy to different recipients.
 Select Recipients Choose, the list of people you intend to send the
letter to.
 Edit Recipient ListMake changes to the list of recipients and decide
which of them should receive your letter.
Write & Insert Fields:
 Highlight Merge Fields Highlight the fields you have inserted into
the document.
 Address Block Add an address to your letter.
  Greeting LineAdd a greeting line such as “Dear Sunita,” to your
document.
 Insert merge FieldAdd any field from your recipient list to the
document such as First Name, Last Name, Company Name, Or any other
Field.
 Update Labels If you are creating labels, update all the labels in the
document to use information from the recipient list.
Preview Results:
 Preview Resultsreplace the merge fields in your document with actual
data from your recipient list so you can see what it look like.
 Fine recipient Find and preview a specific record in the recipient list by
searching for text.
 Finish & Merge Complete the mail merge. You can create separate
documents for each copy of the letter, send them all directly to the printer
or send them via e-mail.

Review Tab
Proofing:
 Spelling & Grammar (F7)Check the spelling and grammar of text in
the document.
 Research (Alt+Click)Open The research task pane to search through
reference materials, such as dictionaries, encyclopedias, and translation
services.
 Thesaurus (Shift+F7)Suggests other words with a similar meaning
to the word you have selected.
 TranslateTranslate the selected text into a different language.
 Word CountFind out the number of words, characters, paragraphs,
and lines in the document.
Comments:
 New CommentAdd a comment about the selection.
 Delete->
o Delete Delete the selected comment.
 o Delete all comments Delete all comments in the document at a
time.
 Previous CommentNavigate to the previous comment in the
document.
 Next comment Navigate to the next comment in the document.
Tracking:
 Track Changes (Ctrl+Shift+E)Track all changes to the document,
including insertion, deletion, and Formatting changes.
 BalloonsChooses how to show revisions to the document.
 Final showing mark-upChoose how to view the proposed changes
to the document.
 Show markup Choose what kind of markup to show in the document.
You can show or hide comments, insertions, deletions, formatting changes
and other kinds of markup.
 Reviewing pane Show all revisions in separate window.
Changes:
 Acceptaccept the current change and move to the next proposed
change or accept all changes in document at a time.
 RejectReject the current change and move to the next proposed
change or reject all changes in document at a time.
 PreviousNavigate to the previous revision in the document so that you
can accept or reject it.
 Next Navigate to the next revision in the document so that you can
accept or reject it.
Compare:
 CompareCompare or combine multiple version of a document.
 Show Source DocumentsChoose which source documents to
show.
Protect:
 Protect DocumentRestrict how people can access the document.

View Tab
Document View:
 Print Layout View the document as it will appear on the printed page.
  Full Screen ReadingView the document in full screen reading view in
order to maximize the space available for reading or commenting on the
document.
 Web Layout View the document as it would look as a webpage.
 Outline View the document as an outline and show the outlining tool.
 Draft View the document as a draft to quickly edit the text.
Show/Hide:
 Ruler View the\ruler, use to measure and line up object in the
document.
 Gridlines Turn on gridlines to which you can align objects in the
document.
 Document MapOpen the document Map, which allows you to
navigate through a structural view of the document.
 ThumbnailsOpen the thumbnails pane, which you can navigate a long
document through small pictures of each page.
Zoom:
 ZoomOpen the zoom dialog box to specify the zoom level of the
document.
 100% Zoom the document to 100% of the normal size.
 One pageZoom the document so that an entire page fits in the
window.
 Two pagesZoom the document so that two pages fit in the window.
 Page WidthZoom the document so that the width of the page
matches the width of the window.
Window:
 New WindowOpen a new window containing a view of the current
document.
 Arrange allTile all open program windows side-by-side on the screen.
 Split Split the current window into two parts so that you can view
different section of the document at the same time.
  View side by sideView two documents side by side so that you can
compare their contents.
 Synchronous ScrollingSynchronize the scrolling of two document
so that they together.
 Reset Window position Reset the window position of the
documents being compared side by side so that they share the screen
equally.
 Switch Windows Switch to different currently open window.
Macros:
 Macros (Alt+F8)Click here to record a macro or to access other
macro option.
 View macroView the list of macro, from which you can create, edit,
and delete a macro.
 Record MacroStart or stop recording a macro.

Office Button
 New (Ctrl+N)  You can use this option to open a new blank
document.
 Open (Ctrl+O)  Open an existing document stored in the hard disk or
from the specific source.
 Save (Ctrl+S)Save the document in hard disk.
 Save as (F12)Save the existing document with a new name or
format.
 Print
o Print (Ctrl+P)Select a printer, Number of copies, and other printing
options before printing.
o Quick printSend the document directly to the default printer with
making changes.
o Print previewPreview and make changes to page before printing.
Prepare:
 PropertiesView and edit document properties such as Document title,
Author, and keywords.
 Inspect DocumentCheck the document for hidden meta data or
personal information.
 Encrypt DocumentIncrease the security of the document by adding
encryption.
 Mark as FinalLet readers know the document is final and make it
read only.
 Word Options
 ProofingAutoCorrect Option It used to correct misspelled
words, also it automatically insert symbols and other text wherever
required.
 Close (Ctrl+W) To close the current document.
 Exit Word (Alt+F4) To close the current program.