Task 1 - Contextualization
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ScribdTranslationsActivity guide and evaluation rubric Task 1 - Contextualization
What are the phases and stages of the administrative process and what elements are part of it?
each of the stages?
What is an administrative process? It is a set of administrative functions that are
They are carried out sequentially. Their main purpose is to help the company make better use.
of their resources and achieve their goals more efficiently.
The administrative process consists of four main phases:
Planning
Organization
Address
Control
Phases of the administrative process
1.- Mechanical or structural stage of the administrative process
Planning phase. The planning phase is the first step in any administrative process.
It is at this point where the objectives and goals of the company are established. However, here
means by which these objectives are to be achieved must also be included. In other
words, an action plan is outlined.
The importance of planning is that it reduces uncertainty and increases possibilities.
of success. This stage focuses on the future of the company, so it operates through
projections and it is analyzed how current factors can influence the future. The following
these are the main steps of the planning phase:
Define the objectives: where you want to go.
Determine the current situation of the company
Identify the possible events that could occur in the future of the company
Analyze and choose the way to solve potential problems
Implement a plan and evaluate the result
Organization phase. The next step is to distribute tasks and responsibilities among
the different working groups that make up the company. This is the process of division of
work in groups that must be interconnected and work together.
This part of the process is closely linked to each worker's skills and resources.
physical assets that the company possesses. The main purpose of the organization is to assign objectives
specific to each activity of the company.
That is important, as it eliminates the duplication of efforts for each task. Furthermore, the
the established structure reflects the goals and plans of the company. With that knowledge, each
the task can be carried out at a better cost and with a higher level of satisfaction from each
collaborator. Some of the most important steps at this stage are:
Divide the workload into tasks that can be performed by individual groups
Break down each task into operational units
Select an administrative authority for each sector
Provide useful materials and resources to each sector
Specify who depends on whom within the organization and start the hierarchy.
internal company
Establish mechanisms that integrate the activities of all areas and review their effectiveness.
of said integration
2.- Dynamic or operational stage of the administrative process
Management phase. The first two stages involve planning and organizing, which...
they have a theoretical nature. From this point, the internal mechanism of
the company. For this reason, management is considered one of the dynamic stages within
of the administrative process.
With the company's activities divided into tasks managed by different areas, the
collaborators are the main responsible for the execution of the plan and ensure the correct
functioning of the company. That's why a lot of importance is given to motivation and the
communication within the different areas. Some of the most important steps in this phase
son
Provide the necessary motivation to collaborators
Reward the work of each collaborator with the respective salary
Pay attention to the needs of the collaborators, which can change according to
to the nature of each area
Establish efficient communication mechanisms between the different sectors of the company
Control phase. The final part of the process consists of ensuring that the actions
planned are carried out as they were outlined. Just like the direction phase, this belongs to
to the dynamic stage, as it involves concrete actions within the company.
The control of the activities carried out by the company helps to analyze its highest points and
low. After obtaining the results, modifications are made to correct any possible
deficiencies and difficulties during the execution of the plan. Some of the most important steps
son
Evaluate and analyze the obtained results
Contrast the results with those of previously made plans
Identify problems and carry out the corresponding corrective measures.
What is the importance of the Administrative Process in a Health Institution?
In an institution where health services are provided, it is important to offer a good
service based on humanization in the same way that the use of new technologies exists,
but not leaving out last but not least it is important that the processes are carried out
administrative functions that are: planning, organizing, directing, and controlling.
Every administrator always needs to apply these elements in their work area and even more.
when it comes to health, for example: the executive levels of each institution, called the board of directors,
advisory committee, general management, medical management, among others; determines the
strategic way to continue defining plans for economic growth and/or service
short, medium and long term (Rodriguez Valencia, 2005).
For good planning to take place, it is necessary to provide immediate quality attention.
Each patient must receive immediate attention, which is provided by the workers.
in charge of the emergency room, providing attention in the shortest time possible anticipating
deaths in patients, therefore, good planning reinforces efficacy and effectiveness.
Regarding organization, it is important that it takes place as it must be taken into account.
each function. It should be analyzed correctly, thus avoiding unnecessary tasks or the
duplication of functions.
Healthcare organizations of all types carry out continuous reevaluations in terms
of their roles within the general health system and how they cooperate. Designs
successful health care organizations depend on the appropriate distribution of
responsibility and authority as the organization is built through successive
stages of association. Responsibility can be considered as an obligation to execute a
work, whether direct, support, or administrative.
An example at this stage of the administrative processes requires that both doctors
how the head nurses, assistants, and others manage to distribute their respective capabilities
promoting progress in knowledge, attitudes, and skills among staff of a
medical organization (Barquin, 2005).
On the other hand, in the management, which is a crucial process as the general director indicates the
lines of action to follow and must be done with cascading communication, that is, to middle management
and operationally in such a way that everyone collaborates based on the defined strategic plans
by the high command (Perez and Otero, 2005).
To conclude, it is referenced that control is the knowledge of all aspects of
the operation, thus ensuring the development of the plans to achieve the objectives set by the
senior management and consists of the assessment and measurement of the activities carried out for the exercise
from what was planned.