Presentation Package and features: Microsoft Powerpoint

CONTENT

Definition: A presentation package is a computer software package that is used to display information
usually in form of a slide show.

Examples of presentation package

Microsoft PowerPoint

Macromedia flash

Windows movie maker

Open Office

Uses of Presentation Package

(1) As a slide show

(2) In delivering multimedia lectures

(3) In writing multimedia story book

Getting Started with PowerPoint

(1) Double-clicking the icon on the desktop

(2) Using the Start menu

Ways to Create a New Presentation

(1) Using Blank presentation

(2) Using Templates

(3) Auto Content Wizard

How to Insert Text

Placeholders are the dotted outline that appear when you create a new slide. These boxes serve as
placeholders for objects such as the slide title, text, chart, table, and clip art.

Just click to add text in any placeholder or double click to add the specified object.

Evaluation

1. Mention two ways to start a PowerPoint

General Evaluation

1. What is a presentation package

2. List three examples of a presentation package

3. State two uses of a presentation package

4. Describe how you would create a slide in Ms- PowerPoint

SECTION A

Instruction: Choose the correct option from the ones lettered A to D

1. The following are examples of a presentation package except

(a) Ms-PowerPoint (b) Macromedia Flash (c) Windows Movie Maker (d) Ms Excel

2. is the main reason/use of presentation package(a) calculation (b) word processing

(c) presentation (d) analysis

of a slide(a) graphic (b) spreadsheet (c) database (d) presentation

4. is an act of delivering a seminar, talk, lecture etc to the audience either formally or

informally (a) presentation (b) chanting (c) teaching (d) talking

5. are the dotted outline that appears when you create a new slide (a) slides (b) template (c)
placeholder (d) animation

SECTION B

1. State two uses of a presentation package

2. List five examples of a presentation package

Features of a Presentation Package

A presentation package has certain features such as:

Creation of Slides: to create presentations, group of slides are created. Presentation packages contain
slides.

Insertion of Pictures: presentation packages allow users to insert pictures and objects into their
presentation from external sources.

Insertion of Video and Audio: presentation packages allow users to insert video and audio into their
presentation from external sources.

Animation: this feature makes presentation package different from other packages. It allows users to
create motion effect on their slides.

Slide Show: this feature makes users to view how the group of slides will be displayed. It displays the
content to the audience during the presentation.
Creation of Graphics: this feature enables the presentation package to provide users with graphics
inform of shapes that can create an object from the scratch.

Creating organizational and other Types of Chart: charts such as pie chart, bar chart etc. can be created
easily with presentation package.

Evaluation

1. What is a presentation package?

2. Mention two features of a presentation package.

Using Presentation Package Microsoft PowerPoint 2007

How a window displays depends on the size of the window. Resolution determines how much
information your computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more information fits
on your screen, but the size of the text and images are smaller.

Microsoft Office Button: in the upper-left corner is this button. You can use the menu to create a new
file, open an existing file, save a file, etc.

Quick Access Toolbar: this tool providers you with access to commands you frequently use. The save,
undo and redo appear on the Quick access toolbar.

Title Bar: it displays the name of the currently working presentation. PowerPoint names presentation
start with Presentation1.

Ribbon: this is located near the top of the PowerPoint window, below the Quick Access toolbar.
Ruler: rulers are vertical and horizontal guides. Thy are used to determine where you want to place an
object.

Slides, Placeholders and Notes: slides appear in the center of the window to create your presentation.
Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts, and
more. You use the notes area to create your notes. You can refer to these notes as you give your
presentation.

Status Bar, Tabs and View Buttons: The view buttons appear near the button of the screen. It is used to
change between Normal view, slider sorter view, and the slide show view.

Zoom:Thisallows you to zoom in and zoom out on the window. Zooming makes the window larger so
you focus on an object. Zooming out makes the object smaller so you can see the entire window. You
can click and drag the vertical and horizontal splitter bars to change the size of your panes.

To open the Ms PowerPoint application: click on START button, navigate to All programs, navigate to
Microsoft Office, click on Microsoft Office PowerPoint.

Creating a New Presentation: PowerPoint presentation can be created on slides. Use layouts to organize
the content on each slide. PowerPoint has several slide layouts. You can add effects such as theme and
backgrounds to slides. Themes are set of colours, fonts, and special effects. Backgrounds add a coloured
background to your slides.

Evaluation

1. Mention four features of Microsoft PowerPoint 2007

2. Mention the uses of the above-mentioned features

Inserting the Contents: PowerPoint displays default slides in the slide pane when you open the package.
To Enter Text: click and type the title of your presentation in the “click to add title area”, “click and type
a subtitle in the click to add subtitle” area.

To Insert Graphics or Pictures: Click in the “click to add title” or “click to add subtitle” area, press the
enter key to bring the cursor down, from the ribbon bar, click on the insert menu, select the type of
graphic options from clip art, select shapes, and pictures buttons from the menu.

To Add Clip Art Object: Click on clip art button, in the search for textbox, type a general description of
the graphics you want to insert, then click on the ‘Go’ button., click on any image from the list of
displayed graphics to insert into the slide.

To Add Picture Object: Click on picture button, the insert dialog box is displayed, cick on the location of
the picture on the computer from the look in options, click on the desired image and click on insert
command button. The picture is inserted into the slide as desired.

To Choose an Effect: Select the object you want to animate, choose the animation tab, click the custom
animation button, the custom animation button pane appears, click the Add Effect button a menu
appears, choose the type of effect you want. A submenu appears, click the effect you want, PowerPoint
applies the effect.

To Add New Slides: Choose the Home tab, click the New slide button in the slides group, the office
theme dialog box appears and displays several layout templates, click the layout you want, the layout
appears in the slide pane of the PowerPoint window. To add text, click inside the placeholder and type.
To add additional slide to your presentation, right click the slide layout, a menu appears, click layout and
then click the layout you want, choose the Home tab, click the New slide button, select from the
options.

To Save a Presentation: Click on the office button, select save from the options displayed, select the
drive you want to save the document, click on the file name, type the desired document name, click on
the save button.
To Run a Slide Show: Choose the slide show tab, click the “from the beginning button” in the start slide
show group, click the slide show icon on the bottom right corner of your screen. Your slide show appears
on your screen.

To Print Presentation: Click the Ms office button, a menu appears, choose print, click print preview, click
the down arrow next to the print what field in the page setup group and then select what you would
like to print. A preview appears on the screen, click the print, the print dialog box appears, click the
down arrow next to the colour/grayscale field to select whether you want your slides to print in colour,
grayscale, or black and white, click ok.

To Close Presentation: click on the close button from the title bar.

General Evaluation

Define a presentation package.

Mention two examples of presentation packages.

Describe how you would do the following in Ms PowerPoint: (i) add new slide (ii) print

(iii) add picture

SECTION A

Instruction: Choose the correct option from the ones lettered A to D

1. To close a presentation, click on the __ bar. a) title b) task c) status d) menu

2. To add new slides, you choose the __.a) animation b) Home tab c) office button d) file

3. To save a document, which of these will you click on? a) animation b) Home tab c) office

button d) file
4. To run a slide, you choose from the __ tab. a) menu bar b) taskbar c) quick access toolbar

d) slide show tab

5. To add clip art object, you click the __button. a) clip art b) office c) home d) graphic

SECTION B

1. Describe how you would add picture objects to your slides

2. Describe how you would create a new presentation

(a) insert pictures(b) animate the presentation(c) run a slide(d) close the presentation