Material Management System 1.

0
Verified and Validated By Microsoft Windows 2003 Server ISV Program, Bangalore, India
And
VERITEST (France)

Product ID : Bl0309239558

BLUECHIP COMPUTER CONSULTANTS PVT. LTD.

20/21,PATTALAMMALAYOUT, SINGASANDRA,
HOSUR MAIN ROAD, BANGALORE - 560068. INDIA.
PH: 080 – 25731603 / 4 / 5, FAX: 080 - 25733156.
The material management module is ideal for industries seeking foolproof tracking of
the flow and management of material information in their enterprises-from Purchase,
Inventory Management to aspects of Production and Sales. It can also be a stepping-
stone for future ERP implementation.

Some of the features of the module are mentioned below sub-module wise

Purchase

• Purchase Requisition
The purpose of the screen is to enter the Items, which are required by the
department. After entering the Header Details of a PO Requisition through PO Req.
Header screen, the Line details i.e., what Item, how much quantity and the due date

• Purchase Requisition Approval

PO Req. Approval Screen helps to View, Modify and Confirm the PO
Requisitions waiting to get confirmed.

• Purchase order (Regular as well as Blanket)

The purpose of PO screen is to raise the Purchase Order against a vendor.
Purchase Order can be raised directly, on requisition or by copying an old PO. There
are two types of PO. REGULAR and BLANKET Order .PO can be raised with Planned
Status, Once the complete stock is received against respective PO the status
automatically become Completed.

• Purchase order lines/release

This screen that can be accessed from PO Header Screen is the second step
after creating a PO Header. Defining the Lines and the release of the item can be
done through this screen

• PO Amendment
The purpose of this screen is to make an amendment for quantity or Price field
against a Printed PO. If any amendment is made to the price, it will reflect to the
material cost of the Selected PO only. A count will be provided to keep the track of
number of amendments done against a respective Ordered PO in PO Header screen.
Amendment can be done only for Ordered POs for which the PO Printing has been
done and Amendment changes would take effect for only Fresh GRN’s or other
related screens, which are raised after the Amendment is made

Material Management System 1.0 Guide Page 2 of 8

 • Goods Receipts Note-GRN
The purpose of screen is to raise a GRN against selected ordered PO,
which has been printed. GRN can be raised for two different types i.e. “Local”
and “Foreign”.

• GRN Quality (In bound quality)

The purpose of screen is to decide how much quantity has to be accepted
and how much has to be rejected after the quality control process

• Finance entry
The Purpose of this screen is to calculate the unit cost of an item (using
weighted average method) accepted after Quality check, Update the accepted stock
and if all the stock is received for the PO then the PO will be Complete.

• P.O Closure
The Purpose of this Screen is to short close the PRINTED PO. By closing all
the Lines in the PO will result in closing of PO.

• P.O returns
The Purpose of this Screen is to return the PO (due to defect in the material
or quality related problems). After the GRN has been raised.

Inventory (Stock)

• Miscellaneous Receipts
The purpose of Miscellaneous Receipts screen is to raise the Receipts
against an Item Received without having PO.

• Miscellaneous Issues
The purpose of Miscellaneous Issues screen is to issue the miscellaneous
item with out a production order.

• Quantity Adjustment
The Purpose of this screen is to adjust the stock in the system for non-lot
tracked item. Sometime the system quantity does not match with the physical
quantity, so to do the adjustment this screen can be used.

Material Management System 1.0 Guide Page 3 of 8

 • Quantity Move
This Screen is used to Transfer a specified quantity of an Item from one
Location to Another, this Inter Location Transfer comes in to picture when ever
there is a demand for the particular Item in one Location, or the Item needs to be
shifted due to storage problems, or any other reason, which can be sufficed by
moving the Item from one Location to another.

• Physical Stock Verification

This Screen is used to adjust the quantity on hand (for non lot tracked
items) or lot quantity (for lot tracked items) of items, with comparison with the
physical quantities and the actual stock.

Subcontract

• Work Order
This Screen enables the user to enter the details of Items to be
outsourced (sent for sub-contracting) and details of Item received.

• Delivery Challan
The purpose of the screen is to generate a DC (Delivery Challan) for a
selected Work Order, only ORDERED status Work Orders can be selected to
make a DC

Production

• BOM Operation
This screen is used to define the number of operations or process details
required to manufacture the finished goods (FG).

• BOM- Materials (Multi-Level)

This screen is used to define the raw materials required and the
operations or process involved to manufacture the FG.

• Production Order (Multi–Level Consumption)

Production orders or also known as work order in general terms is used
to give schedules to the production team as well as book the production for a
particular finished good for the dates mentioned

• Production issues
The purpose of the screen is to issue raw materials or items required for a
released Production order from multiple nettable locations to company issue
location for production

Material Management System 1.0 Guide Page 4 of 8

 • Production withdrawals
The purpose of this screen is to withdraw raw materials or items from
issued location for stopped and completed Production order no.

• Production receipts
The purpose of the screen is to receive the finished good (fg) against a
released Production order number.

Sales

• (Customer) Sales Order

The purpose of co screen is to raise the customer order against a
customer. There are two types of co. regular and blanket order .co can be raised
with planned status, once the complete stock is delivered against respective co
the status automatically become completed.

• Shipment
The purpose of the screen is to raise the shipment note against a
customer order, which describe all the shipment details of a customer

• Invoice
The purpose of screen is to generate the invoice against a customer order

• Sales Return
This screen is used to keep the track of all the sales return made

Reports

The material module is designed to capture data related to material extensively, across each
of the sub-modules described. Reports can therefore take any form that different enterprises
would deem necessary as per their requirements. Some sample reports are mentioned here
in.

• Item Details
• Item Stock by ABC Code
• Item stock by location
• Item stock by rank
• Purchase Order Report.
• Material Transaction By Date
• Material Transaction By Item
• Production Order Status
• Past Due Production Report
• PO Report by Item

Material Management System 1.0 Guide Page 5 of 8

 • PO Report by Date
• PO Report by Product
• PO Report by Vendor
• GRN Details by GRN NO
• GRN Details by PO
• Work Order by Status
• Work Order by Date
• Order Status by Customer
• Available quantity to ship report

Note: Reports would be customized based on a requirement listing of the client; also
more reports can be added to the already available options.

Some of the generic transactions are mentioned below

• Receiving of Goods

1. GRN (Goods Received Note) Entry

2. GRN (Goods Received Note) Printing
3. Finance Entry
4. PO Receipt
• Other Stock Room Activities for Managing the Inventory

1. Quantity Adjustments
2. Quantity Move
3. Miscellaneous Receipts
4. Miscellaneous Issue

• Bill of Material

1. BOM (Bill Of Material) Operation

2. Physical Stock Verification

This option allows you to do a reconciliation of the stocks for the entire items at one
stroke. This option helps reconciliation of Books to Physical stock (BTP) and thus helps
maintaining an accurate inventory.

Material Management System 1.0 Guide Page 6 of 8

About Microsoft Windows 2003 Server ISV Program VERITEST Testing

Material Management System Version 1.0 Verified and Validated By Microsoft Windows
2003 Server ISV Program, Bangalore and VERITAS (FRANCE) TESTING. The anticipated
introduction of Windows Server 2003 represents an important milestone for the Windows
operating system family. This new operating system will include many new features and
innovations, but it is also heavily influenced by Microsoft's commitment to secure computing.
Another commitment that Microsoft has made is to create a platform that is highly compatible
with applications. To this end, this gives an outline of design changes in the operating system
that may have an impact on application compatibility for both existing programs, and for
applications currently in development.

In the ongoing efforts to make the operating system more reliable and secure we will find that
Windows Server 2003 behaves differently in some respects than Windows 2000 Server. As a
result, certain applications that were supported on Windows 2000 no longer work as
expected. Microsoft is actively working with Independent Software Vendors (ISVs) to ensure
customer solutions are available.

The workshop supported by Charles Satterfield alongside Bassu Hiremath from Microsoft
Performance Analysis and Research Centre (PARC) lab at Redmond, and delivered by Raj
Chaudhri from Microsoft India Developer Evangelism team, aiming to ensure that the
applications migration from the earlier Windows versions to Windows Server 2003.
Material Management System Version 1.0 has been selected out of three among 8 other
vendors to qualify for VeriTest Testing. VeriTest is a France based indepndent QA and
Testing unit responsible for Load and stress testing, Quality Assurance (QA), Certification
Performance testing, Competitive Analysis, Usability testing, Benchmarks, Globalization
testing, Security testing, Migration testing etc.
(See: www.veritest.com for more details).

Microsoft had tied up with VeriTest to conduct Testing of Microsoft Technolgy based products
under Windows 2003 Server.Finally Material Management System Version 1.0 passed the
VeriTest Testing at France and selected for Microsoft Certified Partner program with...
Company: Blue Chip Computers
Product: Material Management System 1.0
Product ID#: Bl0309239558

In conclusion
The Material management module draws from the extensive experience of Blue Chip
as an Enterprise solution provider. It focuses on the key area of stock, reflecting in-depth
features that can only otherwise be found in the corresponding modules of a global ERP.

Material Management System 1.0 Guide Page 7 of 8

For further information and demo,
Please contact:

Mr. Joshua S. Rajeeva

(Branch Manager)

Blue Chip Tech Park

No: 20/21, Pattalamma Layout
Hosur Main Road, Singasandra
Bangalore: 560068
Ph: 5731603/604/605
Mob: 9845055396
Mail: [email protected]
Website:www.bluechipsw.com

Material Management System 1.0 Guide Page 8 of 8