Microsoft Word
1. Basic Functions and Interface
● Ribbon – The toolbar at the top containing tabs (Home, Insert, Design, etc.)
● Quick Access Toolbar – Located above the ribbon; provides easy access to commonly
used commands
● Document Views – Print Layout, Read Mode, Web Layout, Outline, Draft
● Zoom Control – Adjusts the document’s view size
2. Formatting Text and Paragraphs
● Font Formatting – Changing font style, size, color, bold, italics, underline
● Text Alignment – Left, Center, Right, Justify
● Line and Paragraph Spacing – Adjusting the space between lines and paragraphs
● Bullets and Numbering – Used to organize lists
● Indentation – Adjusting paragraph position (Left Indent, Right Indent, Hanging Indent)
3. Page Layout and Design
● Margins – Adjusting white space around the document
● Orientation – Portrait vs. Landscape
● Page Size – Adjusting document size (A4, Letter, etc.)
● Page Breaks – Separating text into different pages
● Columns – Formatting text into multiple columns
● Headers and Footers – Adding information at the top/bottom of each page
4. Tables, Images, and Shapes
● Inserting Tables – Using the ‘Insert Table’ function
● Formatting Tables – Adding borders, shading, merging cells
● Inserting Images – From file or online sources
● Wrapping Text – Controlling text flow around an image
● Shapes and SmartArt – Adding visual elements to enhance content
5. Proofing and Reviewing Tools
● Spelling and Grammar Check – Identifying and correcting errors
● Thesaurus – Suggesting synonyms for words
● Track Changes – Monitoring edits made to the document
● Comments – Adding notes to suggest edits
6. Saving and Printing Documents
● File Formats – DOCX, PDF, RTF, TXT
● Printing Options – Print Preview, Page Setup, Number of Copies
Microsoft PowerPoint
1. PowerPoint Interface and Basics
● Slides Pane – Displays the list of slides
● Ribbon – Contains tools for designing presentations
● Slide Layouts – Predefined formats for slide content (Title Slide, Two Content, etc.)
● Themes and Templates – Pre-designed slide formats
2. Creating and Formatting Slides
● Adding New Slides – Using ‘New Slide’ button
● Applying Slide Layouts – Choosing different content arrangements
● Text Formatting – Changing font, size, color, alignment
● Bullet Points and Numbering – Organizing content effectively
● Background Styles – Changing slide background color or images
3. Inserting and Formatting Objects
● Images and Shapes – Adding and formatting visual elements
● Charts and Graphs – Presenting data effectively
● SmartArt Graphics – Using visual representations of information
● Tables – Organizing content in rows and columns
4. Slide Transitions and Animations
● Slide Transitions – Effects between slides (Fade, Wipe, Push, etc.)
● Animations – Adding motion effects to text and objects
● Animation Pane – Controlling the sequence and timing of animations
5. Presenting the Slideshow
● Slide Show Mode – Viewing the presentation in full screen
● Presenter View – Displaying speaker notes while presenting
● Rehearse Timings – Setting slide duration
● Slide Navigation – Using arrow keys, mouse, or slide numbers to move between slides
6. Saving and Exporting Presentations
● File Formats – PPTX, PDF, MP4 (video format)
● Printing Handouts – Printing slides with notes or multiple slides per page
● Sharing Options – Exporting presentations via email, OneDrive, or as a video
