Workday Human Capital Management & Payroll FAQ

Table of Contents
Introduction .................................................................................................................................................. 2
General & Schedule Questions .................................................................................................................... 2
1. Why are we changing our HR and PR systems from ADP to Workday? ........................................... 2
2. Are there any other Workday features being implements as part of this project? ......................... 2
3. When is the first day I will have access to Workday? ....................................................................... 2
4. When is the last day I have access to ADP for my day-to-day HCM and PR functions, e.g. entering
my time or entering a time off request? .................................................................................................. 2
5. When will my last direct deposit or paycheck come from ADP? ...................................................... 2
6. When will my first direct deposit or paycheck come from Workday? ............................................. 2
7. What is the schedule for my W-2’s? ................................................................................................. 2
8. Q: Where can I access Workday? ..................................................................................................... 2
9. What sign on credentials should I use to access Workday? ............................................................. 3
10. Will I still be able to access ADP? .................................................................................................. 3
11. Is the website mobile-friendly? Is there a Workday App? ........................................................... 3
12. Where can I learn more about Workday? .................................................................................... 3
13. Where can I get support for Workday? ........................................................................................ 3
14. When will support officially start for Workday? ........................................................................... 3
15. Will open enrollment in November 2016 be in Workday? ........................................................... 3
16. This project encompasses HCM and PR. What about performance reviews, recruiting and other
functions? ................................................................................................................................................. 4
17. What does this project have to do with Workday Student? ........................................................ 4
18. Can I continue to change my tax withholding and direct deposit options in ADP through the
end of 2016? ............................................................................................................................................. 4
Training Questions ....................................................................................................................................... 4
19. When is training scheduled? ......................................................................................................... 4
20. Where will I be able to find training materials? ........................................................................... 4
21. When will training materials be made available? ......................................................................... 4
Procedural Questions ................................................................................................................................... 5
 Content coming soon. ....................................................................................................................... 5
Functionality Questions ............................................................................................................................... 5
 Content coming soon. ....................................................................................................................... 5
Support Questions........................................................................................................................................ 5

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 Workday Human Capital Management & Payroll FAQ

 Content coming soon. ....................................................................................................................... 5

Other Questions ........................................................................................................................................... 5
 Q: Who can I contact if I have questions about the project? .......................................................... 5

Introduction
Frequently asked questions about the Workday HCM and Payroll project, including scheduling,
training, functionality, procedures and support.

General & Schedule Questions

1. Why are we changing our HR and PR systems from ADP to Workday?
A: See the Why Workday? section of the Workday Human Capital Management (HCM)
& Payroll (PR) Project site.
2. Are there any other Workday features being implements as part of this project?
A: Yes, benefits and time tracking.
3. When is the first day I will have access to Workday?
A: Tuesday, 12/27/16.

4. When is the last day I have access to ADP for my day-to-day HCM and PR functions, e.g.
entering my time or entering a time off request?
A: Thursday, 12/22/16.
5. When will my last direct deposit or paycheck come from ADP?
A: Friday, 12/30/16 for the period beginning 12/11/16 and ending 12/24/16.
6. When will my first direct deposit or paycheck come from Workday?
A: Friday, 1/13/17 for the period beginning 12/25/16 and ending 1/7/17.
7. What is the schedule for my W-2’s?
A: Your 2016 W-2 will be produced by ADP by January 31, 2017 and will be
downloadable from the ADP site. Your 2017 W-2 will come from Workday in January
2018.
8. Q: Where can I access Workday?
A: Starting on 12/27/16 you can access Workday from the same places you can access
ADP today. Those places include:
 TCSES: Use the Loop. See the Human Resources and Payroll & Accounting
sections of the site.
 TCSPP Faculty & Staff: Use the Employee Intranet without having to sign on
again. See the Internal Apps section under the Menu.

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 Workday Human Capital Management & Payroll FAQ

 TCSPP Students: Use MyChicagoSchool. See My Finances > Submit Your Student
Timecard.
 POC Faculty & Staff: Use the Faculty & Staff page.
 POC Student Workers: Use MyPacificOaks. See My Finances > Submit Your
Student Timecard.
 COL Faculty & Staff: Use the Faculty & Staff Portal page.
 COL Student Workers: Use MyCollegesofLaw. See My Finances > Submit Your
Student Timecard.
 DNI Faculty & Staff: Use the Staff Portal.
 Saybrook Faculty & Staff: Use the Faculty & Staff Gateway.

9. What sign on credentials should I use to access Workday?

A: You access Workday using your network username and password. If your network
username and password do not work, please contact the Help Desk at
[email protected] or 800.747.8367
10. Will I still be able to access ADP?
A: Yes. You will be able to print you past pay slips, your 2016 W2, etc. You will not be
able to enter your time, PTO requests and other employee and manager tasks that will
be done in Workday.

11. Is the website mobile-friendly? Is there a Workday App?

A: Yes, the website itself is mobile friendly. Yes, there is an App. See the Getting
Started sections of the Workday HCM & PR Project site for information about installing
and accessing the app.
12. Where can I learn more about Workday?
A: See the Why Workday? section on the Workday HCM & PR Project site.
13. Where can I get support for Workday?
A: See the Support section of the Workday HCM & PR Project site.
14. When will support officially start for Workday?
A: The team has been working with and training all the HR Affiliate Partners for some
time. They will be your primary source of support, with backup support, as noted on the
Support section of the Workday HCM & PR Project site coming soon. Support starts on
Monday, 12/19/16. You will have access to Workday starting Tuesday, 12/27/16.
15. Will open enrollment in November 2016 be in Workday?
A: No. Open enrollment is in ADP this year. Open enrollment changes entered in ADP
will be migrated to Workday.

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 Workday Human Capital Management & Payroll FAQ

16. This project encompasses HCM and PR. What about performance reviews, recruiting
and other functions?
A: Other Workday modules will be implemented in future phases, starting in January
2017. Some modules that Workday supports, such as expenses in Ariett, may not be
migrated.
17. What does this project have to do with Workday Student?
A: The Workday HCM and PR project is separate from Workday Student. You will hear
more about Workday Student in 2017.
18. Can I continue to change my tax withholding and direct deposit options in ADP through
the end of 2016?
A: Yes, but with these important exceptions:
 12/15/16: Last day you can make changes in ADP, where the changes will be
reflected in Workday.
 12/16/16 through 12/22/16: All changes you make in ADP during this period,
you will also need make in Workday. Workday will be available on 12/27/16.

Training Questions
19. When is training scheduled?
A: Webinar training for employees and managers the week of 12/5/16. We understand
that you will not have access to Workday until 12/27/16, so there will be additional
webinar training sessions starting on 1/3/17. By the week of 12/5/16 training job aids
and videos will be available on the Workday HCM & PR Project site. More details will
follow.
20. Where will I be able to find training materials?
A: See the Employee Training and Manager Training sections on the Workday HCM &
PR Project site.
21. When will training materials be made available?
A: By early December there will be materials under the Getting Started, Employee
Training and Manager Training sections of the site.

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 Workday Human Capital Management & Payroll FAQ

Procedural Questions
 Coming soon.

Functionality Questions
 Coming soon.

Support Questions
 Coming soon.

Other Questions
 Q: Who can I contact if I have questions about the project?
A: You can contact Bob Rettig, project manager for this project, at
[email protected].

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