Bank Accounting
Table of Contents
Bank Master Data Check Processing Bank statement Cash Journal Master Data Cash Journal Posting & Reports
Bank Master Data - Objectives
Upon completion of this module, you will be able to:
Define, change and delete bank data, Define the house banks for company code, Maintain bank accounts.
Bank Master Data - Bank Accounts
Bank Account in the SAP system Bank GL accounts - master data
House bank Account number
Account ID
Account ID
Bank Account number at the house bank
Bank Master Data - Bank Directory
Bank Master records in the bank directory Bank details in customer / vendor master records
Client Level
Country Bank Key
Client Level
Country Bank Key
Address data
Address data
Swift code
GL Account
Bank Master Data - an Example
House banks for company code 1000
Bank account for House Bank
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Manual Check Deposit - Objectives
Upon completion of this module, you will be able to:
Explain the procedure for depositing checks, Post the checks and clear the Customer Accounts, Run post processing transactions, Print Check Register, Change Check Information (renumber, change assignment etc.), Void checks.
Manual Check Deposit - Activity Flow
Cheques with supporting documents
Group cheques by lots
Enter cheques list . (by customer :Reference of invoices paid. By Vendors, Others) Value date (Required)
Print cheques list
Post
Check whether postings are correct ?
Manual Check Deposit - Procedure
Check deposit list
Electronic / Manual Entry General Ledger Documents Temporary Database Sub-Ledger Documents
Check
Check Deposit - Account Assignment
Check Deposit List
Customer Account
Postings
O.b.) 200,-
200,- (1
Incoming checks Account 1) 200,200,- (2 Bank Account 2) 200,-
Check Deposit - Initial Specification
House Bank ID
Customer Matchode
Post processing method: 2 - batch input 4 - direct posting (on-line)
Account Assignment Z0001
Amount 10000 INR Issuer ADITYA LTD Check no. 123445 Ref. doc. No. 123387
Customer Short Name
Invoice Number from SD
The account assignment variants determines which fields are being displayed during document entry. The system may display up to 3 lines available for each memo record or a check received. For A Group we have been defined assignment variants Z0001.
Check Deposit - Printing and Overview
Print Preview Print
Overview
Check Deposit - Posting
Posting
Processing type 2
Batch Input
Direct Posting
Processing type 4
Process
Process
Log
Log
Check Information - Display
Check Recipient
House Bank
Check
Account ID
Accompanying documents
Check Number
Payment document
You can use these transactions to display the check data:
For check, For payment document, Check register.
Check Information - Change
Check Processing
Check
Renumbering
Assignment to Payment
Reprinting
Sometimes it is necessary to change the information regarding already maintained checks. SAP offers the following options:
Renumbering of checks Reprinting Changing of the assignment to the payment.
Check Information - Void
Unused checks Cancel Payment Issued checks
The checks can be voided both before and after they have been printed. You need to void the checks that are no longer usable for some reasons (e.g. check was stolen or incidentally damaged).
Check Information - Delete
For Payment Run
Delete or
Manual Checks
Not to Delete?
Voided Checks
Sometimes theres the inconsistence between the data entered into system and the check forms, You need to delete check information.
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Electronic Bank Statement - Objectives
Upon completion of this module, you will be able to:
Understand the concept of posting rules and transactions used to post automatically electronic bank statement, Import bank statement data, Clear the outstanding items, Post process bank statement.
GL Account Determination
In Treasury account symbols are used instead of GL Accounts. The account symbol determines the G/L account to which postings are made. You can also define accounts using + sign (masking). In such case the system uses GL account defined for a house bank.
Posting Rules & Transactions
Posting rules
Business transactions
Bank Statement Processing - Overview
Files: 1) STATE.TXT 2) ITEM.TXT Bank Postings
Bank Stat.
Process Electronic Bank Data (Statement)
Subledgers (D&K)
Bank Statement - Import Data
Files for further processing
Post-processing options
GL Bank Accounts
GL Clearing Accounts
Customers / Vendors Acc.
XXXX.XX
XXXX.XX
XXXX.XX
XXXX.XX
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Cash Journal - Master Data - Objectives
Upon completion of this module, you will be able to:
Describe Cash Journals for your company code, Explain types of documents used for postings cash journal documents, Describe how to create Business Transactions for Cash Journal.
Cash Journal - Master Data (2)
Cash Journal 001 - Gen. Serv.
A cash
journal for a company code includes the following data:
the 3 digit cash journal identification and name, the G/L accounts to which you want to post the cash journal accounting transaction the currency in which you want to run the cash journal the document types for posting cash outflows and inflows
Cash Account
110000
Cash Journal - Master Data
Company Code 9100 A Ltd.
Cash Journal - Transactions
Tran.no 1 2 3 4 5 6 7 8 9 10 11 12 13 Type E E E E E E E E E E E E C G/L acct 440601 446002 446602 446603 450002 450003 450015 450016 450017 450018 480002 480003 114351 Business transaction JANITORIAL LABOR COURIER & POSTAGE MAINTENANCE H/W & S/W COMPUTER SUPPLIES PRINTING &OFFICE SUPPLIES VISA &PASSPORT MEALS & ENTERTAINMENT LODGING EXPENSES AUTO EXPENSES OTHER TAXES PROMOTIONAL BROCH/GIFTS PARTIES AND FUNCTIONS REPLENISHMENTBY CHECK JPM
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Postings & Reports - Objectives
Upon completion of this module, you will be able to:
Save & Post Cash Journal documents, Delete & Reverse Documents, Print Cash Report for a certain period of time
Postings & Reports - Activity Flow
Cash Journal Document
FI GL Account
Post or Save
FI DB
Post
Save
Customer / Vendor Sub Ledger
Print a Document
Cash Journal - Postings & Reports
To post a cash journal transaction:
Switch to the relevant transaction type: Cash receipts, Cash payments, Choose a business transaction code or create a new one, Enter all required data (amount, Cost Centre, Vendor / Customer account etc.) Save or Post your transaction, Print cash journal document
