Time Management
BY: ALI ABDULLAH RAHMANI
RABIA JALALZAI & ALI SAIGHANI
My introduction
Age: 23
Educational Background:
Medical Student (KMU), IELTS, DBA, DIT
Work Experience:
Finance management, Project officer, Consultancy
Social networking & marketing
Social, a goad learner, confidence, innovator
What is time?
Time is a dimension and measure in which events can be
ordered from the past through the present into the future, and
also the measure of durations of events and the intervals
between them.[
WHAT YOU NEED IS BETTER TIME
MANAGEMENT!!!
What is time management?
The term Time Management is a misnomer. You cannot
manage time; you manage the events in your life in
relation to time
You may often wish for more time but you only get 24
hours, 1,440 minutes or 86,400 seconds each day. How
you use that time depends on skills learned through
selfanalysis, planning, evaluation, and self-control
Much like money, time is both valuable and limited: it
must be protected, used wisely, and budgeted.
Time management is life
management.
Time management is really life management. Your time is your
life, and to manage your time is to manage your life
People who practice good time management techniques often find that
they:
Are more productive,
Have more energy for things they need to accomplish,
Feel less stressed,
Are able to do the things they want,
Get more things done,
Relate more positively to others, and Feel better about
themselves
1. Know How You Spend Your Time
Analyze where most of your time is devoted job, family,
personal, recreation, etc.
ACTIVITY
Clip
2. Set Priorities
Managing your time effectively requires a distinction between
what is important and what is urgent
Experts agree that the most important tasks usually arent the
most urgent tasks.
One of the easiest ways to prioritize is to make a to do list.
Whether you need a daily, weekly or monthly list depends on
your lifestyle
3. Use a Planning Tool
Time management experts recommend using a personal
planning tool to improve your productivity.
Examples of personal planning tools include electronic planners,
pocket diaries, calendars, computer programs, wall charts, index
cards and notebooks. Writing down your tasks, schedules, and
memory joggers can free your mind to focus on your priorities.
4. Get Organized
Most people find that disorganization results in poor time
management. Professional organizers recommend that you first
get rid of the clutter.
Keep Give Away Toss.
Implement a system that allows you to
handle information only once.
With the clutter gone, the next step is to implement a system
that allows you to handle information (e.g., tasks, papers, e-mail,
etc.) less, only once, when possible.
Basically you have 5 options for handling information:
1. Throw it away, delete it, or otherwise get rid of it.
2. Delegate it: give it to someone else to do, file, or respond.
3. Act on it yourself. Then throw it away or file it.
4. File it temporarily until it needs action or until additional
information is received. Follow-up: a tickler file can be useful for
holding temporary
information.
5. File it permanently where you can easily find it later
5. Schedule Your Time
Appropriately
Even the busiest people find time for what they want to do and
feel is important.
Scheduling is not just recording what you have to do (e.g.,
meetings and appointments), it is also making a time
commitment to the things you want to do. Good scheduling
requires that you know yourself.
Using your time log, you should have determined those times
during the day when you are most productive and alert.
Plan your most challenging tasks for when you have the most
energy.
6. Delegate: Get Help from Others
Delegation means assigning responsibility for a task to someone
else, freeing up some of your time for tasks that require your
expertise.
7. Stop Procrastinating
You may be putting off tasks for a variety of reasons. Perhaps the
task seems overwhelming or unpleasant.
8. Manage External Time Wasters
Your time may be impacted by external factors imposed by other
people and things.
You can decrease or eliminate time spent in these activities
9. Avoid Multi-tasking
Recent psychological studies have shown that multi-tasking does
not actually save time.
Routine multi-tasking may lead to difficulty in concentrating and
maintaining focus when needed.
10. Stay Healthy
The care and attention you give yourself is an important
investment of time. Scheduling time to relax, or do nothing, can
help you rejuvenate both physically and mentally, enabling you
to accomplish tasks more quickly and easily.
