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Technology and Time Management

The document provides steps to use the Urgent/Important Matrix to prioritize activities: 1. List all activities and projects and assign an importance level from 1-5. 2. Determine the urgency of each activity. 3. Plot the activities on the Urgent/Important Matrix based on their importance and urgency scores. 4. Analyze the matrix to schedule priorities using strategies for each quadrant.

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Hassan Khan
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48 views4 pages

Technology and Time Management

The document provides steps to use the Urgent/Important Matrix to prioritize activities: 1. List all activities and projects and assign an importance level from 1-5. 2. Determine the urgency of each activity. 3. Plot the activities on the Urgent/Important Matrix based on their importance and urgency scores. 4. Analyze the matrix to schedule priorities using strategies for each quadrant.

Uploaded by

Hassan Khan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Technology and Time Management

In the modern technological world, there are many modern-day


tools that are offered by technology which can be used for time
management and save time efficiently . Some such tools offered
by modern-day technology are:
1

7
Steps to Use the Urgent/Important
Matrix
The following are the steps to use the Urgent/Important Matrix
to prioritize your activities:

List down all the activities and projects you


feel you have to do
Make sure that you include all tasks that
take up your time at work, even if you feel
Now, the
usetask is unimportant.
a scale of 1 to 5 to assign
importance to each activity
To decide if a task is important or not is by
looking at it and identifying whether the
task
Next, helps you
determine meet
the your of
urgency goals
each
activity, after you have assigned
importance
Next, as to each importance
per the assigned activity. and
urgency, you should plot the listed items
on the
Schedule Urgent/Important
your Matrix. the
priorities by analyzing
matrix by using the strategies described
for each quadrant.
Strategies to Evaluate
Urgent/Important Matrix
Urgent Not Urgent
Important

1. 2.
Quadrant of Quadrant of
Manage Leadership &
Quality
Important

3. 4.
Not

Quadrant of Quadrant of
Deception Waste
Action-Priority Matrix
h
Hig

Quick Wins Major Projects


Low Impact

Fill Ins Thankless Tasks

Low Effort High


The figure given above shows the Action-Priority Matrix.
To use the Action-Priority Matrix, you should look at each activity from
two viewpoints - firstly on the impact the activity will have and secondly
on the effort involved in completing the task.
Now, after you have looked at each activity from these two viewpoints
and scored it, plot each activity on the Action Priority Matrix using these
scores.
Now, you can see at a glance, the tasks that give you the greatest
returns on your efforts.

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