PowerPoint (PPT):
A Word Processor that Can Teach?
October 20, 2003
A workshop sponsored by:
Queens LOTE Consortium & Queens College EdTech
PPT: Main Features
Create SLIDES
to project on a screen, from PC
to print-out as transparencies & use with
overhead projector
Integrate text and multimedia content
Deliver presentations
in formal or informal settings
in classrooms or conferences
Today’s Menu
Entering and formatting text
Working with the user interface
Printing slides
Saving your work
Running a slide show
approximately 15 mins. per topic,
with time to experiment
Assumptions & Disclaimers
You’re familiar with:
using a mouse
using a keyboard
using Windows 95 (or higher)
Mac v. PC versions of PPT
PPT 97 v. 2000 v. XP,
Why Bother Learning PPT?
Is it just a glorified word processor?
yes, but…
PPT (and other similar software titles)
ISN’T (aren’t) JUST FOR MANAGING TEXT
to use Microsoft’s jargon:
“you can easily organize, powerfully illustrate,
and professionally deliver your ideas”; PPT
gives you “the tools you need to communicate
with impact”
found somewhere on the Microsoft.com website
Word Processors ~
Word, WordPerfect, Wordstar, …
Designed for entering large amounts of text
And for printing text, or displaying it on a small
computer screen
small fonts, aligned left,
portrait orientation
can manage incorporation
of multimedia objects, but
can’t display them well
keyboard commands great
for entering and
formatting text, but not
necessarily ideal for
presentations
Presentation Software ~
PowerPoint, Freelance, Corel Presentations…
Designed for making slides
default font sizes are big
default alignment and spacing of text varies,
depending on slide layout
default image is oriented
as landscape
ideal for overhead
projectors
with data projectors,
takes advantage of
screen size
Presentation Software ~
PowerPoint, Freelance, Corel Presentations…
Designed for running slide shows
features to maximally use screen when
running a presentation
keyboard commands to simplify
presentation tasks
browsing from slide to slide
changing color of screen
using a pen or a pointer
Presentation Software ~
PowerPoint, Freelance, Corel Presentations…
AND you can
associate a slide with
notes, an outline, etc.
simplifies making
handouts and
summaries
helps organize ideas
improves efficacy of
presentation
Presentation Software ~
PowerPoint, Freelance, Corel Presentations…
FINALLY, you can save presentations as
HTML files, to upload to the web
for asynchronous delivery of
lectures / talks
PPT has features to
set up
“Online Broadcasts”
How Does It Work?
A PPT file = a sequence of “slides”
screens with text and/or multimedia content
each associated with an outline (generated
automatically) and notes (generated by author)
Multi-panel user interface
workspace (slide)
outline or thumbnails of slides
notes
scrollbars, menus, toolbars
Multipanel (“Normal”) View
Slide Sorter View
Finding the program
In my machine:
somewhere in the Start button menu
C:\Program Files\Microsoft Office\Office\
POWERPNT.EXE
Find it in your lab machines now
Working with the user interface
Menus
file, edit, view, insert, format
tools
slide show
Toolbars
standard, formatting
outlining
animation
Entering and formatting text
Your first slide
Entering Text
Adding slides: default layout
Title slide
Bulleted list
2 column text
Table
etc.
Advantage of using default layouts:
generates outline automatically
Formatting Text
“Format” menu
“Formatting” toolbar
change font size
change line spacing, paragraph alignment
changing / adding / deleting bullets
also, “Slide Layout” and “Apply Design”
Remember to right click for formatting
(and other such) options
Changing the Default Font
For a given text box, or part of text box:
select text, change font
For all the text entered so far:
“Format” > “Replace Fonts...” > “Replace”
For any text to be entered:
“Format” > click on “Default for new objects”
Printing Slides
As overheads
on plain paper
on transparencies
As handouts
the black-and-white print-out
the outline print-out
Saving your work
“Save” & “Save As…”
presentation (*.ppt)
show (*.pps)
outline (*.rtf)
set of slides (*.gif, *.jpg, *.tif, etc.)
“Save As HTML…”
(possibly next session)
Embedding true-type fonts
“Pack and Go…”
Running a slide show
the “full screen”
view
keyboard v. mouse
black-outs, white-
outs
navigating through
slides
the mouse as
pointer or pen
Keyboard shortcuts
Advance to next slide:
space, N, right or down arrow, enter, page
down
Return to previous slide:
backspace, P, left or up arrow, page up
Go to slide number “#”:
“#” + enter
End show:
esc, ctrl+break
More keyboard shortcuts
Black-out: B
White-out: W
Show / hide arrow pointer: A
Pointer-to-pen: ctrl+P
Pen-to-pointer: ctrl+A
Hide pointer & button: ctrl+H
Erase drawing: E
Homework:
Make your own PPT presentation…
focus on making the text appear the way you
want it to
save it in various formats and see what happens
print out some slides, a handout, an outline
As a reference, download a copy of this
presentation:
http://www.qc.edu/~efernand/PPT/
PPT 2: Beyond the Text
WEDNESDAY, OCTOBER 22, 4-6 p.m.
PPT as a viable and more directly
controllable alternative to slide projectors,
tape recorders, and VCRs
Learn how to manipulate:
images, tables, graphs, sounds, moving
pictures, and the like
Bring…
multimedia objects to “play” with
a floppy or two, to take your work with you
Questions? Comments?
Please send e-mail to
[email protected] Thanks!
