Lecture 1

Databases and Database Users

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 6- 1

OUTLINE
 Types of Databases and Database Applications
 Basic Definitions
 Typical DBMS Functionality
 Example of a Database
 Main Characteristics of the Database Approach
 Types of Database Users
 Advantages of Using the Database Approach
 When Not to Use Databases
 Database Design
 File System Problems
 Database System Environment
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 2
Recent Developments (1)
 Social Networks started capturing a lot of
information about people and about
communications among people-posts, tweets,
photos, videos in systems such as:
- Facebook
- Twitter
- Linked-In
 All of the above constitutes data

 Search Engines, Google, Bing, Yahoo: collect

their own repository of web pages for searching

purposes Slide 1- 3
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe
Recent Developments (2)
 New Technologies are emerging from the so-
called non-database software vendors to manage
vast amounts of data generated on the web:
 Big Data storage systems involving large clusters
of distributed computers (Chapter 25)
 NOSQL (Non-SQL, Not Only SQL) systems
(Chapter 24)
 A large amount of data now resides on the
“cloud” which means it is in huge data centers
using thousands of machines.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 4

Basic Definitions
 Database:
 A collection of related data.

 Data:
 Known facts that can be recorded and have an implicit meaning.

Eg. Telephone Number, Name. Data have little meaning unless

organized in some logical manner
 Mini-world:
 Some part of the real world about which data is stored in a

database. For example, student grades and transcripts at a

university.
 Database Management System (DBMS):
 A software package/system to facilitate the creation and

maintenance of a computerized database.

 Database System:
 The DBMS software together with the data itself. Sometimes, the

applications are also included.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 5
Simplified database system environment

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Impact of Databases and Database
Technology
 Businesses: Banking, Insurance, Retail,
Transportation, Healthcare, Manufacturing
 Service industries: Financial, Real-estate, Legal,
Electronic Commerce, Small businesses
 Education : Resources for content and Delivery
 More recently: Social Networks, Environmental
and Scientific Applications, Medicine and
Genetics
 Personalized applications: based on smart mobile
devices
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 7
What a DBMS does to make things
easier
 Define a particular database in terms of its data types,
structures, and constraints
 Construct or load the initial database contents on a
secondary storage medium
 Manipulating the database:
 Retrieval: Querying, generating reports
 Modification: Insertions, deletions and updates to its content
 Accessing the database through Web applications
 Processing and sharing by a set of concurrent users and
application programs – yet, keeping all data valid and
consistent

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 8

Other DBMS Functionalities
 DBMS may additionally provide:
 Protection or Security measures to prevent
unauthorized access
 “Active” processing to take internal actions on data
 Presentation and visualization of data
 Maintenance of the database and associated
programs over the lifetime of the database
application

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 9

Application Programs and DBMS
 Applications interact with a database by
generating
- Queries: that access different parts of data and
formulate the result of a request
- Transactions: that may read some data and
“update” certain values or generate new data and
store that in the database

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 10

Example of a Database
(with a Conceptual Data Model)
 Mini-world for the example:
 Part of a UNIVERSITY environment
 Some mini-world entities:
 STUDENTs
 COURSEs
 SECTIONs (of COURSEs)
 (Academic) DEPARTMENTs
 INSTRUCTORs

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 11

Example of a Database
(with a Conceptual Data Model)
 Some mini-world relationships:
 SECTIONs are of specific COURSEs
 STUDENTs take SECTIONs
 COURSEs have prerequisite COURSEs
 INSTRUCTORs teach SECTIONs
 COURSEs are offered by DEPARTMENTs
 STUDENTs major in DEPARTMENTs

 Note: The above entities and relationships are typically

expressed in a conceptual data model, such as the
ENTITY-RELATIONSHIP data model (see Chapters 3, 4)

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 12

Example of a Simple Database

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 13

Main Characteristics of the Database
Approach
 Self-describing nature of a database system:
 A DBMS catalog stores the description of a particular
database (e.g. data structures, types, and constraints)
 The description is called meta-data*.
 This allows the DBMS software to work with different
database applications.
 Insulation between programs and data:
 Called program-data independence.
 Allows changing data structures and storage organization
without having to change the DBMS access programs

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 14

Example of a Simplified Database Catalog

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 15

Main Characteristics of the Database
Approach (continued)
 Data Abstraction:
 A data model is used to hide storage details and
present the users with a conceptual view of the
database.
 Programs refer to the data model constructs rather
than data storage details
 Support of multiple views of the data:
 Each user may see a different view of the
database, which describes only the data of
interest to that user.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 16

Main Characteristics of the Database
Approach (continued)
 Sharing of data and multi-user transaction
processing:
 Allowing a set of concurrent users to retrieve from and to
update the database.
 Concurrency control within the DBMS guarantees that each
transaction is correctly executed or aborted
 Recovery subsystem ensures each completed transaction
has its effect permanently recorded in the database
 OLTP (Online Transaction Processing) is a major part of
database applications. This allows hundreds of concurrent
transactions to execute per second.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 17

Database Users
 Users may be divided into
 Those who actually use and control the database
content, and those who design, develop and
maintain database applications (called “Actors on
the Scene”), and
 Those who design and develop the DBMS
software and related tools, and the computer
systems operators (called “Workers Behind the
Scene”).

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 18

Database Users – Actors on the
Scene
 Actors on the scene
 Database administrators:
 Responsible for authorizing access to the database,
for coordinating and monitoring its use, acquiring
software and hardware resources, controlling its use
and monitoring efficiency of operations.
 Database designers:
 Responsible to define the content, the structure, the
constraints, and functions or transactions against
the database. They must communicate with the
end-users and understand their needs.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 19

Database End Users
 Actors on the scene (continued)
 End-users: They use the data for queries, reports
and some of them update the database content.
End-users can be categorized into:
 Casual: access database occasionally when
needed
 Naïve or Parametric: they make up a large section
of the end-user population.
 Users of Mobile Apps mostly fall in this category
 Bank-tellers or reservation clerks are parametric users
who do this activity for an entire shift of operations.
 Social Media Users post and read information from
websites

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 20

Database End Users (continued)
 Sophisticated:
 These include business analysts, scientists, engineers,
others thoroughly familiar with the system capabilities.
 Many use tools in the form of software packages that work
closely with the stored database.
 Stand-alone:
 Mostly maintain personal databases using ready-to-use
packaged applications.
 An example is the user of a tax program that creates its
own internal database.
 Another example is a user that maintains a database of
personal photos and videos.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 21

Database Users – Actors on the
Scene (continued)
 System Analysts and Application Developers
This category currently accounts for a very large proportion
of the IT work force.
 System Analysts: They understand the user
requirements of naïve and sophisticated users and design
applications including canned transactions to meet those
requirements.
 Application Programmers: Implement the
specifications developed by analysts and test and debug
them before deployment.
 Business Analysts: There is an increasing need for
such people who can analyze vast amounts of business
data and real-time data (“Big Data”) for better decision
making related to planning, advertising, marketing etc.
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 22
Database Users – Actors behind the
Scene
 System Designers and Implementors: Design and
implement DBMS packages in the form of modules and
interfaces and test and debug them. The DBMS must interface
with applications, language compilers, operating system
components, etc.
 Tool Developers: Design and implement software
systems called tools for modeling and designing databases,
performance monitoring, prototyping, test data generation,
user interface creation, simulation etc. that facilitate building of
applications and allow using database effectively.

Operators and Maintenance Personnel: They
manage the actual running and maintenance of the database
system hardware and software environment.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 23

Advantages of Using the Database
Approach
 Controlling redundancy in data storage and in
development and maintenance efforts.
 Sharing of data among multiple users.
 Restricting unauthorized access to data. Only the
DBA staff uses privileged commands and
facilities.
 Providing persistent storage for program Objects
 E.g., Object-oriented DBMSs make program
objects persistent– see Chapter 12.
 Providing storage structures (e.g. indexes) for
efficient query processing – see Chapter 17.
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 24
Advantages of Using the Database
Approach (continued)
 Providing optimization of queries for efficient
processing
 Providing backup and recovery services
 Providing multiple interfaces to different classes
of users
 Representing complex relationships among data
 Enforcing integrity constraints on the database
 Drawing inferences and actions from the stored
data using deductive and active rules and triggers

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 25

Additional Implications of Using the
Database Approach
 Potential for enforcing standards:
 This is very crucial for the success of database
applications in large organizations. Standards
refer to data item names, display formats, screens,
report structures, meta-data (description of data),
Web page layouts, etc.
 Reduced application development time:
 Incremental time to add each new application is
reduced.

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 26

Additional Implications of Using the
Database Approach (continued)
 Flexibility to change data structures:
 Database structure may evolve as new
requirements are defined.
 Availability of current information:
 Extremely important for on-line transaction
systems such as shopping, airline, hotel, car
reservations.
 Economies of scale:
 Wasteful overlap of resources and personnel can
be avoided by consolidating data and applications
across departments.
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 27
When not to use a DBMS
 Main inhibitors (costs) of using a DBMS:
 High initial investment and possible need for additional
hardware
 Overhead for providing generality, security, concurrency
control, recovery, and integrity functions
 When a DBMS may be unnecessary:
 If the database and applications are simple, well defined,
and not expected to change
 If access to data by multiple users is not required
 When a DBMS may be infeasible
 In embedded systems where a general purpose DBMS may
not fit in available storage

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 28

When not to use a DBMS
 When no DBMS may suffice:
 If there are stringent real-time requirements

that may not be met because of DBMS

overhead (e.g., telephone switching systems)
 If the database system is not able to handle the
complexity of data because of modeling limitations
(e.g., in complex genome and protein databases)
 If the database users need special operations not
supported by the DBMS (e.g. location based
services).

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 29

Database Design

 Focuses on the design of the database structure

that will be used to store and manage end-user
data
 Well-designed database
 Facilitates data management
 Generates accurate and valuable information
 Poorly designed database causes difficult-to-
trace errors

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe

Figure1.6 - A Simple File System

Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe

Figure 1.8 - Contrasting Database and
File Systems

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Figure 1.9 - The Database System
Environment

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Table 1.3 - Database Career Opportunities

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Chapter Summary
 Types of Databases and Database Applications
 Basic Definitions
 Typical DBMS Functionality
 Example of a Database
 Main Characteristics of the Database Approach
 Types of Database Users
 Advantages of Using the Database Approach
 When Not to Use Databases
 Database Design
 File System Problems
 Database System Environment
Copyright © 2016 Ramez Elmasri and Shamkant B. Navathe Slide 1- 35