HOW TO MAKE JOB APPLICATION
LETTER IN ENGLISH
— What is Job application letter? —
An application letter also known as a “cover
letter” is a standalone document you submit to
a potential employer to express your interest in
an open position. While your resume offers a
history of your work experience and an outline
of your skills and accomplishments, the job
application letter you send to an employer
explains why you are qualified for the position
and should be selected for an interview.
— Job application letter —
The letter should highlight your achievements and
skills, helping to get the attention of the hiring
manager or recruiter responsible for reviewing
applications. When written well, this letter explains
to the reader why they should ask you in for an
interview and highlights the key qualifications that
make you a fit for the role.
Job application letter tips
1. Emphasize
your skills and 2. Stay concise
abilities
4. Review the job
3. Proofread the listing keywords
letter
1. Emphasize your skills and abilities
An application letter is your opportunity to sell
yourself as an excellent candidate for the open
position. Include specific examples of
situations in which you applied your
experience, abilities and skills to benefit the
organization. It is also helpful to include data
that supports your claims.
2. Stay concise
Although it may be tempting to include a lot of
detailed information about yourself, it is important to
be concise. If a hiring manager receives a letter that is
multiple pages, they may not take the time to read it. A
brief letter is more manageable and appealing
3. Proofread the letter
Although it may be tempting to include a lot of
detailed information about yourself, it is
important to be concise. If a hiring manager
receives a letter that is multiple pages, they may
not take the time to read it. A brief letter is
more manageable and appealing.
4. Review the job listing keywords
Most job postings will include certain
skills and abilities that the hiring
manager and supervisor want
applicants to possess. Including these
keywords in your application letter
helps to show the person reviewing it
you would be a good fit in that specific
role.
— how to format an application letter—
●Use a professional format.
●Create the heading.
●Address the letter to the hiring
manager.
— Use a professional format —
A job application letter should be more professional than
a thank-you card or an email to a coworker or friend. The
alignment of the document should include single spacing,
one-inch margins and left alignment. It’s best to use a
professional and traditional font, such as Times New
Roman, in a size from 10 to 12 points. Try to keep your
job application letter to one page. When a hiring manager
reviews your job application letter, they will get their
first impression of you as a potential employee, so take
time to format it professionally and keep it concise.
— Create the heading—
Use a formal business heading for your job
application letter. The heading should include
your name and contact information, the date and
the company name and address. If you send your
job application letter via email, you can
eliminate your name and contact information
from the header and put it at the bottom of the
email after the signature instead.
—Address the letter to the hiring manager —
In your research, try to find the name of the
person reviewing applications for the job.
Address your letter to this person with a common
business greeting, such as “Dear Mr./Ms.” and
their last name. If you’re unable to find their
preferred gender pronouns (she/her, them/they)
of the individual reviewing your application, you
can use “Dear [first and last name]” or “Dear
Hiring Manager.”
How to write an application letter
√ Review information about the company
and position
√ Open the letter by describing your
interest
√ Outline your experience and
qualifications
√ Include aspects of your personality
√ Express appreciation
√ Close the letter
— Review information about the company
and position—
It’s best to write a new application letter for each position
you’re applying for so you can include pertinent details
and show your interest in the particular open role. Spend
some time reviewing the company information, which
you can likely find on the website, as well as the position
listing. Compare your qualifications and experience with
the list of skills in that posting. You may also want to
think about specific experiences that have prepared you
for the role, such as leading a team or managing a major
event.
—Open the letter by describing your
interest —
In the first paragraph of your letter, mention the
job title for which you’re applying and where
you saw the position posting. Include your
specific interest in the role and company so the
reader knows this is not a generic application
letter. Briefly state the main experience or
qualification you have that makes you a good
fit. This is the section that will draw in the
hiring manager as the reader of your application
letter, so it is important to appeal to that person
Example of opening
Example: “I saw the posting for the marketing intern
role on my university’s online job board, and I am very
interested. I’m drawn to your company’s mission of
innovation and putting the customer first. I am in my
final year of earning my bachelor’s degree in marketing
with a minor in communications, so I feel my
educational experience has prepared me to work in a
fast-paced marketing department like the one within
your organization.”
— Outline your experience and qualifications—
The next few paragraphs of your letter should
highlight your experience, qualifications and skills,
positioned in a way that aligns with the company’s
goals and mission. For example, if you are applying
for a job with a nonprofit organization that provides
educational opportunities to underserved community
members, you could talk about your experience with
nonprofit organizations or educational offerings.
Since a job application letter should stand on its own
without a resume, it’s helpful to include details about
your experience that relate to the position to which
— Include aspects of your personality—
As you’re writing your job application letter, consider
how you can incorporate aspects of your personality
while remaining professional. A friendly and engaging
letter is likely to appeal to the reader, especially when
they can get an idea of how well you might fit with the
team.
For example, in the situation mentioned above, explain
in your letter you are good at connecting with children or
how you value community spirit.
— Express appreciation—
Before you sign off on your letter, express your
appreciation to the hiring manager for reviewing
your letter and considering you for the position.
The hiring manager is taking time out of their
day to read what you have written, so expressing
your gratitude for that time spent is a polite and
professional way to close the document.
Example of appreciation
“I appreciate the time you have taken to
review my application letter. Since you
likely received a number of applications
and letters for this open position, I am
extremely grateful for the time you have
spent reading about me and what would
make me a good fit for this role.”
— Close the letter—
Many people use “Sincerely” or “Best” to close the
letter, although any professional sign-off is fine to
include. The final line of the letter should be your
full name. If you submit a hard copy of the letter,
include your signature above your typed name.
When submitting an application letter via email, you
should include your contact information beneath
your name, rather than including it in the header.
Job application letter template
[Your name]
[Your address]
[Your email address]
[Your phone number]
[Date]
[Name of hiring manager or supervisor]
[Title of hiring manager or supervisor]
[Company name]
[Company address]
Salutation [Dear Mr./Ms.],
[Outline where you saw the job posting and express your interest in working in this
role.]
[Discuss some of your qualifications that would make you a good fit for the job.]
[Describe your past experience in a way that emphasizes your personality and
skills, while also showcasing how you align with the goals of the company.]
[Express your appreciation to the hiring manager for reviewing your letter. Include
any follow-up information, if applicable.]
Closing [Sincerely, Best]
[Your signature]
[Your name (printed)]
Job application letter example
Thanks
