PowerPoint presentation
Prepared by:
Arlene d. Javier
Sylene h. pacas
GETTING TO KNOW POWERPOINT
• PowerPoint 2010 is a complete presentation graphics
program that allows you to produce professional looking
presentations.
• You can also import information from spreadsheets, databases, and
word-processing files.
• PowerPoint 2010 is a complete presentation graphics program that
allows you to produce professional looking presentations.
THE POWERPOINT WINDOW CONTAINS MANY ELEMENTS THAT ARE
SIMILAR TO OTHER MICROSOFT OFFICE PROGRAMS. THESE ELEMENTS
INCLUDE THE OFFICE BUTTON, QUICK ACCESS TOOLBAR, TITLE BAR,
TABS, SCROLL BARS AND A STATUS BAR.
• Quick access toolbar contains buttons for commonly-used
commands.
• Title bar indicates the software, the name of the presentation that is
open, minimize, maximize, and close buttons.
• Tabs contain commands that are pided into related tasks called
groups.
• Ribbon is the area containing the tabs.
• Outline/Slides tab displays the presentation text in the form of an
outline. Outline tab is used to organize and develop the content of
your presentation
• Slide tab display the slides of your presentation as small image.
• Slide pane contains the current slide in your presentation. You can
use the vertical scroll bar to view other slides in the presentation.
• Notes pane is located below the slide pane and is used to type
reference notes. The notes can be printed, then referenced when
making the presentation.
• View area is located at the right hand bottom of the screen. It
contains buttons that allow the ability to switch between PowerPoint
views. The first view button allows you to view slides in normal view,
the second is called the slide sorter view, the third is called the
reader view and the fourth is called the slide show view. This area
also contains the zoom feature.
• Status bar is located at the bottom of the PowerPoint window, it
shows messages and information about the view, such as the slide
number and the current theme template used.
• Help feature displays information on PowerPoint commands and
features. You can activate the help menu by clicking the Help button
or by pressing F1 on the keyboard.
BASIC TASKS FOR CREATING A
POWERPOINT PRESENTATION
CHOOSE A THEME
1.On the File tab of the
Ribbon, select New, and
then choose a theme.
2.PowerPoint shows you a
preview of the theme, with
four color variations to
choose from on the right
side.
3.Click Create, or pick a
color variation and then
click Create.
INSERT A NEW SLIDE
On the Home tab, click the bottom half
of New Slide, and pick a slide layout.
ADD TEXT
Select a text placeholder,
and begin typing.
FORMAT YOUR TEXT
1.Select the text.
2.Under Drawing
Tools, choose Format.
Do one of the following:
To change the color of your text,
choose Text Fill, and then choose a color.
To change the outline color of your text,
choose Text Outline, and then choose a
color.
To apply a shadow, reflection, glow, bevel,
3-D rotation, a transform, choose Text
Effects, and then choose the effect you
want.
ADD PICTURES
To insert a picture that is
saved on your local drive or
an internal server,
choose Pictures, browse for
the picture, and then
choose Insert.
To insert a picture from the
web, choose Online
Pictures, and use the
search box to find a
picture. Choose a picture, and
then click Insert.
ADD SHAPES
On the Insert tab,
select Shapes, and then select
a shape from the menu that
appears.
In the slide area, click and
drag to draw the shape.
Select the Format or Shape
Format tab on the ribbon. Open
the Shape Styles gallery to
quickly add a color and style
(including shading) to the
selected shape.
ADD SPEAKER NOTES
1.To open the notes pane,
at the bottom of the
window, click Notes
notes button in
PowerPoint.
2.Click inside the Notes
pane below the slide, and
begin typing your notes.
GIVE YOUR PRESENTATION
To start the presentation at the first slide, in
the Start Slide Show group, click From Beginning.
if you’re not at the first slide and want to start
from where you are, click From Current Slide.
If you need to present to people who are not
where you are, click Present Online to set up a
presentation on the web, and then choose one of
the following options:
SAVE YOUR PRESENTATION
1.On the File tab, choose Save.
2.Pick or browse to a folder.
3.In the File name box, type a name for
your presentation, and then choose Save.
Tip: Save your work as you go. Press Ctrl+S often.
GET OUT OF SLIDE SHOW VIEW
• To get out of Slide Show
view at any time, on the
keyboard, press Esc.
TIPS FOR CREATING AN EFFECTIVE
PRESENTATION
Minimize the number of slides
• To maintain a clear message and to keep your audience attentive and interested,
keep the number of slides in your presentation to a minimum.
Choose an audience-friendly font size
• The audience must be able to read your slides from a distance. Generally speaking, a
font size smaller than 30 might be too difficult for the audience to see.
Keep your slide text simple
• You want your audience to listen to you present your information, instead of reading
the screen. Use bullets or short sentences, and try to keep each item to one line.
• Some projectors crop slides at the edges, so that long sentences might be cropped.
Use visuals to help express your message
• Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to
remember. Add meaningful art to complement the text and messaging on your slides.
• As with text, however, avoid including too many visual aids on your slide.
• Make labels for charts and graphs understandable
• Use only enough text to make label elements in a chart or graph comprehensible.
Apply subtle, consistent slide backgrounds
• Choose an appealing, consistent template or theme that is not too eye-catching. You don't want
the background or design to detract from your message.
• However, you also want to provide a contrast between the background color and text color. The
built-in themes in PowerPoint set the contrast between a light background with dark colored text
or dark background with light colored text.
• For more information about how to use themes, see Apply a theme to add color
and style to your presentation.
Check the spelling and grammar
• To earn and maintain the respect of your audience, always
check the spelling and grammar in your presentation.
