Project Management Institute

Introduction

by Arisman Indrawan PMP

President - PMI Indonesia Chapter

PT Pertamina
Jakarta, 10 April 2014
www.pmi-indonesia.org
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Triple Goals
Objective of Project Management

Project Management :
The application of knowledge, skills, tools, and techniques to project activities
to meet the project requirements

Sc
op
e
Tim People

e/
Qu
Stakeholder
Satisfaction

ali
ty
Processes Tools

Cost 2
 Project Management Organization
Project Management Institute - USA
Project Management In stitu te ®

IAMPI – Ikatan Ahli Manajemen Proyek Indonesia

AIPM – Australia Institute of Project Management

International Project Management Assosciation (EU)

Association of Project Management (UK)

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 About PMI
• Project Management Institute (PMI)
• Global Not-for-Profit Professional Association
– Founded by working project managers in 1969
– 300,000 Members in 171 countries grouped in 250 Chapters
• Global Standards & Credentials
– 11 standards provide a common project management framework
– 6 widely recognized credentials: CAPM, PMP, PMI-SP, PMI-RMP, PgMP, PMI-
ACP

• PMI Indonesia Chapter

• Non-for-profit professional international organization that is located and resides in
Indonesia to the government, practitioner and professionals, also to academicians
and students in knowledge area of project management
• Founded in 1996, with total 528 members across industries (Jan‘14)
• Endorsing and supporting the universities, training providers or education
organization to promote Project Management in Indonesia

Project Management Goes to Campus 4

PMI April 2013

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PMI Credentials
 Certified Associate in Project Management (CAPM)®
 Certifies knowledge of the PMBOK Guide®
 Project Management Professional (PMP)®
 Certifies expertise in leading and directing project teams
 Program Management Professional (PgMP)®
 Certifies expertise and demonstrated history of performance in the oversight
of multiple, related projects aligned to organizational strategy
 PMI-Risk Management Professional (PMI-RMP)®
 Certifies expertise in assessing/identifying risk, mitigate threats, and
capitalize on opportunities
 PMI-Scheduling Professional (PMI-SP)®
 Certifies expertise in developing/maintaining the project schedule
 PMI Agile Certified Practitioner (PMI-ACP)®
 Validates the practitioner’s ability to understand and apply agile principles and
practices

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PMP Holder in Asia Pacific - June 2012

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PMP Holder - June 2012

• India 27.049
• Japan 29.626
• China 44.757
• France 3.124
• UK 5.881
• USA 217.023

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9
PMI Standards: Globally Recognized

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 s t
te
La
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Project Management Standard
PMI’s A Guide to the Project
Management Body of Knowledge
(PMBOK Guide) – 5th Edition
• Update completed in 2012
•Several extensions underway
•The 5th Edition is an American National Standard
[designated by the American National Standards
Institute (ANSI)]
•Translated versions in more than 8 languages

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PMI Products and Services
Project
Project
Management
Management
Professional
Certification
Development
Programs

Proje ct Management In stitu te ®

Project
Project
Management
Management
Research and
Publications
Standards

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PMBOK®:
Project Management 10 Knowledge Areas

Project Management

Project Integration Management Project Scope Management Project Time Management

 Develop Project Charter  Collect Requirements  Define Activities
 Develop Project Management Plan  Define Scope  Sequence Activities
 Direct and Manage Project  Create WBS  Estimate Activity Resources
Execution  Verify Scope  Estimate Activity Duration
 Monitor and Control Project Work  Control Scope  Develop Schedule
 Perform Integrated Change Control  Control Schedule
 Close Project or Phase
Project Cost Management Project Quality Management Project Human Resource Management
 Estimate Cost  Plan Quality  Develop Human Resource Plan
 Determine Budget  Perform Quality Assurance  Acquire Project Team
 Control Costs  Perform Quality Control  Develop Project Team
 Manage Project Team
Project Communication Project Risk Management
Management Project Procurement Management
 Plan Risk Management
 Identify Stakeholders  Identify Risks  Plan Procurement s
 Plan Communications  Perform Qualitative Risk Analysis  Conduct Procurements
 Distribute Information  Perform Quantitative Risk Analysis  Administer Procurements
 Manage Stakeholder Expectations  Plan Risk Response s  Close Procurements
 Report Performance  Monitor and Control Risks
Project Stakeholder Management
 Stakeholder Identification
 Plan Stakeholder
 Manage Stakeholder Engagement
 Control Stakeholder Engagement
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PMBOK®
Project Management Process Groups

Project Management Process Groups

Initiating Planning Executing Monitoring Closing
and
Controlling

Integration 1 1 1 2 1 6

Scope 4 2 6

Time 6 1 7

Cost 3 1 4

Quality 1 1 1 3

Human Resource 1 3 4

Communication 1 1 1 3

Risk 5 1 6

Procurement 1 1 1 1 4

Stakeholder 1 1 1 1 4

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16
 Program Management Boundaries

PROJECT POST-Project
PRE-PROJECT

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Project Management exists in broader context governed
by Program Management and Portfolio Management

Highest Level Portfolio

Lower Level portfolio Higher Level programs Projects

Lower
Higher Level Projects level
programs programs

Lower
Project level Project
s progra s
ms

Project, programs, and portfolio have different approaches

Presentation Title 18
Membership – What’s in it for you?
Shape the future of project management
Join leaders who look to the future, watch trends and
1 influence them in the project management field

Exchange ideas with global thought leaders

2 Tap into the brilliant minds of PMI members across the globe
and leverage their collective experience and ideas

Join a collective voice

Raise your voice for change, innovation and advancement of
3 project management, as well as organization and government
success. Together we can influence change!

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Membership – What’s in it for you?
Impact leading edge development and
innovation
4 Join fellow members and influence the future of how
businesses will ultimately succeed. Be part of the
development, not just a passive recipient

Access career development resources

Build knowledge and advance to the next level of expertise. We have the
5 tools you need, when you need them; whether it’s a short term skill for a
project today or a certificate to help advance your career

Advance your career

Be seen where hiring managers are looking. Organizations
6 around the world go to PMI to find talent. Want your next
employer to know you’re one of the best? Become a PMI
member

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Membership – What’s in it for you?
Get involved in the PMI Educational
Foundation (PMIEF)
7 PMIEF is the non-profit, humanitarian arm of PMI. This public
charity promotes project management for social good

Talk with subject matter experts

Leverage the experience and expertise of nearly 400,000 PMI
8 members worldwide. If you need information or insight, don’t
go it alone or reinvent the wheel; engage your fellow members.
Problem solved!

Maintain your project management

credential
9 As a member, you have access to substantial resources to help
maintain your credential while you gain powerful knowledge to
help you advance your career

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 PMI Individual Membership

• Annual Fee USD 129,00

• Application USD 10,00
• Indonesia Chapter USD 15,00
• Total USD 154,00

• Register at : www.pmi.org

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 PMI Student Membership

• Annual Fee USD 32,00

• Application USD 10,00
• Indonesia Chapter USD 15,00
• Total USD 57,00

Register at : www.pmi.org

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PMP Exam Fee

• PMP
Cost MembersUSD 405,00
Cost Nonmembers USD 555,00

Recertify every 3 years: $ 60,00

Register at : www.pmi.org

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25
PMP Exam Overview
  Using This Study Guide

  PMP Exam Requirements

  The Application Process

  Exam Format

  Exam-Taking Tips

  Developing a Study Plan

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Learning Objectives

After completing this chapter, you will be able to:

  Use this study guide to prepare for the
PMP exam
  Describe the requirements for the PMP
certifications
  Complete the application for the PMP
certification
  Anticipate the number and types of questions

 
on
Usethe PMP exams
effective tips for taking the exam
  Create your own study plan based on your
learning style

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PMP Application Requirements
The PMP Certification Application

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CAPM and PMP Exam Requirements
The PMP Certification Exam

Category 1 Category 2

University degree High school diploma

or equivalent
Minimum 4,500 hours PM
experience Minimum 7,500 hours PM
Minimum 36 months and experience
maximum 96 months PM
experience Minimum 60 months and
maximum 96 months PM
Minimum 35 contact hours of experience
PM instruction
Minimum 35 contact hours of
PM instruction

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The Application Process
Timelines

The normal processing time for applications is:

Paper: 10-14 Online: 3-5

business days business days

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The Application Process
Completing the Application
Documenting your experience takes the longest.
Include the following information:

Start and end date of project

Summary of deliverables managed
Contact information for each project
Hours worked on each of the tasks

Use the Excel template.

Consider completing the application over a few days.

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The Application Process
Completing the Application

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The Application Process

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The Application Process
Completing the Application (cont.)
PMP Process Group Details

Initiating Planning Executing

Conduct project Define and record Execute tasks defined in
selection methods requirements, constraints, project plan
assumptions
Define scope based on Ensure common
business need Identify project team and understanding and set
define roles and expectations
Document project risks,
responsibilities
assumptions, constraints Implement the procurement
Create the WBS of project resources
Identify and perform
stakeholder analysis Develop change Manage resource allocation
management plan
Develop project charter Implement quality
Identify risks and define management plan
Obtain project charter risk strategies
approval Implement approved changes
Create project management
plan Implement approved actions
and workarounds
Obtain plan approval
Improve team performance
Conduct kick-off meeting

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The Application Process
Completing the Application (cont.)
PMP Process Group Details
Monitoring and Professional
Controlling Closing Responsibility

Measure project performance Obtain final acceptance for Ensure individual integrity
the project
Verify and manage changes Contribute to the PM
to the project Obtain financial, legal, and knowledge base
administrative closure
Ensure project deliverables Enhance personal
conform to quality standards Release project resources professional competence
Monitor all risks Identify, document, and Promote interaction among
communicate lessons stakeholders
learned
Create and distribute final
project report
Archive and retain project
records
Measure customer
satisfaction

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The Application Process
Fees
Exam Fee

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The Exam Process
Exam Policies & Procedures
Exam Fee

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PMP Examination Blueprint

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Question Format

Situational questions
Mathematical questions
Recall questions
Diagram
More than one correct answer
Double negative questions
Wordy questions
Correct answers, but to another
question
Impossible questions

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Exam-Taking Tips
Factors That Aggravate Stress

Countdown clock

Uncomfortable test center

Exam duration

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Exam-Taking Tips
Factors That Relieve Stress

Arriving early
Being rested

Brain dumping
Planning
Breathing

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Exam-Taking Tips
Additional Exam-Taking Tips

Read the question first.

Note the important elements of
the question.
Read all answer choices.
Think NEXT, BEST, FIRST.
Eliminate wrong answers.
Use the entire exam time.

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Developing a Study Plan

Review the material at

least three times.

Take notes.

Use mnemonic devices.

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Developing a Study Plan
Learning Styles

Visual

Auditory

Kinesthetic/
tactile

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Learning Styles
Visual Learners

Visual learners see things to understand.

Study tactics:
Watch someone performing the task.
Review graphics.
Use flash cards.
Write out information.
Review handouts.
Use process flowcharts.

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Learning Styles
Auditory Learners
Auditory learners hear things to understand.

Study tactics:
Listen to an explanation.
Read out loud.
Have someone ask
you questions.
Play the audio CD with the
key concepts.

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Learning Styles
Kinesthetic/Tactile Learners
Kinesthetic/tactile learners do things to understand.

Study tactics:
Make and use flash cards.
Take practice exams.
Do exercises.
Engage in drill and practice.

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PMP Exam Requirements
Maintaining Certification

PMP
60 PDUs within 3 years

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Knowledge Check
Concepts You Should Know

  PMP requirements organized into two categories:

  Category 1:   Category 2:
♦  University degree ♦  High-school diploma
♦  36 months and 4,500 ♦  60 months and 7,500 hours of
hours of project project leading experience
leading experience ♦  35 hours of project
♦  35 hours of project management education
management education

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Chapter Review
Concepts You Should Know (cont.)
  PMP renewal:
  60 PDUs within 36 months of initial certification
  Every 36 months thereafter
  PMP application:
  Takes three to five days for approval if submitted online
  Must document experience in all five project management
process groups
  Limits description of project deliverables to 500
characters if submitted online
  Random audits affect 10 percent of applications.

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Chapter Review
Concepts You Should Know (cont.)

  PMP exam:
  200 multiple-choice questions
  Covers five project management Process Groups and
professional and social responsibility
  Four-hour time limit

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Chapter Review
Concepts You Should Know (cont.)
  Formulate a plan for taking the exam and then stick to
your plan.
  Create and practice writing a “brain dump”:
  Formulas
  Notes

  Other memory joggers

  Target your study activities toward the strengths of your
personal learning style.

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Objective : PMP Certification Training
Deleverables:
1. Project Management based PMBOK 5ed 2013
3 days
- Fulfil knowledge project management
- Fulfil requirement 35 hours training to obtain
eligible letter for certification
2. PMP Tutorial Training
3 days
- Try out for PMP Exam

Presentation Title 53
Questions

Good things happen when you get involved with PMI

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