Conversion Development - Project Status
Design
Bank Keys Chart of Accounts Extend COA Vendor Master
Dev
SAP SAP SAP DOM EMPL RLTR SUPP_
Unit Test
9/23 9/29 9/30 10/10 10/10 10/10 10/10 10/14
Process Diagram
9/30 9/30 9/30
Conversion Check List
9/30 9/30 9/30 10/15
Training Docs
10/15 MD 10/15 MD 10/15 10/15
Customer Master Profit Ctr Group Cost Ctr Group Profit Center Cost Center Projects
In Process In Process In Process In Process In Process In Process
SAP Spreadsheet SAP Spreadsheet 9/30 SAP Spreadsheet 9/30 SAP Spreadsheet 9/30 SAP Spreadsheet 9/30 10/10
9/30 9/30 9/30 10/15 10/15 10/15
10/15 10/30 10/30 10/30 10/30 10/30
10/30 10/30 10/30 10/30 10/30 10/30
GL Balances
Open POs AP Open Current Yr 1099 AR Open Fixed Assets 5/1/2012
In Process
In Process In Process
10/30
11/30 10/15 10/15 10/15
10/30
10/30
10/30
10/30
10/21 10/21 10/21 10/13
10/15 10/15 10/15 9/30
10/30 10/30 10/30 10/15
10/30 10/30 10/30 10/30 1
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
CONVERSION STRATEGY
SAP CONVERSION TEAM = MISSION CONTROL
Working with..
DIVISION CONVERSION TEAMS
Each having ...
DEFINED ROLES AND RESPONSIBILITIES
Provided with ...
DETAILED INSTRUCTIONS & CHECKPOINTS
Completing ...
CONVERSION PER SCHEDULE /
ON SCHEDULE
5/1/2012
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
Conversion Time-Line (example Pilots)
FEB MAR APR MAY
Conversion
Conversion Training (PU)
May 1519, May 22-26
Master Data Test
June 1 June 30
Mapping Tables/Spreadsheets
June 1 June 30
Mapping Validation (QA Test) Spreadsheet Validation (QA Test)
June 15 July 30
Final Prep Week
July 24 - 28
Conversion Week
July 31 Aug 4
SAP Conversion Team
5/1/2012
Power Users
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Division Conversion Team
3
CONVERSION TASKS Division Team
CONVERSION
Conversion Prep Week
Conversion Week
Day 5 Day 1 Day 2 Day 3 Day 4 Day 5
2 MONTHS PRIOR
Standard COA: Review chart reclass $ not meeting the standard COA Mapping Tables: (create division mapping tables) Cost Code to Cost Element CFA Jobs to Cost Centers CFA Jobs to Internal Orders Fixed Assets prepare 3/31 asset spreadsheet
1 MONTH PRIOR
Final Sub-ledger Reconciliation: sub-ledger = GL COA Review review template; list of accounts to add. Lockdown Cost Codes and Jobs to Cost Centers
Day 1
Day 2
Day 3
Day 4
C O A
V E N D O R C U S T O M E R
P R O FI T & C O S T C T R
P R O J E C T S
F I X E D A S S E T S 3 / 3 1
1 0 9 9
F I X E D A S S E T S C U R R
A R O P E N
G L & P R O J E C T C O S T
O P E N P O
A P
O P E N
5/1/2012
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
CONVERSION TASKS SAP Team
CONVERSION
Conversion Prep Week Conversion Week
Day Day Day Day Day Day
3 MONTHS PRIOR SAP Team
Extract CFA data to mapping tables / Spreadsheets send to next wave divisions.
2 &1 MONTH PRIOR SAP Team
Conversion Test Mapping Tables / Spreadsheets: Cost Elements Job >Cost Center
Day
Day
Day
Day
C O A
Power User Conversion Training Conversion Test next wave divisions: Vendor Master (ODS) Projects (ODS) Cost Code Map (ODS) Profit Center (FRA) Cost Center (FRA)
Job >Int. Order Fixed Assets 3/31
V E N D O R C U S T O M E R
P R O F I T & C O S T C T R
P R O J E C T S
FI X E D A S S E T S 3 / 3 1
1 0 9 9
F I X E D A S S E T S C U R R
A R O P E N
G L & P R O J E C T C O S T
5
O P E N P O
A P O P E N
5/1/2012
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
Conversion Time-Line (example Wave 1)
MAY JUN JULY AUG
Conversion
Conversion Training (PU)
May 1519, May 22-26
Master Data Test
June 1 June 30
Mapping Tables/Spreadsheets
June 1 June 30
Mapping Validation (QA Test) Spreadsheet Validation (QA Test)
June 15 July 30
Final Prep Week
July 24 - 28
Conversion Week
July 31 Aug 4
SAP Conversion Team
5/1/2012
Power Users
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
Division Conversion Team
6
MISSION CONTROL
CONVERSION AND SCHEDULE LEAD
Monitor and maintain overall schedule status Document/Communicate Issues Train and mentor Support Leads
DIVISION SUPPORT LEADs
5 Home Divisions per lead (will also support JV s) Support Power Users (Conversion & Business
Process)
Communicate Division check point status to Schedule Lead
SAP Technical Support
Extract CFA data by division Perform Spreadsheet uploads Communicate to Support Leads
5/1/2012
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
Staffing Requirements
Conversion/Schedule Lead
Loi Ngo
Division Support Leads:
5 Divisions + JVs per Lead
Business Analyst - TBD
Business Analyst TBD
Business Analyst TBD Business Analyst - TBD
Technical Support:
10 Divisions + JVs per Tech
Tom Mann Programmer - TBD
5/1/2012
Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.
