Parliamentary Procedures
TEACH A COURSE
Presentation Subtitle
OVERVIEW OF THE
PARLIAMENTARY PROCEDURES
Developed around the
principles of fairness and
transparency
• The right to participate in
the discussion
• The right to know what is
going on at all times
• Majority rules
• Protects the rights of the
minority and the
absentees
• Only emergency matters
may interrupt the speaker
“I move
that…”
Each decision
made by an
assembly is
presented
through a
motion
A second to a proposed
“I second
motion is an indication that
there is at least one
person besides the mover
that is interested in seeing
the motion come before
the
the meeting.
motion.”
A motion that
needs action
of the
assembly
requires a
second.
Order of the
Meeting
“Good morning/ Two taps
of gavel
afternoon/evening! brings the
meeting to
It is (state the time) order
and I shall call the
(date) meeting of
the (name of the
organization/group)
to order. Roll call,
please.”
“Honorable
Chair, we
have a
quorum/we
do not have
a quorum”
The secretary calls
each member by
name, noting their
presence or
absence at the
meeting then
announces to the
chair.
An agenda is essentially
a proposed program or
Adoption of the Agenda listing of the events and
items to discuss in the
The agenda may be meeting
amended either Before the adoption,
The agenda has to be before or after they the motion to make
decided before the are adopted. The changes in the agenda
meeting and must be agenda in the list can be made but it
circulated to all remain to be a must have the
members. proposal until the approval of simple
meeting adopts majority to pass.
them.
Each item on the After the adoption, the
agenda will come motion to make changes
before the meeting in the agenda can be
unless time runs out. made but it must have the
A motion to discuss approval of larger majority
the agenda at the next or two-thirds of the
meeting can be made. members to pass.
Reading and Approving of the Minutes of the Previous Meeting
MISTAKES NOTICED
NO MISTAKES
BY MEMBERS
The minutes of the “I move that the
“I move that the previous meeting shall minutes of the
(date) meeting of
minutes of the be read by the the (name of the
(date) meeting of
the (name of the secretary if copies are organization/group)
be approved as
organization/group) not distributed to the printed/read.”
be approved as
amended members to check for
errors in or omissions
from the minutes.
5. Reports of
Officers
• The summary of the
minutes of the previous
meeting of the executive
committee are read by the
secretary for information
only and not for adoption
during a general meeting.
• The chairperson can call
upon the treasurer to
present a report on the
finances of the
organization.
A more detailed report is
required during the annual
meeting where the audited
annual report shall be
properly adopted.
5. Reports of
Officers
• The secretary, in
consultation with the
chairperson, reads the
prepared summary of
correspondence sent to the
organization.
Those that require action by
the meeting may be delayed
until “New Business” or may
be discussed after reading
as respectively determined
by the chairperson.
Each letter that requires
action will need a separate
motion.
Letters that do not require
action is usually summarized
and will just need one
motion to be received and be
filed.
(6)
Unfinished Business
The chairperson shall remind the
members of the history of an
unfinished (or old) business
before discussion begins. This
business is postponed from a
previous meeting or pending
when the last meeting adjourned.
7. Reports of Standing or Ad hoc Committee
All reports must be included in the
agenda. The order of reporting is
determined by the chairperson
according to importance.
The committee reports should be
read from a written form that can
be placed in the organization’s files.
The adoption of the agenda
guaranteed that the report will be
heard, hence there is no need for
motion to receive a committee
report.
However, amendments may be
recommended by any member and
the committee chair may move any
recommendation on behalf of the
committee.
Other Matters (Order of the
Meeting)
8 9 10 11 12
New Program Announceme
nts
“Good Adjournme
nt
Busine (if of the
ss
applicable) Order”
THANK YOU!
