COMPUTER
APPLICATIONS FOR
MANAGEMENT
TODAY’S AGENDA
• Introduction to Excel Spreadsheet
• Mathematical Operations and Formula
• Worksheet Structure and Clipboard Tasks
• Worksheet Formatting
• Worksheets, page setup and printing
EXCEL WORKBOOK
• Excel Workbook is a file that has collection of one or more worksheets
• Worksheets can be used to organize various kind of related information
• A workbook must have at least one worksheet
EXCEL WORKSHEET
• Excel Worksheet can be explained as a collection of cells placed
vertically and horizontally
• Every cell has a name or address or a reference
• Every cell has a content (data)
• Rows and columns are used to organize the data
SELECTING A CELL RANGE
• A range in Excel is a collection of two or more cells
• A group of cells is known as a cell range.
• Rather than a single cell address, you will refer to a cell range
using the cell addresses of the first and last cells in the cell
range, separated by a colon.
• For example, a cell range that included cells A1, A2, A3, A4, and
A5 would be written as A1:A5
AUTO FILL AND FLASH FILL
• Auto Fill is used to complete the sequence
• Flash Fill feature is used to fill cells with data that follows a
pattern
• Flash Fill is on by default
• Click File> Options
• Select advanced and then in editing options
• Automatically Flash Fill box is checked
• Click OK, and restart your workbook
CREATE FORMULA
• Use cell name or cell reference in a formula
• Do not worry about the content of the cell
CALCULATION
• Please Excuse My Dear Aunt Sally
• PEMDAS/ BODMAS
• Parenthesis
• Exponentiation
• Multiplication
• Division
• Addition
• Subtraction
SEE / SHOW FORMULA
• To see cell formula, select the cell and refer to the formula bar
• Or double click the cell and observe the color coded formula
• Tool to view applied formulas in your worksheet
• CTRL + ~
RESIZING COLUMN AND ROWS
• Double click on the border, and the row or column will
automatically adjust to fit the data
• To adjust an entire worksheet with both rows and columns
• Use Control A to select the entire worksheet
• Then, double click with a double arrow on any column and row
border
• Can also use tool
• Home> Cells> Format ---- select the desired option
MANAGE CLIPBOARD
• Options thru which you can manage clipboard are
• Select
• Move
• Copy
• Paste
• Paste Special is a tool to manage paste options
FORMATTING CELLS
• When we format cells in Excel, we change the appearance of a
number without changing the number itself.
• Aligning, Indenting, Merge, Rotate
MERGING CELLS
• Merge cells to use umbrella headings
• Retains only content (and cell reference) from upper-left cell in the range
• Merge options:
• Merge & Center—merges the range into one cell and horizontally centers
the content
• Merge Across—merges each row in the selected range across the columns
in the range
• Merge Cells—merges the range into a single cell, but does not horizontally
center the cell content
• Unmerge Cells—reverses a merge, returning the merged cell to a range of
individual cells
ROTATING CELL CONTENTS
• Rotate cell contents to enhance appearance of your data
ROTATING CELL CONTENTS
CELL STYLES
• Use styles to ensure that cells displaying same type of data use the
same format
• A style is a collection of formatting options that include a specified
font, font size, font styles, font color, fill color, and borders
• If a style is later revised, the appearance of any cell formatted with
that style is updated automatically
FORMAT PAINTER
• Copying formats with the Format Painter
• Fast and efficient way of maintaining a consistent look and feel throughout
a workbook
• Copies formatting without copying data
USING HEADER AND FOOTER IN EXCEL
• Header and footer are the tools to print repeated information on
every page of the document
• you might create a footer that has page numbers, the date, and
the name of your file
• Headers and footers are not displayed on the worksheet in
Normal view — they are displayed only in Page Layout view and
on the printed pages
FORMATTING WORKSHEET FOR PRINTING
• Headers and footers have three sections: left, center, right
• A margin is the space between the page content and the edges
of the page
• By default, Excel sets the page margins to
• 0.7 inch on the left and right sides
• 0.75 inch on the top and bottom
• 0.3-inch margins around the header and footer
• You can reduce or increase these margins as needed by
selecting predefined margin sizes or setting your own
CHANGING ACTIVE SHEETS
• Current worksheet is always active sheets
• Its important to identify active worksheet while running a macro
• Macro can be defined as an action or set of actions that a user can
run
• While creating a Macro system records mouse clicks and keystrokes
RENAMING AND INSERTING WORKSHEETS
• 3 ways to rename a worksheet
• Double-click the sheet tab, and type the new name
• Right-click the sheet tab, click Rename, and type the new name.
• Use the keyboard shortcut Alt+H > O > R, and type the new name
• 3 Ways to insert a single worksheet
• Home>Cells>Insert>Insert Sheet
• Right click on sheet name and select insert
• Use the plus sign at the bottom
• To insert multiple worksheet using shift key select same number of existing
worksheets and then use insert option
COLOR CODING WORKSHEET’S TAB
• Color coding helps us to group the sheets together
• Right click sheet tab> Tab color> select color
• Tab color is always faded for active sheet
• Tab color is solid for Inactive sheets
MOVING, COPYING AND EXPORTING
WORKSHEETS
• Right click sheet tab> Move or Copy> Select options from a
dialog box
• Sheet or sheets can be exported to another open workbook
• Default option is move
• A copy can also be created
