BC Value Entry G/L Audit

A free, MIT-licensed Business Central extension that audits Value Entries against the G/L — it cross-checks the accounts each inventory transaction actually posted to against the accounts the posting setup says it should have used, and flags every mismatch.

⭐ If this saves you time, please star the repo — it helps other Business Central folks find it.

---

What it does

When inventory costs don't tie out to the G/L, finding the cause is usually a manual, painful reconciliation. This extension does it for you: for each Value Entry it derives the expected inventory and offset accounts from the Inventory Posting Setup and General Posting Setup, reads the actual accounts from the related G/L entries, and highlights any row where they differ.

• Expected inventory account — from Inventory Posting Setup (resolved by Location Code + Inventory Posting Group)
• Expected offset account — from General Posting Setup, chosen by Item Ledger Entry Type (Sale → COGS, Purchase → Direct Cost Applied, Adjmt. → Inventory Adjmt.)
• Actual accounts — read from G/L - Item Ledger Relation → G/L Entry
• Mismatch — flagged (and highlighted red) whenever expected ≠ actual

Features

• List page — interactive audit view that highlights mismatched rows in red
• Report — Value Entry G/L Audit (RDLC layout) with per-row mismatch highlighting and a totals line, runnable from the Value Entries page
• Setup page — define an audit horizon (a DateFormula such as -3M) so the audit scans only a recent window instead of the full (potentially millions of rows) table
• Scheduled run — a recurring Job Queue Entry for out-of-hours execution
• Email delivery — sends the audit report (PDF attachment + summary), optionally only when mismatches are found
• Audit Result history — every run's findings are persisted and reviewable
• Shared audit logic in one codeunit, used by the report, list page, and scheduled job

Scheduled audit & email

1. Open Value Entry Audit Setup (search by name).
2. Set the Audit Horizon (e.g. -3M to audit the last three months). Leave blank to scan all dates.
3. To receive results by email, enable Send Email, enter a Recipient Email, and optionally tick Send Only When Mismatches Found.
4. Choose Run Audit Now to run on demand, or Schedule Recurring Audit to create a Job Queue Entry that runs daily at 02:00.
5. Review history with Show Results.

Cloud prerequisites: an Email Account must be configured for delivery, and the Job Queue must be enabled for scheduled runs. The user running the audit needs read access to inventory and G/L data.

Installation

From source

1. Clone this repo:

   git clone https://github.com/GmsoftLtd/bc-ValueEntryGL-Audit.git

2. Open the folder in VS Code with the AL Language extension.
3. Confirm the object ID range (default 50100-50149) doesn't conflict with your tenant.
4. Press F5 to publish to your BC sandbox, or build with AL: Package and upload the .app via Extension Management.

From a packaged .app

Releases (when available) on the Releases page.

Usage

• Interactive: open the Value Entry G/L Audit list page. Rows where the posted G/L accounts differ from the expected accounts are highlighted red and flagged Mismatch.
• Report: from the Value Entries page choose Run G/L Audit Report, then review the entries flagged as a mismatch.
• Scheduled: configure the setup and let the Job Queue run it out-of-hours, emailing the PDF.

Limitations

• Two-leg heuristic — the "actual" accounts are read as the first related G/L entry (inventory leg) and the next (offset leg). This fits standard inventory postings; entries with unusual G/L splits may need interpretation.
• Sales/Purchase/Adjustment mapping — the expected offset is mapped for the common Item Ledger Entry Types; other types fall back to the Direct Cost Applied account.
• Read-only audit — it reports discrepancies; it does not post corrections.

More free BC tools by GMSOFT

A set of free, open-source Business Central extensions:

• bc-safety-stock — Z-score safety stock calculator (how much buffer to hold)
• bc-eoq-calculator — Wilson EOQ calculator (how much to order)
• bc-reorder-point — reorder point calculator (when to order)
• bc-ValueEntryGL-Audit — inventory-to-G/L audit (you are here)

License

MIT — see LICENSE.

Author

Grigorios Mavrogeorgis — Director & Founder of GMSOFT Limited Microsoft Dynamics 365 Business Central Community Super User, Season 1 2026 · Inside Business Central blog