PRIMER

On
FI /SD Integration

TARGET READERS:

Functional / Technical Consultants in SAP Practice

KEYWORDS:

SAP, FI, Integration, Sales & Distribution

BOKontheintegrationofFI/COwithSD
ThefollowingdocumentdiscussesabouttheconceptofintegrationbetweenFinancial
andSales&DistributionmoduleofSAPalongwiththebasicsettingsrequiredinthe
system.
TheintegrationbetweenFI/COandSDmeansthattheallthetransactionstakingplacein
SDmoduleneedtoautomaticallypostintheFIbooks.Supposeasimplesalestransaction
likeaninvoiceisbeingmade,thenthesystemneedstoidentifytherevenueaccountit
shouldcreditandthecashorcustomeraccountitshoulddebit.[ThetransactionsinS&D
modulemayvaryfrominvoicing,debitmemo,creditmemo,discountsandmanyothers.]
Theintegrationofaccountingwithsalesstartsatthetimeofbilling.Thesystemwould
identifyaGLaccountonthebasisofthecombinationsdefinedinSPROaswellasthe
AccessSequenceinwhichitisaccessed.Onesuchpossiblecombinationcanbe,
(i)
(ii)
(iii)
(iv)
(v)
(vi)

BillingDocumentTypeThisisalreadyidentifiedinSD(BillingTypeis
attachedwithaAccountdeterminationprocedure)
ChartofAccount
SalesOrganizationAssignedtoaCompanyCode
CustomerAccountAssignmentGroupIdentifiedfromCustomerMaster
MaterialAccountAssignmentGroupIdentifiedfromMaterialMasterrecord
AccountKeyThisreflectsatypeoftransactioninbillingdoc.Forexamplea
billing document may consist of billing price i.e. revenue, discount,
duties/taxesetc.Anaccountkeymayindicaterevenue(i.e.ERLRevenueor
ERSDiscounts)

Theremaybeseveralcombinationsastheoneaboveandaremaintainedinthesystem.
TheAccessSequencethatisdefinedseparatelydictatesthecombinationthatshouldbe
usedtoidentifytheGLaccount.
AllthepossiblecombinationsaremaintainedthroughtransactioncodeVKOA.

ConfigurationsettinginSAPforFI/SDintegration
Step1:DefiningPricingProcedureandAssigningofPricingConditions
SPRO > Sales & Distribution > Basic Functions > Pricing > Define and assign
PricingProcedures

Pricing
Procedure

Screen:1
Theabovescreendisplaysthepricingprocedure.Apricingprocedureismadeofmany
pricingconditions.ForexamplepricingprocedureZREGEU(RegularOrder(EAME))
wouldconsistofPrice,discounts,shippingchargesetc.,whichwillconstitutetheNet
priceaftercertaincalculationsontheconditions.

The screenshot below shows the assignment of the Condition Types to a Pricing
Procedure.

Pricing
Procedure
ConditionType

Screen:2
PricingConditionZALPhasbeenhighlightedabove.

Step2:Defineandassignaccountkeys
EachpricingconditionisattachedtoanAccountkey.
OneneedstofirstcreateanAccountKeyintheSystem.
SPRO>Sales&Distribution>BasicFunctions>AccountAssignment/Costing>
RevenueAccountDetermination>DefineandAssignAccountKeys

Account
Key

Screen:3
OncetheAccountKeyhasbeencreated,itisattachedtoaconditiontype.Pathtoview
thesameis,

SPRO>Sales&Distribution>BasicFunctions>AccountAssignment/Costing>
RevenueAccountDetermination>DefineandAssignAccountKeys

Condition
Type

AccountKey

Screen:4
So far, we have defined a relationship in Pricing Procedure, Condition Types and
Accountkey.TheAccountKeyisthemainintegrationpointbetweenFIandSD.You
havealreadyseenonepart,astohowanAccountKeyrelatestoSDPricing.Theother
partwouldentailtheassociationofAccountKeyinG/LaccountDetermination

ThestepsbelowestablisharelationshipbetweenBillingType,Accountdetermination
procedure,AccountConditionTypesandAccessSequence.
Step3:DefineandAssignAccountDeterminationProcedure
SPRO>Sales&Distribution>BasicFunctions>AccountAssignment/Costing>
Revenue Account Determination > Define and Assign Account Determination
Procedure>AssignAccountDeterminationProcedure

Billing
Type

Account
Determination
Procedure

Screen:5
InabovescreenBillingTypeF2hasbeenmappedtoAccountDeterminationProcedure
Z00100.

AnaccountdeterminationprocedureisdefinedandmappedtotheAccountCondition
Types.PathtodefinetheAccountdeterminationProcedureisasbelow:
SPRO>Sales&Distribution>BasicFunctions>AccountAssignment/Costing>
Revenue Account Determination > Define and Assign Account Determination
Procedure>DefineAccountDeterminationProcedure

Account
Determination
Procedure

Screen:6
In the above screen Account Determination Procedure Z00100 can be viewed. This
accountdeterminationprocedureisattachedtotheAccountConditionTypes.Thesame
canbeviewedbyselectingtheControlDataintheabovescreen.ScreenShotofthesame
isasshownbelow:

Account
Determination
Procedure

ConditionType

Screen:7
In above screen Account determination Procedure Z00100 is attached to Account
ConditiontypeZ001andKOFK.

Step4:DefineAccessSequenceandAccountDeterminationTypes
TheAccountConditiontypes,AccessSequenceandtheirmutualrelationshipwouldbe
configuredinthisstep.
DefiningAccountDeterminationTypeattachingitwithAccessSequence
SPRO>Sales&Distribution>BasicFunctions>AccountAssignment/Costing>
Revenue Account Determination > Define Access Sequence And Account
DeterminationTypes>DefineAccountDeterminationTypes

Condition
Type

AccessSequence

Screen:8
IntheabovescreenAccountConditionTypeZ001(AppleAccountDet.)isattachedtoa
AccessSequenceZ001.

AnAccesssequencespecifiesthesequenceinwhichthesystemwouldlookfortables
maintainingGeneralLedgerAccountsatthetimeofbillinginSales&distribution.
DefiningAccessSequence
SPRO>Sales&Distribution>BasicFunctions>AccountAssignment/Costing>
Revenue Account Determination > Define Access Sequence And Account
DeterminationTypes>MaintainAccessSequenceforaccountdetermination

AccessSequence

Screen:9
TheabovescreendisplaysthedifferentAccessSequencethathasbeendefinedinthe
system.

VKOA
Table

Screen:10
Anaccesssequencestepisattachedtoatable(thistableismaintainedthroughVKOA).
AccessSequencedefinesthestepsasperpriorityinwhichtheVKOAtablesaretobe
accessedforG/Laccountdetermination.
TheabovescreenshowsAccesssequencestepsmaintainedforAccessSequenceZ001.
FirstColumnshowstheaccessessequencenumberandthesecondcolumnshowsthe
VKOAtablenumber.
VKOATablecontainsacombinationofdifferentfields,whichwouldhelpinRevenue
Accountdeterminationatthetimeofbilling.Forexample,VKOAtable701containsa

combinationofBillingType/MaterialGroup/AccountKey.Thiscanbeviewedby
selectingthetableandpressingthetabfields.

VKOATable

FieldsinaVKOA
Table

Screen:11

ThebasicconfigurationforFI/SDintegrationhasbeenshowntoyou.Wehavedefined
thefollowing:

Step1:PricingConditions
Step2:AccountKey

Step3:
a. Bill.TypeandAcctDeter.Procedure
(ADP)
b. ADP&AcctCondit.Type(ACT)
Step4:
a. ACT&AccessSequence
b. Accesssequence

VKOA
Table

VKOA table is the integration pointofall the aboveconfigurations. A VKOA table

Account
AssignmentGrp

Chartof
Accounts

AccountKey

Condition
Types
GLAccounts
Billing
Type

Screen:12

Step5:IllustrationofFI&SDintegration

In the following screens we would show and discuss the billing documents, pricing
procedures and account determination procedures related to it and subsequent
determinationofrevenueaccount.
Pricingprocedureinabillingdocument
Belowscreenshotdisplaysheaderdataofabillingdocument. Herepricingprocedure
ZREG56attachedtoabillingdocisvisible.ToviewabillingdocumentTransaction
CodeVF03

BillingDocumentType

PricingProcedure

Screen:13

PricingConditionsinabillingdocument
BelowscreenshotdisplaysvariouspricingconditionssuchasZPRI,ZDISandPNTP
attachedtoalineitem(material)inabillingdocument.

Pricing
Conditions

Screen:14

NowinordertoseetheGLaccountdeterminedbythesystem,gotoTransactionCode
VF03>Environment>Acc.Determ.analysis>RevenueAccounts
This shows the Account determination procedure, condition types, combination of
variousparametersinaVKOAtableandtheGLaccountdetermined.

Account
Determination
Procedure
ToseeVKOAtableNo.
PressView

Stepsasper
theAccess
Sequence
Inthiscombinationthesystemhas
identifiedtheGLaccountcode30000000

VariousCombinations
ofparametersinVKOA
tables

Condition
Type

Screen:15
TheaboveScreenshowsthattheinthelastcombination,systemhasidentifiedtheGL
accounttobepostedinthisbillingdocument.
HerewecanreferScreen5whichestablishedarelationshipbetweenaBillingdocument
typeF2withAccountDeterminationProcedureZ00100.FurtherreferScreen7which
established a relationship between Account Determination Procedure Z00100 and
condition type Z001. Screen displayed the Access sequence Z001 which would be
followedatthetimeofselectionofconditiontypeZ001.
Screen10displaysstepsandnumberofVKOAtablewhichwouldbeaccessedinAccess
Sequence Z001. InScreen10,Step35,table 701(Combination BillType,Material
Group,AccountKey)ishighlighted.

Screen15,displaysthatthesystemhasidentifiedtheGLaccountonlyinstep35and
fromtable701.
Screen12displaysVKOATableNo.701inwhichhighlightedcombinationofcondition
typeZ001,ChartofAccountWWCA,BillingTypeF2,AccountAssignmentGroup01,
AccountKeyERLisattachedtoGLaccountcode30000000.
Inthiswaythesystemidentifiestherevenueaccounttobepostedatthetimeofbilling.
TheAccountentrypassedbythesystemintheabovebillingdocumentappearsasbelow:

Screen:16