I.
IMPORT FLOW FOR FULL CONTAINER LOAD (PORT
KLANG)
Shipping Agent /
Freight Forwarders
Forwarding
Agents
5 Exchange Bill of Lading
for Delivery Order
Document
s
preparatio
n including
(if
applicable)
-COO
documenta
tion from
FTA
Countries
-Applicatio
n of Import
Permit
Collecting
shipping
documents
from bank
2 Approval
6 To submit discharge list
to Port Operator. 6 hrs
prior vessels arrival
of Import
Permit
Forwarding
Agent
13
Importer/Bank
Make Duty Payment
thru
Received
instruction for
cargo
clearance
- including
Document
preparation (if
applicable)
4 FA prepare
and Submit K1
electronically SMK-DNT
CMO
Submit Manifest to
Customs/ Port Operators
PIAs
Importer
15Prepare RFD and
Electronic
PIAs
16cPay port charges
Physical
inspection if
applicable
Advice haulier on
16dcontainer pick up
and pass the Gate
pass to Haulier
10
Grant
Approval in
SMK
Port Operator
16aVerify shipping
agent release
container
Manual
16bVerify container
release by
Customs and
issue gate pass to
FA
Customs
7
8
11
Customs receive K1
electronically
Risk assessment via CVI
Customs received printed
K1& supporting documents
Verification of exemption if
12a relevant
Assessment of goods
12b
18
19
20
Port Operator
release container
& issue EIR
Cargo release at
port gate
Advise shipping
Agents on
container
Physical inspection if
12c necessary
PROCESS INVOLVING NSW
SYSTEM
A: Documents Preparation
MPC17/10/08
14
Approved / release K1
B: Customs Clearance
& Tech Control
C: Ports &
Terminal
Handling
Shipping Agent
15
Received RFD
Issue CMO
21Advice on return
of empty
container
Haulier
16eReceived Gate
Pass
Haulier prepare
CDA
17
Pick up container
out of port
Send container to
21importer
premises or
warehouse
Haulier prepare
Empty back form
and send to
depot
Depot Advise
shipping agents
upon receipt of
empty container
1
D: Inland
Transportation &
Handling
2
MPC17/10/08
No
Process Flow
Importer prepares necessary documents, including :
-COO documentation from FTA Countries (if applicable)
-Collecting shipping documents from banks (if applicable)
Document
Process time
Cost
3 Working Days
COO
Shipping
Documents
3 Working Days
Import permit
Pre-arrival
- Apply import permit from PIAs if applicable
2
PIA approve Import Permit (if applicable) (note: 19 PIAs are
electronic, of which 15 are paperless and 3 will be onboard)
Import Permit
Importer instructs forwarding agent to clear cargo (together
with supporting documents such as bill of lading, permit,
invoice & packing list)
Bill of lading
Permit
Invoice
Packing list
1 day (all
documents in
order and for
normal
clearance)
K1
Preparation : 1
hr
FA perform Document preparation if instructed by Importer
4
Forwarding agents submit K1 electronically (CUSDEC)
through SMK-DNT interface.
RM 10 (DNT)
PIAs own
Fees
No cost
3
MPC17/10/08
No
Process Flow
Document
Process
Time
Cost
Forwarding agent obtains delivery order (DO), including
from shipping agent (that is, exchange Bill of Lading for
DO).
Delivery order
20 mins
Shipping agent sends manifest to port operator and
Customs within 24 hours of arrival of vessel, in
accordance with Section 52, Customs Act. In practice,
they are allowed to submit much earlier
Manifest
Pre-arrival
Collection of DO
charge P.Klang
free
Klang RM30 per
DO
Shah Alam
RM50
Subang and
Petaling Jaya
RM80- document
fee
Others - RM 100
RM80 per B/L
(RM130 for Freight
Forwarders
Agency Fee)
EDI fee (RM30)
per B/L
Shipping agents submits Discharge list to Port
Operator , 6 hours prior to vessel arrival
Discharge List
Pre-arrival
No cost
Customs computer system automatically processes &
registers K1 and sends response back to forwarding
agent with registration number
K1 form
Response
Time : 5
20 min
K1 : RM 0.60 per set
EDI charges: RM 1.20
per kB (RM 5 per K1)
Forwarding charges :
RM 120 RM 160 per
container
Risk assessment on K1 done by Customs Verification
Initiative (CVI) Unit at Customs Headquarter to identify
high risk consignments.
Electronic :
Manual : 5
min
Process of doing- 4
no cost
MPC17/10/08
No
Process Flow
Document
Process Time
Cost
Forwarding agent informs OGA of the arrival of container &
that the approval of the import permit has been approved
K1 form
OGA
inspection
time : 30 min
Movement
charge
(RM130/200)
RM10 per box
(Labour
charge)
OGA physical inspection done after customs clearance
10
If no physical inspection, OGA will grant approval in SMK.
K1form,
PIA Permit
2 - 5 min
No cost
11
Customs receives Form K1 and supporting documents for
Customs clearance.
a) Basic supporting documents : invoice, packing list and
Delivery Order (no D/O in case of EDO).
b) Other supporting documents such as permit, Certificate
of Origin, CJ5/CJ5A depending on transaction type.
(Applicable to parallel transactions only not applicable in
Paperless)
K1 form
2 5 min
No cost
Invoice
Packing List
Delivery Order
Permit
COO
CJ5/CJ5A
BG/G Bond
12a
For those consignments claiming Treasury/LMW exemption,
K1 and supporting documents have to be submitted to
Import Branch, North Port for the verification of exemption.
K1,
Treasury
Exemption
Letter
15 - 30 min
depending on
number of
items
No cost
12b
Assessment of goods by Senior Customs Officer to
determine duties/taxes payable which includes the following
processes :
a) Verification of particulars declared against supporting
documents;
b) Instruction for physical inspection if necessary;
c) Classification/Valuation;
d) Approval/Release.
K1 form
5 - 20 min
No cost
MPC17/10/08
Invoice
Packing List
Delivery Order
Permit
COO
CJ5/CJ5A
No
Process Flow
Document
Process Time
12c
Physical / CVI inspection involves the following
processes :
a) Preparation for inspection such as submitting SSR to
port operator, moving container to inspection bay
and engaging carpenter to open container.
b)
Actual physical /CVI inspection
* CVI if applicable
K1 form
a) Preparation : 1
2 hour
Forwarding agent pays import duty on behalf of Importer
via :
a) Electronic Fund Transfer (which is only available
during banking hours);
b) Duty Net (24 x 7, through CIMB); or
c) Manual (through cheque or bank draft)
EFT Message :
PAYORD,
CREMUL,
CREADV
Manual: bank
draft or cheque
14
Customs receipts the K1 and Senior Customs officer
signs off the K1 form to authorize release of cargo.
(Applicable for parallel transactions)
If paperless transaction:
a) Auto-release after payment of duty/tax;
b) Printing of Customs Official Receipt (COR)
K1 form
COR
15
Forwarding agent prepare Request For Delivery (RFD)
and submit to Shipping agent. Shipping agent will advise
on Container Movement Order (CMO) to indicate where
the empty container is to be returned to. Forwarding
agent send RFD to Haulier.
(Applicable to parallel transactions only not applicable in
electronic)
RFD
CMO
13
MPC17/10/08
Invoice
Packing List
b) Actual
inspection : 1-2 hour
a) EFT : 20- 60 min
(different from Bank to
Bank)
b) Duty Net : Real time
Basis
c) Manual : 30 min
Cost
EMC
charges:
RM130
20 : RM
65
40 : RM
100
RM200
Labour fee :
RM 10 RM
30
EFT charges
for EFT : RM
8.00 per
transaction
Actual
charge:
Rm15 per
transaction
2 - 5 min
No
Process Flow
Document
Process
Time
Cost
16a
Port Operator verifies that shipping agent has released container
through Delivery Order or Electronic DO (EDO)
Delivery Order
Electronic DO
1-2 mins
10-15
secs
No cost
16b
Port Operator verifies that the container has been released by
Customs. Verification of release is based on Customs GCS
release or release made in port system by Customs officer
(manual)
Port Operator issues Gatepass/ EIR (Equipment Interchange
Receipt) to Forwarding Agent
Customs GCS
Release
10-15
secs
No cost
16 c
16 d
Gate-pass/EIR
2 mins
Forwarding agent pay port charges to Port Operator.
Supporting document required is port pass / Mykad for biometric
verification
FA then advise the haulier/transport company to pick the
container and passes the Gate pass to the haulier.
Haulier then book window hour of collection through port system
C
Gate-pass/EIR
1 hour
No cost
Online
1 min
16 e
Haulier received gate pass
17
Haulier/Transport company picks the container out of yard /
interchange
Gate-pass/EIR
20-40
mins
No cost
18
Port operator releases container out of port and issues EIR
(Equipment Interchange Receipt) to Haulier/transport company
Gate-pass/EIR
5 mins
No cost
19
Customs and Port operator check documents (K1 form, EIR &
permit) for release at the gate from haulier
Gate-pass/EIR
30-60
secs
No cost
20
Port operator advise shipping agents when container is delivered
to haulier/ transport company
EDI CODECO
or online report
30 60
mins
(hourly)
No cost
MPC17/10/08
No
Process Flow
Document
Process
Time
21
Haulier/Transport company sends container to Importer
premises or warehouse (this can be immediately upon pickup, or Haulier may send the container to their own
warehouse first)
Haulier returns empty container to pre-designated depot
Depot Advise shipping agents upon receipt of empty
container
CDA
24 hrs
MPC17/10/08
Cost
D
Empty Back
Form
24 hrs
Legend (Export and Import Flow):
PIAs - Permit Issuing Authorities
CMO- Container Movement Order
RFD- Request For Delivery
K2 Form- Customs declaration form for export
K1 Form- Customs declaration form for import
DNT- Dagang Net Technologies (e-service provider)
SMK-DNT- Electronic data interchange system used by
Customs for export declaration
CEPT- Common Effective Preferential Tariff
FMM- Federation of Malaysian Manufacturers
9
MPC17/10/08
