SAP IMPLEMENTATION
END USER MANUAL
< CIAL_EUM_<FI>_<ACCOUNTS PAYABLE >
PREPARED BY
Confidential
ABBREVATIONS
ABBREVATION
DESCRIPTION
CIAL
Cochin International Airport Ltd.
CHANGE HISTORY
Versi
on
Description
Created by
Date
Reviewed
by
Confidential
Date
Table of Contents
CREATION OF VENDOR:
VENDOR DOWN PAYMENT
10
DOWN PAYMENTS F-48:
15
PARKING OF AN INVOICE FV60
20
PARK CREDIT MEMO FV65
24
POSTING OF AN INVOICE FB60
29
POST VENDOR CREDIT MEMO FB65:
33
INVOICE VERIFICATION
37
VENDOR PAYMENTS F-58
42
PAYMENT WITH OUT PRINTOUT:
46
CREATE MANUAL CHECK INFORMATION FCH5
49
MANUAL CHEQUE PRINTING FBZ5
52
POST INCOMING PAYMENTS F-52
54
ACCOUNT CLEARING
58
POSTING OF SPECIAL GL TRANSACTION: ( STATISTICAL POSTING)
60
REVERSAL OF STATISTICAL POSTING
61
POST WITH CLEARING F-51
63
DISPLAY/CHANGE LINE ITEMS: FBL1N
68
REVERSAL OF DOCUMENT:
70
RESET CLEARED ITEMS:
73
BANK GUARANTEES FROM VENDORS:
76
BG REPORT ZFI023:
78
CHECK MAINTENANCE & ANALYSIS:
79
CREATION OF CHEQUE LOT
79
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DISPLAY CHEQUE REGISTER:
83
CASH JOURNAL FBCJ
85
FOREIGN CURRENCY VALUATION FAGL_FC_VAL:
87
REMITTANCE OF CHALLAN J1INCHLN:
89
BANK CHALLAN UPDATE J1INBANK:
93
PRINT WCT CERTIFICATE: ZFI020
95
TDS/TCS/WCT/WELFARE CESS REPORT ZFI033:
99
WCT REPORT ZFI018:
100
PRINT WCT CERTIFICATE ZFI020:
102
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CREATION OF VENDOR:
Transaction code for the vendor creation is FK01
Enter the Company Code and Vendor account group in the screen as shown below:
Click on Enter then enter the following details:
1. Enter appropriate title in the Title field by selecting it from the down list.
2. Enter Customer name in the Name field.
3. Enter the First three characters of the customers name in the Search Term
field.
4. Enter Street name in the field
5. Enter the Postal code of customer in the postal code filed.
6. Enter city of customer in the city field.
7. Enter IN in the country field.
8. Enter the Region.
9. Enter the Telephone Number.
10. Enter the Email Address
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Press Enter twice and enter the following details in the screen as shown:
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Enter the Payment Terms
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Enter the With Holding Tax details for the Vendor
Click on CIN Details and Enter the PAN Number of the Vendor.
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Click on Back Button and Click on SAVE Button
We will get a message that Vendor XXXXXXXXXX was created in Company Code in
1000.
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VENDOR DOWN PAYMENT
1.1.
Down Payment Request:
Manual Procedure:
When you receive a request from a vendor for a down payment, you should raise a request which
will go for a proper approval after which the payment will be made against this request.
Procedural Steps
Access Vendor Down Payment Request transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document entry Down Payment Request
F-47
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On screen Down Payment Request: Header Date, enter information in the fields as specified in the
table below:
Field Name
Document
Date
Doc. type
Company
Code
Posting
Date
Currency/R
ate
Vendor
Account
Target
Special G/L
Indicator
Description
The document date is the date on
which the original document was
issued.
Document Type
R/O/C
R
User Action and Values
Enter date
Will default to KA
4 character identifier of an
organizational unit within external
accounting.
Effective date of posting in the
ledgers.
Document currency
Enter company code --1000
Will default to current date
Enter currency
Vendor Account Number
Enter account number
Indicator for a down payment request
with which the corresponding down
payment is to be posted later.
Enter special GL indicator
type
Comments
INR
(Note: On above table, in column R/O/C: R = Required, O = Optional, C = Conditional)
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Click on enter
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Press Enter
On screen Down Payment Request: Add Vendor Item, enter information in the fields as specified in the table
below:
Field Name
Amount
Description
Payment amount
R/O/C
R
User Action and Values
Enter amount
Tax code
The tax code represents a tax
category, which must be taken into
consideration when making a tax
return to the tax authorities.
Date on which down payment is due
Enter V0
Enter due date
Contains an explanatory text on the
line item.
Purchasing document reference
Enter relevant text
Mandatory field for all
types except non-trade
Due On
Text
Purch.doc.
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Click on SAVE on Button will trigger a workflow which will go on for approval.
DOWN PAYMENTS F-48:
Access the Post Vendor Down-Payment Screen by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Entry Down Payment Down Payment
F-48
On the screen Down Payment: Header Data, enter information in the fields as specified in the table below:
Field Name
Document Date
Doc. Type
Company Code
Posting Date
Currency/Rate
Vendor Account
Amount
Special G/L Indicator
Description
Date original document
was issued
Document type
classifies the
accounting document.
Company code ID
R/O/C
R
User Action and Values
Enter appropriate date
Specify the proper company
code for this vendor
Effective date of
posting in the ledgers.
Payment currency
Accept default or specify
another date
Can be entered as a code
or a rate
Vendor account
number
Amount of the total
down payment
Indicator which
identifies a special G/L
transaction
Comments
Will default to KZ
Will default if
previously
entered.
Will default to
current date.
Will default if
previously
entered.
Enter the vendors account
number
Enter the proper amount to
be credited to the cash
account
Take a drop-down and
select SP.G/L A.
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The withholding tax information on the down payments can be seen by clicking the Withholding
Tax button.
If a down payment is being made against a down payment request, click the Request button to
show the requests against this down payment, if any
Then Click on Create Down Payment Button.
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PARKING OF AN INVOICE FV60
Procedural Steps :
Access Preliminary Posting of Vendor Invoice by:
Accounting Financial Accounting Accounts Payable
Document entry Document Parking Park Invoice FV60
Via Menus
On the Park Vendor Invoice screen, enter the following information in the fields as specified in the table below:
Field Name
Vendor
Description
Vendor account number
R/O/C
R
Invoice date
Enter in the document date.
User Action and Values
Comments
Enter vendor account number using
pull down menu
Enter in the date manually, use pull
down calendar, or use the F4ENTER
shortcut.
Defaults in as todays date.
Posting date The date of posting.
Reference
Field allocated to any extra
numeric or name identifiers.
Amount/
Currency
Calculate
tax
Invoice Amount
Can be used to contain external
document reference numbers. This
is helpful as an additional document
search criterion, and can be used in
correspondence printing.
Enter amount
Select this field, the system
calculates
the
taxes
automatically
during
simulation or posting.
Mark this field to calculate Input tax.
Text
Contains an explanatory text
on the line item.
Up to 4 char identifier for the
company in which the posting
will occur.
GL account to be debited
Enter text
This field can have a value default in
from the User Parameters settings.
Amount to be debited to the
GL account
Company
code
GL account
Amount
1000
Tax Code
Cost Center Cost Center
With holding Check the with holding tax
Tax
codes
Enter input sales tax code.
Note: On table, column marked R,O,C, R=Required, O= Optional, C=Conditional)
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Field Name
Baseline Date
Field
Name
W/tax
code
Click the
Description
Baseline date is used to determine due
date. This will be the receiving date of the
vendor invoice.
Description
R/O/C
One or more
"withholding tax codes"
are assigned to each
withholding tax type.
One of the things these
codes determine is the
various percentage rates
for the withholding tax
type.
R/O/C
R
User Action and Values
Enter Baseline date.
User Action and
Values
Press
F4
and
choose appropriate
WHT code
Comment
s
SAVE AS COMPLETE icon to park the document
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PARK CREDIT MEMO FV65
1 Access Preliminary Posting of Vendor Credit Memo by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Entry Document Parking Park Credit Memo
FV65
Field Name
Vendor
Description
Vendor account number
R/O/C
R
Document
date
Enter in the document date.
Field Name
Description
R/O/C
User Action and Values
Enter vendor account number using
pull down menu
Enter in the date manually, use
pulldown calendar, or use the F4enter
User Action and Values
shortcut.
Defaults in as todays date.
Posting date The date of posting.
Reference
Field allocated to any extra
numeric or name identifiers.
Can be used to contain external
document reference numbers. This
is helpful as an additional document
search criterion.
Amount/
Currency
Calculate
tax
Credit Memo Amount
Enter amount
Select this field, the system
calculates
the
taxes
automatically
during
simulation or posting.
Mark this field to calculate Input tax.
Text
Contains an explanatory text
on the line item.
Up to 4 char identifier for the
company in which the posting
will occur.
GL account to be debited
Enter text
This field can have a value default in
from the User Parameters settings.
Amount to be debited to the
GL account
Company
code
GL account
Amount
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Tax Code
Cost Center
User can select input tax code
which starts with Y or Z
from drop down list.
Cost Center
Enter input sales tax code.
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Click simulate to view the parked document.
Click on SAVE AS COMPLETE to trigger the work flow.
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POSTING OF AN INVOICE FB60
Access transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Entry Invoice
FB60
Field Name
Vendor
Description
Vendor account number
R/O/C
R
Invoice
date
Enter in the document date.
Posting
date
Reference
The date of posting.
Field allocated to any extra
numeric or name identifiers.
Can be used to contain external
document reference numbers.
This is helpful as an additional
document search criterion, and
Field Name
Description
R/O/C
Amount/
Currency
Text
Invoice Amount
User Action and Values
can be used in correspondence
printing.
Enter amount
Contains an explanatory text
on the line item.
Up to 4 char identifier for the
company in which the posting
will occur.
GL account to be debited
Enter text
This field can have a value
default in from the User
Parameters settings.
Amount
Amount to be debited to the
GL account
Cost
Center
Cost Center
Field Name
Baseline
Date
Description
Date from which system is
going to calculate the due
date
Key for defining payment
terms composed of cash
discount percentages
R/O/C
R
Company
code
GL account
Terms of
payment
User Action and Values
Enter vendor account number
using pull down menu
Enter in the date manually, use
pull-down calendar, or use the
F4-F2 shortcut.
Defaults in as todays date.
Comments
Comments
User Action and Values
Enter the baseline date as
agreed with vendor. (Ex. Invoice
Date or GR Date)
Default is the vendors payment
terms. Change if required using
the pull down menu
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Comments
29
Field
Name
W/tax
code
Description
R/O/C
One or more
"withholding tax codes"
are assigned to each
withholding tax type.
One of the things these
codes determine is the
various percentage rates
for the withholding tax
type.
User Action and
Values
Press
F4
and
choose appropriate
WHT code
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Comment
s
30
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Review the invoice information by clicking Simulate Button. When the review is completed, post the
invoice by clicking on the save button.
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POST VENDOR CREDIT MEMO FB65:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Entry Credit Memo
FB65
Field Name
Vendor
Description
Vendor account number
R/O/C
R
User Action and Values
Enter vendor account number
using pull down menu
Enter in the date manually, use
pull-down calendar, or use the
F4-F2 shortcut.
Defaults in as todays date.
Invoice
date
Enter in the document date.
Posting
date
Reference
The date of posting.
Field allocated to any extra
numeric or name identifiers.
Can be used to contain external
document reference numbers.
This is helpful as an additional
document search criterion, and
Field Name
Description
R/O/C
Amount/
Currency
Invoice Amount
User Action and Values
can be used in correspondence
printing.
Enter amount
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Comments
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Text
Contains an explanatory text
on the line item.
Up to 4 char identifier for the
company in which the posting
will occur.
GL account to be debited
Enter text
This field can have a value
default in from the User
Parameters settings.
Amount
Amount to be debited to the
GL account
Cost
Center
Cost Center
Field Name
Baseline
Date
Description
Date from which system is
going to calculate the due
date
Key for defining payment
terms composed of cash
discount percentages
R/O/C
R
Company
code
GL account
Terms of
payment
User Action and Values
Enter the baseline date as
agreed with vendor. (Ex. Invoice
Date or GR Date)
Default is the vendors payment
terms. Change if required using
the pull down menu
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Comments
34
Field
Name
W/tax
code
Description
R/O/C
One or more
"withholding tax codes"
are assigned to each
withholding tax type.
One of the things these
codes determine is the
various percentage rates
for the withholding tax
type.
User Action and
Values
Press
F4
and
choose appropriate
WHT code
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Comment
s
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INVOICE VERIFICATION
Logistics Invoice Verification:
Via Menus
Via Transaction Code
Logistics>Materials Management>Invoice Verification>Logistics
Invoice Verification>Document Entry>Enter Invoice
MIRO
On screen Invoice Verification, enter information in the fields as specified in the table below:
Field Name
Invoice
date
Posting
date
Reference
Description
The invoice date is the date
on which the original invoice
was issued
Date which is used when
entering the document in
Financial Accounting or
Controlling
The reference document
number can contain the
document number of the
vendor. However it may
contain a different value
R/O/C
R
User Action and Values
Enter Document date
Posting date defaults to todays date
Enter Reference number
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Comments
37
Amount
and
Currency
The gross invoice amount is
the sum of the net item
amounts
Tax code
The tax code stands for a tax
category, which must be
taken into consideration when
making a tax return to the tax
authorities.
The company code is an
organizational unit within
external accounting
The type of purchasing
reference
System will default to Purchase
order/scheduling agreement.
Indicates if it is a normal
invoice or freight and other
costs
The main document you are
relating the invoice to
System will default to goods/services. If the
invoice is a freight, customs, clearance
or any costs other than the goods, pull
down the menu and choose Planned
Delivery Costs
Enter reference, ex. PO, Delivery Note.
Company
code
Purchase
order/sched
uling
agreement
Goods/Serv
ices Items
Logistics
Reference
Enter amount of invoice and the currency in
the following field. If the amount of the
invoice is higher than the PO, go down to
the PO amount field and change manually
to match with the invoice. The system will
accept the change but the invoice will be
blocked for payment.
Press ENTER to import PO information
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Check that this is the PO you are relating the invoice.
Check the Following Fields in the Payment tab.
Field Name
Baseline
Date
Description
Date from which system is
going to calculate the due date
R/O/C
R
Terms of
payment
Key for defining payment terms
composed of cash discount
percentages
User Action and Values
Enter the baseline date as agreed
with vendor. (Ex. Invoice Date or GR
Date)
Default is the vendors payment
terms. Change if required using the
pull down menu
Comments
Check the with holding tax tab
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Click on Simulate
to view the document
Click on SAVE Button
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VENDOR PAYMENTS F-58
Post Outgoing Payment:
PROCEDURAL STEPS
Access the Create Manual Vendor Payment - Manual Check transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Entry Outgoing Payment Post
F-58
On the screen Payment with Printout enter information in the fields as specified in the table below:
Field Name
Description
R/O/C
Company Code
Company Code ID
Payment method
Payment method used to settle
open items.
The check lot number represents a
batch of consecutively prenumbered checks, or serves as a
number interval if the check
number given is different to the
Select C for check
payment
enter a check lot
number
Check lot
number
User Action and
Values
Enter Company Code
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Comments
42
Click on Enter Payments
Field Name
Document Date
Description
Date of the document.
R/O/C
R
User Action and Values
Enter date
Document Type
Classifies the accounting
document
Company Code ID
Will default to KZ
Enter Company Code
Will default to current date
Currency/rate
Date used entering
document in Financial
Accounting or Controlling
Document currency
Enter currency
Account (Bank
data)
Amount
G/L cash/checking account
to be used.
The payment amount.
Select account number
Enter amount
Value Date
Transaction value date
Will default to current date
Field Name
Description
R/O/C
User Action and Values
Account
(Vendor)
The vendor account number
Company Code
Posting Date
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Comments
Comments
43
Press PROCESS OPEN ITEMS or ENTER to continue.
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Then click on Select all Button and Deactivate then select the respective invoice to cleared and make sure
that the amount in Not assigned should be equal to zero.
Post the payment by clicking the Save icon.
Click on Enter to Display the Cheque and Click the Back Button twice to Display the Cheque
Covering Letter
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Payment with out Printout:
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Click on F-53 to post the payment
Enter the following fields in the Screen:
Document Date
Posting Date
Company Code
Currency
In Bank Account
Enter Bank account Number
Amount
In Open item Selections
Enter Account Number
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Click on Process Open Items
Then Select all and click on Deactivate items
Then Select the invoice which needs to be cleared.
Then Click on SAVE Button
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Create Manual Check Information FCH5
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Click on FCH5
Then in the Create cheque information Screen enter the following:
Payment Document number
Company Code
Fiscal year
House Bank
Account ID
Check Number
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Click On Enter
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Then Verify if all the fields are showing appropriate data then click on then click on SAVE
Manual Cheque Printing FBZ5
Enter the following details in the screen
Document Number
Company Code
Fiscal Year
Payment Method
Printer For Forms
Pmt Advice Printer
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Then Click on Print as shown
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Post Incoming Payments F-52
Click on F-52 Incoming Payments
Enter the following details in the Screen:
Document Date
Posting date
Company Code
Currency
In Bank Data
Account
Amount
In Open Item Selections
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Account
Click on Process Open Items
Then click on Select All and Deactivate items
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ACCOUNT CLEARING
Clear Vendor Account:
Access Clear Vendor Transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Account Clear
F-44
On screen Clear Vendor: Header Data Screen, enter information in the fields as specified in the below table:
Field Name
Account
Description
Vendor Account Number
R/O/C
R
Company Code
Up to 4 char identifier for
the company in which the
posting will occur.
Date which is used when
entering the document in
Financial Accounting or
Controlling.
Currency key for amounts
in the system.
User Action and Values
Enter the vendor account
number to clear or select from
the Drop Down Menu.
Enter company code
Defaults to current date
Enter currency
Clearing Date
Currency
Open item
selection
Normal OI
Special GL
indicator
Indicator that only the
standard open items are
to be taken into
consideration during
clearing.
List of special G/L
indicators which are to be
included in the clearing
procedure.
Click if required
C
Click if required
C
Additional
selections
Comments
Standard open items
are all line items which
do not represent a
special G/L
transaction.
Leave the field blank if
only items with no
special G/L indicator
are to be cleared, for
example, invoices or
credit memos.
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Select process open items to activate the necessary open items to clear.
On screen Clear Vendor: Process Open Items Screen, specify which open items to select.
Process the open items by choosing and then activating the necessary open items. To select an open item, place the
cursor on the line item and click the Select item icon.
Select the Save icon to save the changes
POSTING OF SPECIAL GL TRANSACTION: ( Statistical Posting)
Enter the following information in the Enter the statistical posting Header Data:
1.
2.
3.
4.
5.
6.
7.
Document Date.
Posting Date
Company Code
Currency
Enter Bank Name in the Reference Field
Enter the BG/LC Number in the Doc Header Text Field.
Enter the appropriate Posting Key.
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8. Enter the Special GL Indicator.
9. Enter the Vendor Account Number
10. Enter the Amount
11. Enter the Due Date
12. Enter the Claim Date in the Assignment Field.
13. Enter the Appropriate Text.
Click on SAVE to Post the Document
REVERSAL OF STATISTICAL POSTING
Enter the Transaction code F-56 to perform this activity.
Enter the following details in the screen.
1.
2.
3.
4.
5.
Document Date.
Posting Date
Company Code
Currency
Enter the Appropriate GL account Ex: 114003 for BGs.
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Click on Enter
Select the appropriate BG that needs to be Reversed.
Click on SAVE to post the document.
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POST WITH CLEARING F-51
The transaction code and path to perform this activity is:
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Click on F-51 and enter the following details:
Document Date
Posting Date
Currency
Company Code
Selec Transfer posting with clearing button
Posting Key
Account Special GL Indicator
Click on Enter
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Click on Process Open Items and enter the following details:
Company Code
Account Number
Account Type
Special GL Indicator If any
Click on Process Open Items
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Then Select all and Deactivate Items and select the appropriate line item
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Click on Simulate Button
And Click on POST
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DISPLAY/CHANGE LINE ITEMS: FBL1N
1 Access transaction by:
Via Menus
Via Transaction Code
Field Name
Vendor
Company
code
Open item
Accounting Financial Accounting Account Payable
Account Item Change
FBL1N
Description
A unique key used to clearly
identify the vendor within the
SAP system.
Four-character identifier of
the company code
R/O/C
R
User Action and Values
Enter vendor number
Comments
Enter Company code or
Select the drop down arrow
to select from the available
choices.
Select the Normal Open Item
or Special GL indicator
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REVERSAL OF DOCUMENT:
Access transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Reverse Individual Reversal
FB08
14.1.2 On screen Reverse Document: Header data, enter information in the fields as specified in the table
below:
Field Name
Document
number
Description
The document number of the
document to be reversed
R/O/C
R
User Action and Values
Enter the document number.
Company
code
The company code identifier
for the document to be
reversed
The fiscal year that the
document was created in
Reason for reversing a
document
If the reverse document
cannot be
posted to the same period as
the
original document, enter the
posting
date and the posting period of
the
reversing document
Select the drop down arrow to
view a list of available choices.
Enter the fiscal year.
Select the drop down arrow to
view a list of available choices.
Select the drop down arrow to
view a calendar.
Effective period of reversal
posting
Fiscal year
Reversal
Reason
Posting
date
Posting
period
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
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To view the document before reversal click on
To post the reversing document go back to the first screen
pressing the Save button
and credit amounts.
and post by
The system generates a reversing document, transposing debit amounts
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Reset Cleared Items:
Access the Reset cleared items transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Document Reset cleared items
FBRA
On the screen Reset cleared items, enter in the information from the table below:
Field Name
Clearing
document
Description
Number of the document
with which the line item was
cleared.
R/O/C
R
Company
code
Fiscal year
Four-character identifier of
the company code.
Defines a period, 12 months
as a rule, for which the
company is to create its
inventory and balance sheet.
R
R
User Action and Values
Enter in the 10-digit
systemassigned number. This
is the clearing document or the
payment number, or offset
number.
Enter in the company code.
Enter year that the cleared item
was posted.
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Comments
Make sure that you
have the information
of what payment or
offset is to be reset.
Can be set as default
parameter.
Make sure you enter
the current year,
otherwise it will affect
the G/L reporting and
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Select RESETTING AND REVERSE by double-clicking on the selection box this will cancel credit
refunds and reissue.
Select RESETTING by double-clicking on the selection box this cancels and reopens documents
cleared by payment allocation or other cleared items.
* If the document is involved with another clearing document, the system will generate an error
message that the document is not purely a clearing document.
When selecting Resetting and Reverse, on the Reversal data box, enter the information from the table below:
Field Name
Reversal
reason
Description
Reason for reversing a
document.
R/O/C
R
Posting date
Date when a document is
reversed.
Posting
period
Period which corresponds to
the reversal date.
User Action and Values
Enter the proper reason code
based on the process you will
perform.
Enter current date. This has to
be todays date for auditing
purposes.
Enter current posting period.
Enter the number of the current
month.
Comments
(Note: On Above table in column R/O/C, R = Required, O = Optional, C = Conditional)
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Bank Guarantees From Vendors:
Transaction Code: ZFI022
Enter the Following Fields
Company Code
Bank Guarantee
Contract
Purchasing Order
Document Date
Posting Date
Bank Name
Bank Branch
Bank Address
Street No
City
Postal Code
Country
Telephone
Engineer
BG No
Vendor Code
Amount/Currency
BG Expiry Date
BG Claim Date
Text
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BG Report ZFI023:
Enter the following details in the screen
Company Code
Posting Date
Vendor
Document Number
Click on Execute button.
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CHECK MAINTENANCE & ANALYSIS:
CREATION OF CHEQUE LOT
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Access transaction by:
Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payable
Periodic Processing Payments
FCHI
On the Check Lots screen, enter information in the fields as specified in the below table:
Field Name
Description
R/O/C
User Action and Values
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Paying
Company
Code
House bank
Account ID
In this field you find the
company code which
processes the payment
transactions (possibly for
other company codes too).
Short key for a house bank
Enter company code
Ex: 1000
Enter house bank using the pull
down menu
Enter either
house bank or
bank key
This ID together with the ID
for the house bank uniquely
defines a bank account.
Enter account ID using pull
down menu
Click on the Change Icon
Click on Create Icon
On the Create Lot window enter the information in the fields as specified in the below
table:
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Field Name
Description
Lot Number
Checks are divided into check lots
which are separated (physically and
logically). Checks which are supplied by
a house bank or printer's are divided
this way in different printer locations or
they are in part for the automatic
printing process, in part for a manual
filling out. If different lots are to be used
in a certain sequence, a subsequent lot
is to be specified.
Starting check number
Check
Number
To
Last check number
R/O/
C
R
User Action and Values
Enter the number of the
first check in your lot
Enter the number of the
last check in your lot
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Enter your lot number
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Click on SAVE ICON
Display Cheque Register:
Transaction Code to access the Cheque Register is ZFI004:
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In the Screen enter the following details:
Paying company Code
House Bank
Account ID
Bank Account Number
Check Number
Payment Date
Click on Execute Button
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You can ebter the Delivery details of the cheque and Remarks If any
Click on SAVE.
Cash Journal FBCJ
Enter the Company Code and Cash journal
Click on enter
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Select the appropriate Business transaction
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Enter the Vendor, Amount and Appropriate Cost Centre.
Foreign Currency Valuation FAGL_FC_VAL:
To valuate open items follow the menu path:
Accounting Financial Accounting Accounts Payable Periodic processing Closing
Valuate FAGL_FC_VAL- Foreign Currency Valuation of open items (New)
2.
Update the following required and optional fields:
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Remittance of Challan J1inchln:
Enter the Following Fields in the Screen:
Company Code
Fiscal Year
Business Place/Section Code
Posting Date
Document Number
Section
In Tax Remittance Details tab
Document Date
Posting Date
Bank Account
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Click on Execute Button and Ignore the Warning Message
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Enter the Profit Center and Click on Enter
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Click on Simulate Button to see the Accounting Entries.
Click on SAVE Button
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Bank Challan Update J1inbank:
Enter the Following details in the Screen
Company Code
Fiscal year
Challan Clearing Number: Select the challan number by using Lookup
In Bank Challan Tab Enter the following
Bank Challan Number
Bank Challan Date
Bank Key
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Click on Execute Button
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Print WCT Certificate: ZFI020
Enter the following details in the screen:
Company Code
Fiscal year
Business place/Section Code
Bank Challan Number
Bank Challan Date
Certificate Date
Signatory
Designation
Place of Printing
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Click on Execute Button
Select the Printer Device Name
Click on Print or Print Preview
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TDS/TCS/WCT/Welfare Cess Report ZFI033:
Enter the Following Details
Company Code
Posting Date
Official With holding tax key
Business Place
Section Code
Click on Execute Button
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WCT Report ZFI018:
Enter the following details in the screen
Company Code
Posting date Range
Official withholding tax key
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PRINT WCT CERTIFICATE ZFI020:
Enter the following details in the screen
Company Code
Fiscal year
Business Place/Section Code
Bank Challan Number
Bank Challan Date
Vendor
Certificate Date
Signatory
Designation
Place of Printing
Execute and give the Printer details and Click on Enter
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