Accounts Payable

End User Training Documents

F-47 – Down payment request.

Down payment request creates A statistical liability on the vendor. This can be used
later to post a down payment manually.
Menu Path Accounting → Financial Accounting → Accounts Payable → Document
Entry → Down Payment → F-47 Request
Transaction Code F-47

1. Update the following fields and click on New Item.

and update the required Entries and click on overview

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- Click on

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 F-48 – Post Vendor Down payment.

Down Payment in SAP lets you post to another GL account which is called Down
payment to
A Vendor. This amount is shown separately under Balance Sheet as Asset. This is
possible due to SAP Functionality of Special GL Indicators. This allows user to post
the Document to an alternative GL account instead of “normal” Vendors
Reconciliation account.

Menu Path Accounting → Financial Accounting → Accounts Payable → Document

Entry → Down Payment → F-48 Down Payment
Transaction Code F-48

1. Update the following fields and click on requests & overview

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Press on Requests

Select the request then post.

Display the entry.

FB60 – Invoice

Functionality: -
A Vendor invoice can be directly booked in the FI – Accounts Payable Module through this
transaction code. No Purchase Order required.
Menu Path Accounting → Financial Accounting → Accounts Payable → Document
Entry → FB60 - Invoice.
Transaction Code FB60

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1. Update the following fields and click enter to confirm your entries.

2. Click on Simulate Button

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 3. Click on Save Button

Message bar “Document XXXXX was Posted in Company Code 1100.

F-54 – Clear Vendor Down Payment

Menu Path Accounting → Financial Accounting → Accounts Payable → Document
Entry → Down Payment → F-54 Clearing
Transaction Code F-54

1. Update the following fields and click on Process open items.

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Press on process down payments.

- Choose the down payment then post.

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F-53 – Manual Outgoing Payment

Using this transaction code, you can post A Vendor Payment Manually and clear the
open items.
Menu Path Accounting → Financial Accounting → Accounts Payable → Document
Entry → Outgoing Payment → F-53 Post
Transaction Code F-53

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1. Update the following fields and click Process open items.
System will display full list of outstanding vendor documents.

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2. You can Simulate the Document before posting it, from the menu path choose Document
-> Simulate “to display Document Overview.

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3. Click on

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F-44 – Manual Clearing

This Transaction clears open items on the Vendor account. You can clear open items for
one Account.
Menu Path Accounting → Financial Accounting → Accounts Payable → Account F-
44 Clear
Transaction Code F-44

1. Double click on F-44

2. Update the following fields and process open items or click (enter).

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 1. click on Save and System will generate Clearing Document.

FB65 – Credit Memo

Functionality: -
A Vendor Credit memo can be directly booked in the FI – Accounts Payable Module
through this transaction code. No Purchase Order required.
Menu Path Accounting → Financial Accounting → Accounts Payable → Document
Entry → FB65
Transaction Code FB65

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Display the entry

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FBL1N – Vendor line Item Display

This transaction allows you to display vendor line items. You can also display the items
for more than one vendor account cross company code in a list.
You can display Open Items – Cleared Items – all Items.

Menu Path Accounting → Financial Accounting → Accounts Payable → Account

FBL1N – Display / Change Line Items
Transaction Code FBL1N

1. Double click on T Code and Update the following fields with Special GL
Transactions.
2. Click on Execute

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 3. By default, system will display the report using standard layout, you can change
this layout and add or remove the required columns from Change layout Button.

4. You can set Filer from Button

FK10N – Vendor account Balance – Display (Collective).

This transaction shows Vendor account Balance Analysis for each posting period,
broken down into debit and credit postings.

Menu Path Accounting → Financial Accounting → Accounts Payable → Account

FK10N – Display Balances
Transaction Code FK10N

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