Genus Power Infrastructures Limited
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Genus Power Infrastructures Limited
STANDARD OPERATING PROCEDURE
FOR
ENGINEERING CHANGE MANAGEMENT
Document No.
Department:- Information Technology (IT)
Issued for Internal
Circulation
0
Revision
No.
Description
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Date
Prepared by
Reviewed by
Approved by
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Genus Power Infrastructures Limited
INDEX
DESCRIPTION
1. Purpose
2. Scope
3. Document Type
4. Convention Used
5. List of Transaction
6. Login in SAP System
7. Creating ECR Number
8. Attaching a document to ECR No.
9. Attaching BOM to ECR No.
10. ECR Approval
11. BOM Change
12. Close ECR
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PAGE NO.
3
3
3
4
4
5
7
8
8
10
13
14
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Genus Power Infrastructures Limited
1.0 PURPOSE
The main aim of this user manual is to define step by step process required for creating,
review and approval of different type of documents including the process of Engineering
Change Management and Engineering Release Note.
2.0 SCOPE
The procedure is applicable for document number creation including review and
approval of ECR change request form, capturing documents and Engineering Release
Note.
3.0
DEFINATION OF DOCUMENT TYPE:
Different document type will be used for different department which helps in searching
the document based on the document type. Document type also helps in controlling the
authorization for create, change and display of the document.
S. #
DESCRIPTION
DOC. TYPE
NUMBER RANGES
Marketing Department
ZMR
100000 -199999
Design & Engineering
Dept
ZEN
200000-299999
Engineering Release
Note
ZRN
300000-399999
Purchase Department
ZPO
400000-499999
Engineering Change
Management
Document
ZEC
500000-599999
Old Documents
ZOD
600000-699999
Miscellaneous
Documents
ZMS
700000-799999
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4.0 CONVENTION USED
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
DIR
SYSTEM
VERSION
REVISION
CR
DU
RR
RW
RJ
AP
SD
ECR
Document Info Record
SAP DMS System
Used when document is under review process
Used when document is approved and ready for use for end user
Document Created
Document Uploaded
Request for Review
Reviewed
Rejected
Approved
Superseded
Engineering Change Request
5.0 TRANSACTION CODE
1.0
2.0
3.0
4. 0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
14.0
CV01N
Create Document Number
CV02N
Change Document Number
CV03N
Display Document Number
CV04N
Search Document
ZDMS01
ECR Pending Status Report
ZDMS02
View Latest Document
ZDM01_ADMIN Change Reviewer
SBWP
Workplace (SAP Inbox)
CC31
Create ECR No.
CC32
Change ECR No.
CC33
Display ECR No.
CS01
Create BOM
CS02
Change BOM
CS03
Display BOM
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Genus Power Infrastructures Limited
To Login:
Double click on the SAP
Logon.
Double click on the server
name.
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Genus Power Infrastructures Limited
Login with your User name and apssword as shown.
Enter your ID, password
and press Enter or click
here.
NOTE First time users,
default password is
123456
Transactions that will be used can be added to Favoirites tab as shown.
Right Click on the Favourites and add a transaction (say.CV01N) through the option in the drop
down Insert Transaction
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Genus Power Infrastructures Limited
STEP -1: Create ECR No. for BOM Change
Transaction Code: CC31
1. After entering the t. code
, the
CC31 and click on
system will take you to this
screen
2. Enter Change type as
001 and Profile as DMS01
as shown and enter
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Genus Power Infrastructures Limited
3. After enter, you will
get this screen.
Click on
Extra>Accompanying
Docs and attach the
approved ZEC document
(ECR form) which has
been reviewed/approved
by different departments
Attach the ECR form as
shown here and enter
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Genus Power Infrastructures Limited
Click on the object tab as shown in tool
bar
and attach the BOM No.,
Plant, BOM usage as 1 and than
and
. After saving a ECR No. will
save
be generated.
You will get message
if the approved ECR
form is not attached
here.
STEP -2: Change ECR
Transaction Code: CC32
Enter the ECR
number created and
enter
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Click here
to change
the ECR status.
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Click on Check ECR, so that the
status changed to ECR Checked
and than click on continue
STEP -3 Approving ECR, so that the ECR No. can be used in BOM changes.
Transaction Code: SBWP or click on
given on the SAP main screen tool bar.
Click on the icon to go to
SAP work place for ECR
No. approval
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Genus Power Infrastructures Limited
Click on Workflow and
than double click on ECR
No. as shown
Click on Approve, as the
ECR form has already been
reviewed / approved
The ECR No. needs to be
approved by three times,
so click on refresh icon
Again double click on the
ECR no. and approve. This
action will be repeated one
more time
After final ECR no. approval, inform to the end user / requester the ECR No. so that he can use this ECR
No. for BOM change.
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Genus Power Infrastructures Limited
STEP -4 BOM Change
Transaction Code CS02
Enter the BOM No.,
Plant, BOM usage
Enter the ECR No. If no
ECR No. is entered here,
than system will through
message as shown below
System message if the
ECR no. is not entered for
BOM change.
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Genus Power Infrastructures Limited
Now you can change the
BOM, and the history of
BOM changes will be
maintained with ECR No.
STEP 5: After, changing the BOM, close the ECR No. so that the same ECR No. can not be used for
other BOM changes.
T. Code: CC32 / CC22 - Enter the ECR No. and click on enter as shown below:
Click on pencil and than
click on close ECO and
than click on continue
After this the particular ECR No. will get closed and can not be used for any other BOM change.
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