M.P.
Power Generating Company Limited (MPPGCL)
QUESTIONNAIRE MPPGCL/TENDER NO.-5846
TECHNO-COMMERCIAL BID
PART A GENERAL INFORMATION
i) Select the appropriate option wherever applicable
ii) Write Yes or No wherever applicable
1
Name & Address of the Authorized bidder/Organization/Company
etc.
2
Manufacturer/Stockiest/ Authorized selling agent/Authorized importer (Delete
Tenderer is a
whichever is not applicable)
3
If manufacturer, give
a)
Address of factory
b)
Year of starting manufacture
c)
Whether same/similar materials manufactured earlier
(if yes, give references)
d)
Production capacity of tendered item(s) per year
e)
The capacity already booked for this year
f)
Whether agreeable for inspection of factory by Company Officers
4
If stockiest/authorized selling agent/authorized importer give
a)
Name of Principal
b)
Reference of documentary evidence
5-a) Whether the bidder is registered with NTPC or any other Electricity
Board/other power utilities for supply of same/Similar items.
b)
If yes, Name of organizations with whom registered
c)
Whether documentary evidence regarding registration enclosed
d)
Items of registration
e)
Period of registration
6-a) Whether the bidder has signed any annual rate contract With
organization like NTPC/Electricity Boards/Other Power Utilities.
b) If yes, whether documentary evidence of the Rate contract referred
to at a above is enclosed
7
Whether the bidder is an ancillary unit of organizations like M/s
Alstom Power, M/s BHEL or any manufacturer of main Plant for
Power Station either in past or at present for spares for
Turbines/Boilers/Auxiliaries/Coal handling Plant of Thermal power
Station
8 Any other Information that bidder may like to give in order to
Highlight his bid.
If yes, give details
PART B : COMMERCIAL INFORMATION
i) Select the appropriate option wherever applicable
ii) Write Yes or No wherever applicable
1-
Earnest money details
In the form of Bank draft / cash with A.O. of MPPGCL/NEFT/E-
i)
payment etc,
Amount of EMD and full details
ii)
Rs. . Draft No..
If exempted, state whether bidder is S.S.I units of Madhya Pradesh,
iii) small scale unit registered with NSIC, ancillary unit of MPPGCL,the
company fully owned by state/central government.
If exempted, state whether bidder is has permanent earnest money
iv)
deposit with MPPGCL
Reference of documentary evidence regarding
v)
exemption/permanent EMD enclosed
Whether the offer is valid for 06 months from the date of opening of
2-
Commercial / Technical bid
(if no, Give the Details) Give Validity Deviation Details
3- The quoted prices are FIRM
4- Rates quoted are FOR Destination with Break up up-to Destination
Packing & forwarding charges are (Please note that :- P&F charges
5-
shall remain FIRM till complete execution of the order).
i-Inclusive at the rate of
ii- Exclusive at the rate of
iii- Indicated in price schedule against each item (Select Yes/NO)
6-A) Central Excise duty
a) To be paid by MPPGCL
b)inclusive
c)Not Applicable
d)Exempted
B) E.D. is payable on Ex-works price+P&F charges
C) Rate of E.D. on the date of Bid
Who will pay for the upward revision of Excise duty during
D) contractual delivery period
Benefit of downward revision of E.D. during contractual delivery
E)
shall be passed on to MPPGCL.
Whether upward revision in the present rate of E.D. beyond
contractual delivery period shall be borne by you and in case of
F)
downward revision, if any, benefit shall be passed on to the
MPPGCL.
Concessional Sales Tax applicable MPPGCL Registration No.
7-A)
(Taxpayer Identification No. (TIN) is 23635808561)
a)Concessional Central Sales Tax against form
b)Concessional State Sales Tax/VATagainst form
B) Rate of Sales Tax/VAT on the date of bid
C) Whether Sales Tax /VAT as above is
a)Extra to be paid separately by MPPGCL
b)Not applicable
D) Sales tax/VAT is payable only on Ex-works price + P&F+E.D.
Benefit of downward revision of Sales tax/VAT during contractual
E)
delivery shall be passed on to MPPGCL.
How will the Sales tax/VAT difference be regulated, in case, Sales
F)
Tax goes down during contractual delivery period .
Whether upward revision in the present rate of S.T. beyond
G) contractual delivery period shall be borne by you and in case of
downward revision, if any, benefit shall be passed on to MPPGCL.
8- i- Any other tax applicable; please specify
ii- Whether you are agreeable that any other taxes if become
applicable during execution of the order, then same shall be
absorbed by you and not charged extra from MPPGCL
Mode of dispatch
9- Dispatch by road on freight prepaid and door delivery basis is only
acceptable.
10- a)Freight Charges
(i)Inclusive in Ex- Works price at the rate of
(ii)Exclusive in Ex- Works price at the rate of
(iii)- Indicated in price schedule against each item (Select Yes/NO)
b)NOTE:-
i) No taxes and duties shall be payable on freight charges
ii)Freight Charges shall remain FIRM till complete execution of the
order.
Indicate effect of MODVAT on the prices. Please confirm that effect
11- of MODVAT has been
taken care of while quoting the rate. Clarify in details
12- Whether MPPGCLs terms of payment is acceptable to the tenderer
1- if no , Give the offered Payment Details Give Payment Deviation Details
13- Delivery Period
1- As per tender specifications
2- i)Drawing submission period (if required)
ii)Sample submission period (if required)
iii)Commencement of supplies from the date of LOI/Order/Approval
of drawing/sample approval
iv)Supply Schedule per month
v)Completion of supply within days/months from the base date of
delivery period (indicate base date for counting the delivery
period).
Note :- In case of chemicals, the delivery will be as per phased
manner as per delivery schedule issued by Senior
Chemist (Coal Sampling) / Chief Chemist of Various Thermal Power
Stations of MPPGCL.
14- Whether agreeable to MPPGCLs penalty clause.
(if no, Give the Details) Give Penalty Deviation Details
Whether agreeable to the Guarantee Period as per Tender
15-
Specification
(if no, Give the Details) Give Guarantee Deviation Details
Whether agreeable to furnish MPPGCLs standard security deposit
@ 10% of value of order for satisfactory execution of the order and
16-
to cover guarantee period plus six months
Grace Period for settlement of liabilities.
( if no, Give the Details - in case of non-acceptance for submission
of SD as per NIT requirement, your offer may be rejected without Give Security Deviation Details
any further correspondence in this regard)
Indicate State Central Sales Tax registration Number (Please note
that in case of non-registration
17-
with S.T.) Department, sales tax as admissible shall be deducted by
the purchaser
i) State
ii) Central
Whether photocopy of the clearance certificate from the Sales Tax
Deptts. And profit / loss
18-
account, turn over 03 years upto the last financial year have been
enclosed.
Whether you are agreeable to accept extension order on the same
19- rates, terms & condition, if any extension order is placed within 06
months from the date of the placement of order.
Please mention whether rates offered are applicable for Part
20-
quantities / Part items.
(if NO,than indicate the conditions)
Name, address & telephone No. of your local Representative (if
21-
any)
Note :- for Sl.no. 6,7 & 8
The bidder has to be very clear :-Whether the rate of excise duty,
amount of excise duty, rate of sales tax and amount of sales tax as
A) given in the price bid is applicable at the time of bid with clear
stipulation that the same is to be paid by the manufacturer /
supplier or MPPGCL.
Alongwith techno-commercial bid , bidder have to enclose a
B) photocopy of relevant abstract of notification duly highlighted for
the Excise duty / Sales tax as applicable on the date of the tender.
For the payment of excise duty / sales tax, in the event of order, the
bidder will have to enclose a photocopy of the relevant abstract of
C)
notification duly highlighted for the Excise duty / Sales tax as
applicable at the time of contractual delivery.
Documentary evidence needs to be submitted with Bid in respect
D)
of any other tax, if applicable.
PART C: TECHNICAL INFORMATION
i) Select the appropriate option wherever applicable
ii) Select Yes or No wherever applicable
Whether material offered is exactly as per the technical
1- a) specifications
(Please clearly indicate the technical particulars of the item in your
If no, give details of technical deviations in technical deviations
b)
schedule
i) The list of items and quantity quoted must be given in a separate
c) sheet.(Please upload scaned statement of items and quantity
quoted in your offer.)
ii)The un-priced replica of price schedule be given .( Please upload
scaned copy of un-price replica)
Whether the copies of orders received during last 03 years from
2- other State Electricity Board / NTPC & other organizations for
similar materials enclosed.
Whether performance certificate from such organizations regarding
3-
supplies enclosed.
Whether pamphlets / technical details / literature along with
4-
drawings etc. furnished with the offer.
Whether the tenderer agrees to furnish material test certificate in
respect of chemical composition & physical properties from Govt. /
5- Govt. approved laboratory with each batch of supplies. (In case of
Govt. approved laboratory documentary evidence regarding their
recognition to be furnished)
Whether the tenderer has furnished details of manufacturing
6-
equipments & short history of plant.
7- Whether details of tests to be conducted,furnished with offer.
Whether details of tests to be conducted,furnished along with
8-
references & copy of relevant I.S.
Whether all testing facilities are available with manufacturer. If so,
give details and in case of non availability of facilities, give details of
9- a)
facilities in an approved lab. available in surrounding area, where
tests are proposed to be conducted.
Whether you agree for inspection by MPPGCL representative prior
to dispatch
b)
and bear the testing charges for all tests asper relevant approved
standards.
